MCM Recording Secretary Report

[hildreja@potsdam.edu (Joe Hildreth)]

Hello Everyone,

For my committee report, I am presenting the corrected minutes of the AGA
meeting at the NEC Convention in Farmington, Connecticut.

                                 MINUTES
                        AQUATIC GARDNERS ASSOCIATION
                                MARCH 15, 1998

PRESENT:Jack OLeary, Karen Randall, Neil Frank, Dorothy Reimer, Joe Hildreth

Committee asked Joe Hildreth if he would agree to be recording secretary
for the steering committee.  He agreed.

K. Randall passed out organizational chart for discussion.  All agreed that
it was workable.  The decision was made to require e-mail access for
membership on the Steering and Management Committees.

N. Frank explained that for most organizations the Chair is the moderator
and only votes when their is a tie.  The chairs of the Steering and
Management Committees will all have voting rights.

K. Randall and N. Frank discussed the value of guidelines and whether they
should be included in the By-Laws.  It was decided that the areas of
responsibility would be defined in the By-Laws.  More informal guidelines
and procedures will be developed by each committee chair and approved by
the Steering Committee.  Karen will request written guidelines and
procedures from each committee chair.

K. Randall stated that in order to preserve the direction of the
organization, it is important to not replace all of the Steering Committee
members in one year.  The committee decided that the Management Committee
Chairs must be re-elected in order to continue.  If a board member is
non-responsive, he/she may removed.

The decision to conduct Steering Committee meetings bi-monthly was made by
the committee.

The committee agreed that Karen and Art Giacosa will write the first draft
of the By-Laws and directives.

Karen Randall was asked to serve as Steering Committee Chair.  After much
discussion, she agreed.

The group agreed to give free AGA membership to each committee chair.

The first Steering Committee meeting was scheduled for April 5th.

The committee agreed to continue to develop the rare plant program with
Florida Aquatic Nurseries.

The AGA pin developed by D. Reimer was approved.  It was decided that 100
pins will be produced.

The meeting adjourned.

Joe Hildreth, Recording Secretary

The above minutes are submited as a revised draft.  Please send corrections
additions, etc. to me so that a final version can be submitted for
approval.  Please pay close attention to the use of Steering Committee and
Management Committee names since my notes were unclear.