Re: [AGA-Contest] [AGA-conheads] Hello dear sir.. (fwd)

I think that's excellent. I probably would change "would have to contact each of the photographers" to "you need to contact. . . "

----- Original Message ----
From: Mike Hellweg <mhellweg511@charter.net>
To: Convention Planning <aga-conheads@thekrib.com>
Sent: Monday, August 11, 2008 12:52:23 PM
Subject: Re: [AGA-conheads] Hello dear sir.. (fwd)

How about:

Dear Sergei,

We appreciate your interest in the AGA and your promotion of the AGA. It's great to see such enthusiasm and excitement for the planted aquarium hobby.

Unfortunately, the AGA does not own the photos you are using or that you wish to use in your video, nor do we have the expressed, written permission of the photographers to distribute or use their photos in any way beyond that of the contest itself. As you did with the Smashing Pumpkins, you would have to contact each photographer individually for a written release to use their photos in your video. At that time you could request high resolution copies of those photos from the individual photographers.

We are a non-profit organization so unfortunately we do not have the funding to make awards for trips to our convention or to purchase advertising. We primarily rely on donations and word of mouth to promote our organization and our events. Our available funds may used solely to cover our operations, and we have to watch every dollar even to cover the cost of bringing in speakers like Mr. Amano.

Sincerely,

Mike

----- Original Message -----

From: "Larry Lampert" <l_lampert@yahoo.com>

To: "Convention Planning" <aga-conheads@thekrib.com>; "AGA Advisory Committee" <aga-mcm@thekrib.com>

Sent: Monday, August 11, 2008 11:29 AM

Subject: Re: [AGA-conheads] Hello dear sir.. (fwd)

> Yes, you guys are both right. We do have an obligation
> to tell him that he does not have the eprmission
> required to reproduce images taken from our site that
> he does not own regardless of his percieved
> intentions.
>
> Yes, I do think that we need to tell him this in a way
> that does not sound "nasty". I am not certain exactly
> how to do this especially since English is apparently
> not his native language.
>
> Anyone care to take a shot at this?
>
> Thanks,
> Larry
>
> --- Cheryl Rogers <cheryl@dustyuniverse.com> wrote:
>
>
> ---------------------------------
>
>
> S. Hieber wrote:
> I don't want to make a fuss nor do I want to cower.
>
>
>
> We have a responsbility and obligation to those that
> submittedphotos. It's not a matter of whether he's a
> nice guy or not. We shouldaffirm certain basic facts.
> If he wants to go on using other people'swork, there's
> not much more we can do about. The question we'll
> beasked, is well, did you even tell him he shouldn't
> be doing it? Did youassert your rights? We don' t have
> to be nasty, but we should beaccurate and clear.
>
>
> Sometimes, without proper phrasing, "accurate and
> clear" can comeacross as nasty, especially in e-mail.
> I'm just saying that we shouldbe careful.
>
> Cheryl
>
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