Hi, Thanks for thinking of us. The Aquatic Gardeners Association (AGA) has been having an annual convention since 2000 and welcomes proposals from local organizations to host the conventions. To help the local organizations prepare proposals, the AGA has produced a Requirements and Guidelines document. The document (in MS Word format) describes what the AGA needs to see in a proposal plus a great many suggestions for what needs to be included in a proposal or in the planning and production of a convention. You can also access the document at this address: http://home.comcast.net/~shieber4/Doc_dock/AGA_Convention_Host_Proposal_Requirements_and_Guidelines_ver_4a.doc The AGA did not establish a formal deadline for submitting proposals for hosting a convention in 2005. However, you should note that a deal with a hotel should be basically in place by about March. The contract with the hotel establishes the exact dates and location and a most of the costs. So the hotel contract, in turn, also establishes the price-base for registration and the banquet. To allow adequate time for marketing with the relevent information (such as where, when, how much), a hotel deal needs to be in place by about March. Hotel contracts can take days or months to negotiate depending on the hotel, the area, and the hotel's busy season. I don't know if the South West Michigan Aquarium Society is interested in hosting a 2005 or 2006 convention, but it might be best to focus on 2006. This would give you plenty of time to line up local resources, negotiate with the local hotels for the best deal, line up a budget and marketing and have the convetion and your hosting of it be announced in Nov 2005 at the annual AGA meeting. Otoh, if you folks can put together a basic hotel deal and a proposal in the next few weeks, I'm sure the AGA would be delighted to consider it. As for what goes on if your proposal is accepted, well, basically a whole bunch of people start doing a lot of hard work immediately and continue doing so for months. This is on top of the planning, organizing and negotiating (with hotels) that will have already taken place. I can be more specific but suggest you first read the attached document and then, let me know what further questions or comments you have. regards, Scott --- Kapil Mandrekar <fishboykaps@yahoo.com> wrote: > Hello i am on the Excutive commitee of the South West > Michigan Aquarium Society, i was intresst on what goes > on if our bid is excepted, I plan on bringing this up > at our next board meeting. Also when is the deadline > date for giving a bid. Our club website is > www.swmas.org > ===== _Aquarium Plants_, Christel Kasselmann, will be speaking about plants and tanks at the NEC 30th Annual Convention It's not too late to register. Get info at: http://www.northeastcouncil.org/html/modules.php?op=modload&name=News&file=index
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