Re: [AGA-mcm] Re: AGA convention 2K5

["Thomas Barr" <tcbiii@earthlink.net>]

We plan on a hotel this week

I forwarded Erik's email about get off the pot now or take it. 
We discussed it and plan on a meeting, swap coming up this coming week or
the next thereafter.
We have found good pricing at a hotel, and at a convention place, both not
both at the same location.......yet.......

> Erik makes a very good point. Sometimes the pricing from
> the hotel requires either exorbitant registration fees
> (which no one will pay) or a high volume of attendees. With
> the deal in Dallas, we had a lot of leeway in terms of
> turnout but DC was much more demanding. Do SF hotels have
> an "off" season? If so, I'm thinking Nov might be in it.

Yes, Nov is good.

> Hotel pricing pretty much fixes location, dates,
> registration and banquet pricing, and the nunmber of
> registrants necessary to ensure a financial breakeven.

Yep.
This is _the major item_ and the those most interested are working at this
as we speak. 

> A decent turnout probably needs several months of repeated
> marketing announcements -- each announcement seems to bring
> a few more folks off the fence and into the convention. 

I think the lure of SF, the stores, and the folks involved will take care
of that well enough. 
I certainly plan to work my butt off promoting it. 

So
> even though no specific deadline was established this year,
> still, if a hotel deal isn't worked out before March, imo,
> serious thought should be given to 2006. 18 months might be
> just the right amount of time to plan and execute a
> convention. Seven months is certainly a squeeze.

Yep, I think if nothing is found by Mar 10th, Then 2006 is something to
think about........

We have complied a list of places we have talked to about this and that way
we don't look at the same place 2x.
We have 3 folks looking and trying to find good locations and cent pricing.
100$ per night type of thing. 


Regards, 
Tom Barr



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