Re: By-Laws Suggestion

[Neil Frank <nfrank@mindspring.com>]

Not sure how
>to handle the situation where no one wants to be chair. This could be a
>major fault of this system where we insure continuity by having half of
>the SC remain.

Can we learn from other organizations. e.g. How does the ACA and other
groups select a chair for their board.... and if selected from the elected
board, how do they deal with lack of "volunteers."

>
>       Whether it is appropriate for this document or not, we have to decide
>how the organization is to be run. I can live with either the chair or
>the SC appointing a committee head. Which seems more logical? 

I say: the chair, with advice from the SC.


 I'd expect the chairs terms to be one
>year, but I'd also expect existing chairs to be given preference over new
>candidates in most cases, if they want to continue. Can anyone suggest a
>way to word this?

committee chair appointed by the SC chair... and would be replaced when the
committee chair resigns or by a majority vote of the SC.

>>
>>>     7  Operate on the basis of simple majority vote. In case of a 
>>tie, the tie shall     be broken by eliminating the Chairs vote.
>>
>>OK..this way the chair's vote is important when the SC does not have 
>>all members present or voting.
>
>       I would hope that this would be a very small portion of the time.


Me too... but I was thinking about the situation when a SC member resigns
or cannot serve ... and then there is an odd number on the AGA-SC. [anyway,
 this was an editorial comment becasue this provision does not require any
changes]

>       It has the potential to leave us one short from the day after the
>election and even two or three short for some lenght of time.

OK

>>
>
>       Probably. If a majority of the SC ( all of the SC, not just the SC
>present ) vote to do something, it shouldn't matter too much if one or
>another of the SC is not present. What does everybody else think?


With 6 on the SC, this means we need to have 4 out of 6. This sounds good
to me. Because 4 is also 2/3, it may sound better to say that we need to
have 2/3 of SC members present. Then if we temporarily have 5 on the SC, we
would also need 4 present.

>>>
>>this seems more appropriate role for the VC.
>
>       Do you mean instead of assuming the Chairs position for lack of chairs
>performance?

YES.


>       Agreed, how about 3/4 of members?

I like it.  For example, with the current membership of ~800, we would need
600 members to submit a written vote... and 400 of the 600 to approve it.
This means we need half the members to approve a change. 
The math works out nicely: (2/3)*(3/4)=1/2

If not already handled, I would add a definition of "eligible membership"
(e.g. members in good standing as of the most recent mailing of TAG....
this is when the memmbership secry would have prepared the list of labels)

> Most clubs have a dual signature
>requirement for their treasury .....Currently three
>people from the SC, David, Karen and I are authorized to sign checks.
.....with a single signature account, we should ..... bonding the treasurer..

I was thinking about having multiple people with sign. authority. I don't
recommend requiring multiple signatures.
I don't know what "bonding means". Others will have to comment.

>
>       Regarding dissolution of the AGA, most clubs have provisions that the
>money be donated to organizations with similar purpose. Don't know that
>any exist. Not sure what to suggest here.

This is tough... Raleigh Aq Soc gives money to FAAS... we established this
rule in 1980. However, I would not recommend this for AGA. We could give
money to PAM.... ONLY KIDDING!!!.   Only alternative I can think of is to
give money back to the current membership. It means issuing hundreds and
hundreds of checks. If this can be done by computer, like the coupon people
when they mail you a post card that is a check, then this may be an option.

>>
>>What about requirement for budget and its purpose. Is that part of 
>>bilaws or something else.
>
>       Need opinions here too.

Yes.... ideas please.

--Neil

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