[AGA-mcm] Invoiced and confused

["S. Hieber" <shieber@yahoo.com>]

Hi folks, in what follows I might sound cynical, but I'm just trying to perform 
due diligience.
 
I have an invoice for about $500 from a vendor for an insurance company. David 
was kind enough to forward the invoice to me when he received it in the mail, 
along with a note that it might be for "employee bond" (or perhaps the word was 
"fund")
 
I do remember that we discussed insurance a few times over the last few years. 
I thought we had decided to stop purchasing the insurance because it was too 
expensive. Otoh, perhaps I am forgetting nearly as much as I ever knew about 
any of this.
 
The best I could determine over the phone with a person representing the party 
that sent the invoice, this payment would be compensation for the provision of 
a bond but it's not clear exactly what the bond covers. Perhaps a surety bond 
to mitigate harm to the corporation if the Treasurer (or some other party or 
perhaps some specific named person) commits some wrongful act.
 
I don't recall seeing a bond or insurance policy statement in my paperwork. I 
don't recall ever ordering, or issuing a payment for, insurance or for a bond. 
However, according to the person I spoke with representing the vendor, the 
vendor automatically renews each year by paying the insurance company and and 
then sending us a bill -- they said that is their policy. I advised them that 
it is not mine and I cannot make any payment without documentation of what the 
payment is for -- I also advised that I cannot be automatically and repeatedly 
charged in perpetuity -- since prior notice was sent of the intention to 
charge, we may cancel if we so wish.
 
I'll know the specific obligations of the AGA in this regard once I see the 
documentation.
 
I asked them to forward me a copy of the bond or other documentation of the 
services being provided in consideration for the invoiced payment.
 
I will be away until about Aug 30, after which time I can take a look the 
documentation the vendor sends me. It could be that, if this is regarding a 
surety bond and the bond has been lost, then we could not collect on the bond 
and payment would be imprudent. Whether a new bond is sought is another 
discussion. Meanwhile, if anyone knows more than I do about this, feel free to 
make recommendations.
 
 
sh
 
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