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Re: [AGA SC] Holiday Inn proposal
Do any of the hotel deals under consideration include a nice hospitality
room. Although the sleeping rooms at the Dallas Marriot were great, one of
the things that made the last convention really nice was their Hospitality
room. The hotel also seemed to have a really good layout for interaction
among attendees. . Those are intangibles that may not be easy to see in a
written proposal. Are the DC folks going to make the final hotel choice,
based on an onsite inspection.
I was also wondering about the Balt Harbor hotel? Is that out of the
question because of cost and shuttle fees. Sure would be nice to be in
walking distance of the inner harbor & aquarium? However, probably further
from the aquarium shop tour.
Another hidden cost factor is restaurant choices. Although Dallas lodging
was cheap, many of us without wheels ending paying premium price for food.
However, first priority is to get folks to come.
Neil
At 08:57 AM 1/10/2004 -0800, you wrote:
>Sounding like the Sheraton if they can get the rooms for the group may be
>the best. Still wondering what the peripheral rooms there would cost.
>
>Don't mean to hog the conversation here guys! Just tell me to be quiet
>anytime.
>
>I like that the Hotel is close to the airport, biggie for out of towners.
>It also sounds like the best western is not as nice or set up as well as
>the sheraton. Nice that the sheraton is willing to work with us.
>
>Just some ideas...
>
>k
>
>
>On Sat, 10 Jan 2004, S. Hieber wrote:
>
>> Holiday Inn is as expensive as the Marriot (and it's just a
>> Holiday INN!)
>>
>> Sheraton is installing new servers and can't email it's
>> proposal. They faxed it to GWAPA last night and a type-up
>> is being prepared and a document scan.
>>
>> The Sheraton is $84 for a sgl and $89 for a double.
>> Room guarantee is sliding from 100-225 so there's lots of
>> flexibiltiy on attendance vs liability. Sheraton is for
>> weekend of 12-14.
>>
>> Kathy, I asked Ray if he was still available for Nov 12-14
>> (he's booked for Nov 5-7).
>>
>> I should have better particulars for Sheraton tonight and
>> copy of the scanned doc afterwards.
>>
>> There's a Best Western hotel about 20 minutes away from the
>> airport. There's no shuttle but they said they could set
>> something up (they gave no particvulars on that,
>> charges???). The roomnight rate is $79 and meeting room
>> rental is $1000. It's the least attractive, physically, of
>> the hotels but the cheapest. They haven't submitted a
>> proposal yet.
>>
>> Intangibles, Fwiw: The Best Western doesn't give them a
>> good impression of being able to handle a big group.
>>
>> Holiday Inn and Marriot seem rigid and indifferent -- as if
>> we're just small potatoes. The Sheraton, jsut the opposite.
>>
>> sh
>>
>>
>> --- Kathy Olson <kathy@thekrib.com> wrote:
>> >
>> > Hi,
>> >
>> > The date on the Marriott proposal is the same as the
>> > Holiday Inn.
>> >
>> > The rooms are cheaper at the Sheraton. Also, it looks
>> > like the meeting
>> > rooms are cheaper at the Sheraton overall, except for the
>> > small room
>> > which I am not sure how to interpret the Sheraton
>> > proposal on. Sheraton
>> > also gives us more of a room rental break for the number
>> > of hotel rooms
>> > booked...and based that on 100 room nights. I bet they
>> > might continue
>> > that scale for 150 rooms, 200 rooms etc. Now the
>> > Marriott proposal is
>> > based on 200 room nights.
>> >
>> > It would be nice to see if the Sheraton can accomodate
>> > the breakout
>> > sessions/workshops that they want to do. If not, there
>> > are
>> > choices...ie...different place or not do workshops...etc.
>> >
>> > In general Sheratons are fine for fish folks, we don't
>> > have to have a
>> > Marriott, I think, what does everyone else think.
