[AGA SC] Fwd: Re: contract-- first thoughts from just me

["S. Hieber" <shieber@yahoo.com>]

I had some preliminary comments & Quetions on the contract
and Rick responded.

No editing here -- it's short and sweet. The Questions are
mine, the responses are Rick's based on their several
discussions and meetings with Sheraton.

sh
--- RickDotson@aol.com wrote:
>> 
> It says $95 for a double; I thought you said it was $85
> for
> single and $89 for double.
> 
> >That was part of the comprimise to get the $85 single
> rate.
> 
> 
> >It talks about a minimum guarantee of 80% but I think
> that
> >refers to dinners/lunches. Does it apply to Roomnights
> too?
> >What happens if we rent less than the number of
> roomnights
> >in total or on any given night?  What happens if we need
> to
> >rent more in total or on any given night?
> 
> I think the dinners and lunches are to be confirmed 3
> days prior to the 
> function to know how many people to serve.  We should
> also know how many 
> registration that we have by then as well.  The room
> nights are based on a sliding scale 
> and the full room rate is still almost have of the two
> other hotels rate even 
> if we rent 300 rooms.  The sheraton is also giving us
> almost 1500 to 2000 sq 
> ft more space and free run of the hotel.
> 
> >What happens if we want to rent rooms on Mon, Tu,
> Wed,Su?
> 
> Per verbal conversation the hotel will honor the
> convention rate for the 
> several days before the convention and several days
> after.  This needs to be put 
> in writing in the contract, so that there are no problems
> later.
> 
> >Note that the rental rates aren't guaranteed until 3
> >months before the event. I think we want the rates
> >guaranteed upon execution of the agreement and payment
> of
> >the deposit.
> 
> I don't think that we will have any problem with that. 
> When I talked to 
> Trish we agreed early registration would be good because
> it helps us in the  
> planning.  I would be more concern about people who wait
> to long to get a room.  If 
> we rent a lot of rooms they might say that they have no
> more rooms at that 
> rate.  Again this should be included in the contract.
> 
> >The 20% service fee plus 5% tax on meals means a $35
> price
> >for banquet translates to $44. We'll want to write the
> >contract to say the price $xx in total, inclusive of any
> >tax or other fees.
> 
> When I talked to the hotel I had said that $35 would
> cover taxes and 
> gratuities.  This meal would have some options for beef
> and for chicken.  We will need 
> to discuss this in more detail.
> 
> 
> Thanks,
> 
> Rick
> 


=====
S. Hieber

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