[AGA-mcm] Re: AGA Convention info

["S. Hieber" <shieber@yahoo.com>]

Hi, thanks for writing and for your interest.

I have some info below you should find helpful.

First, a couple of points. Consider whether 2006 or 2007 is
better for your club in terms of timing. The date of the
convention is not fixed to any particular month or date but
a draft proposal should be submitted about a year in
advance of the convention. You have done shows before, so
you know that what seems like a lot of time at the start,
can often seem like too little later ;-)

Also you might want to contact Jonathon Dooley
<mrjonathandooley@aol.com>. He is from Indiana and has been
considering putting together an AGA convention, although we
haven't heard anything from him in months. You don't have
to do this, but sometimes there is synergy is folks
collaborate.

For info, I have tons of stuff, the key piece being the
Requirements and Guidelines doc.

So I suggest you download these items:

The AGA's Requirements & Guidelines for submitting a
proposal to host an AGA convention. It can be very useful
to help with planning. This document brings together
experience from the AGA, CACA, AGA, NEC, and others,
representing several decades of experience hosting
successful conventions:

http://home.comcast.net/~shieber4/Doc_dock/AGA_Convention_Host_Proposal_Requirements_and_Guidelines_ver_4b.doc


Some basic info on the last two AGA conventions:

http://home.comcast.net/~shieber4/Doc_dock/Summary_data_re_AGA2K3--_AGA2K4.xls


A complicated spreadsheet used to compare the finanicals
for various scenarios for the 2004 convention. I don't
expect this to be easily traced or everyone to try to make
one of these. I offer it only because it gives an overview
of the the diff factors:

http://home.comcast.net/~shieber4/Doc_dock/SH_Modified_budget_AGA2K4_ver5c_-_Marriot.xls



GWAPA hosted the last convention and here, as a sample, is
GWAPA's proposal for 2004:

http://home.comcast.net/~shieber4/Doc_dock/GWAPA_Proposal_rough_draft2.doc


And also, here are the AGA Board comments on the Draft 2
proposal:

http://home.comcast.net/~shieber4/Doc_dock/Board_comments_on_Draft_proposal2.doc

That should get you started. Don't let the bulk of the
material scare you off -- I like to err onthe side of too
much rather than too little info.

regards,
sh, AGA Treasurer

--- Bill Flowers <billflower@gmail.com> wrote:

> Dear Scott,
> 
>    My name is Bill Flowers and I am with the Circle City
> Aquarium Club
> located in Indianapolis, Ind. We have been putting on a
> fish show
> every year since 2001 and also hosted the ALA this
> spring. We are now
> looking for something else to host andi thing the AGA
> Convention would
> be a great thing. I would like to get all of the info I
> can and take
> it to the board and see what they think. I am looking
> forward to
> hearing from you.
> 
>  Sincerely,
> Bill Flowers
> 

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