>> >
>> > Kathy
>> >
>> >
>> >
>> > On Sat, 10 Jan 2004, S. Hieber wrote:
>> >
>> > > This is said to be at least 2 steps down in quailty and
>> > > appearance from the Marriot. The rental for the
>> > meetings
>> > > rooms looks very expensive but I haven't actually
>> > worked
>> > > the math to see total costs.
>> > >
>> > > Note the date that the hotel is available.
>> > >
>> > > sh
>> > >
>> > > ************************
>> > > Good afternoon Rick,
>> > >
>> > >
>> > > Per our discussion, here are the rates for your meeting
>> > on
>> > > November 5 - 7,
>> > > 2004.
>> > > Please note the following outline of rates is good for
>> > 14
>> > > days after your
>> > > receipt of this proposal.
>> > >
>> > > Sleeping Rooms:
>> > > It is my understanding you will need a over 100 rooms
>> > > arriving on Thursday,
>> > > November 4, 2004 and departing on Sunday, November 7,
>> > 2004.
>> > > It is my pleasure to
>> > > offer you a discounted rate of $89.00 plus 12%
>> > occupancy
>> > > tax.
>> > >
>> > > Meeting Rooms:
>> > > Grand Ballroom
>> > > 5,025 square feet of space
>> > >
>> > > Sliding Scale:
>> > >
>> > > 1-34 sleeping room per night - $2100.00 daily room
>> > rental
>> > > 35-68 sleeping rooms per night - $1400.00 daily room
>> > > rental
>> > > 69-100 sleeping rooms per night- $700.00 daily room
>> > rental
>> > >
>> > > These prices are based on total sleeping room pick-up.
>> > >
>> > > Hospitality Room
>> > > Earhart Shepard Room
>> > > 980 square feet of space
>> > > Complimentary Room Rental - Regularly $500.00 daily
>> > room
>> > > rental
>> > >
>> > > Food & Beverage:
>> > >
>> > > To view a complete catering menu, please visit our
>> > website
>> > > at www.bwi-hi.com.
>> > >
>> > > Hotel Information:
>> > >
>> > > The Holiday Inn BWI Conference Center is a recently
>> > > renovated hotel, meeting
>> > > and exceeding the
>> > > expectations of all our guests. As a future refresher,
>> > find
>> > > below some
>> > > pertinent facts regarding our property:
>> > >
>> > > GUEST ROOMS
>> > > Featuring irons, full size ironing boards, hair dryers,
>> > > coffee makers, voice
>> > > mail, 2 phones with 2 phone lines and data ports,
>> > automatic
>> > > wake-up calls,
>> > > same day valet service and express check-out.
>> > >
>> > > DINING
>> > > JT Ashley's Grille, our full service restaurant is open
>> > for
>> > > breakfast from
>> > > 6AM - 11AM, lunch from 11AM - 2PM and dinner from 5PM -
>> > > 10PM. Room service
>> > > is available daily.
>> > >
>> > > FITNESS CENTER/POOL/SPORTS COURT
>> > > The fitness center is open 24 hours and we have a
>> > seasonal
>> > > outdoor pool. We
>> > > have also added a new Sports Court where a friendly
>> > game of
>> > > basketball,
>> > > volleyball or tennis is always welcome. Sports
>> > equipment
>> > > is available at
>> > > our Front Desk complimentary. There is NO CHARGE to
>> > use
>> > > the pool or fitness
>> > > center.
>> > >
>> > > BUSINESS CENTER
>> > > We have a complimentary state of the art business
>> > center
>> > > for all your
>> > > travelers varied needs. The center has a copier, fax
>> > > machine, printer, and
>> > > personal computer with Internet access to check e-mail.
>> > >
>> > > SHUTTLE SERVICE
>> > > The hotel provides complimentary shuttle to and from
>> > the
>> > > BWI Airport every
>> > > 30 minutes - 24 hours.
>> > >
>>
>> >
>>
>>
>> =====
>> S. Hieber
>>
>> __________________________________
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