Re: Convention $$

["David VillaSunscape" <davidlass@villasunscape.com>]

Thanks, Erik. I vaguely remember being told this, but I think it was way
back when I took the fall and had the surgery, during which time I was
really out of it for a couple of months.
Sounds like an excellent way to do things -- and I agree that the convention
this year should be really great.
Take care,
David
----- Original Message -----
From: "Erik Olson" <erik@thekrib.com>
To: <aga-sc@thekrib.com>
Cc: "Kathy Olson" <kathy@thekrib.com>
Sent: Sunday, August 31, 2003 1:28 PM
Subject: Re: Convention $$


> On Sun, 31 Aug 2003, David VillaSunscape wrote:
>
> > Hi guys -- I've seen some notifications that are for the convention come
by.
> > How are we handling the fuynds for the convention? Just want to know in
my
> > capacity as Treasurer.
>
> Wow, I thought we'd totally explained all that.  Oh well, my bad.
>
> DFWAPC has set up their own bank account.  Scott Heiber is the treasurer
> for the convention.  He and Larry drew up this very elaborate and
> conservative budget which I would be happy to ask them to forward if you
> guys want to see it again. :)
>
> Scott and a couple of folks who keep the head counts of who's registered
> and all that, are now temporarily subscribed to the party list
> agafunds@aquatic-gardeners.org.  Much as Diana, Cheryl and I do for books,
> memberships and videos (respectively), they are scrutinizing every
> agafunds e-mail for registrations and related items.  Cheryl, I beleive,
> is also checking to make sure they are members and sending them nice
> e-mail reminders when they "forget".
>
> I am writing each convention-related purchase in a logbook (PAPER!) that I
> keep for AGA-related financial stuff (like CDs and videos that get
> purchased.  Every "so often" (either when the Texas guys actually need to
> spend some of their income, or when I hit the end of a page in my
> logbook), I total up the income for the convention (taking special pains
> to include the 2.9% + 30 cents PayPal cut!), and transfer that sum off to
> the convention bank account (not the AGA bank account). Scott, who has
> been keeping even better track of things, corrects the mistakes I make.
> Essentially you (David) should be able to completely ignore all the
> convention-related expenses that go through the PayPal account.
>
> So far, the convention has taken in $2866.56 through PayPal, through 26
> paid registrations plus add-ons.  I gather that last year there were only
> 35 paid registrations, and most of them came late.  As there is still 2.5
> months before the convention, this is going to rock.
>
> In a related note:
> I don't know when our fiscal year starts and ends, but I am planning on
> writing a little script that goes through all the PayPal items and gives
> us an idea how many of each things were purchased, perhaps month-to-month.
> Maybe Cheryl or you have an idea of how many folks are still paying by
> mail... then we can get an idea of how many memberships actually come in
> per month (something I currently have no idea of!).
>
>   - Erik
>
> --
> Erik Olson
> erik at thekrib dot com
>
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