[AGA SC] Re: Fwd: REVISED Contract - Crystal Gateway Marriott

["S. Hieber" <shieber@yahoo.com>]

I have posted the Marriot revised proposal doc with the
substantive changes marked showing the differences from the
first version.
 
It is posted at 

http://home.comcast.net/~shieber4/Doc_dock/Crystal_Gateway_Marriot_Proposal_2_with_marked_changes.doc

To view the markings, you will have to save the file and
open it in directly in MS Word.


General Summary of differences from prior offer: The room
night commitment has been slight reduced in total and
spread over more days.

The sliding scale for the cost to the AGA/GWAPA for
cancellation has been reduced in $s. The max is now $10,000
compared with $23,000 in the prior offer. [Congrats to Rick
for convincing Marriot to concede to this significant
change.]

Here is a summary of the specific differences:

The date of the event is changed from beginning on Thurs to
beginning on Weds and from ending on Sat to ending on Sun.
[This is more realisitic]

Under Guest Room Commitment:
The nights for Wed are reduced from 11 to 10
The nights for Thurs are reduced from 75 to 50
The nights for Sun are increased from 0 to 10

There is an understanding between GWAPA and Marriot that
roomnights out side of these dates (e.g., Mon or Tues)
would be rented at the group rate and count towards the
total room count. The room count is cumulative and not a
daily goal for sliding scale purposes. I.e., renting 100 on
Thurs and 50 on Fri is as good aas renting 50 on Thurs and
100 on Fri.

The total room count is reduced from 275 to 270.

The only other substantive changes are in the the
cancellation section:

Inserted is the notation that the probablility of reselling
rooms and reducing harm to the hotel from cancellation is
greater if the notification is sooner.

The sliding scale for cancellation is 

from date of execution to  181 days before event, $5000
(this is the minimum cost for cancellation.

>From 180 to 91 days before event, $7,500
Within 90 days of event, $10,000 (this is the maximum
liability and counts as liquidated damages and the Hotel
cannot seek further compensation for harm from
cancellation.) 

The prior maximum was $23,000.

The maximum under the Sheraton offer is $8,000. The maximum
under the Dallas agreement was $6,900.

It remains that if events beyond either party's control
makes it not possible to provide or use the hotel, then the
agreement may be terminated without liability.

GWAPA proposes to cover $4,000 of the $10,000 maximum; AGA
would then be liable for $6,000.

Given the higher total dollars involved, I think the
$10,000 max is reasonable.


As in the prior offer, we would be guaranteeing at least
85% of the roomnights and would have to pay the diff
between 230 roomnights and however many are actually
rented.

There is also a $4,200 fee that would be paid in any event.
[In the Dallas agreement, we paid no fees if we made out
125-roomnights commitment, and we did not otherwise
guarantee to cover any number of roomnights.]

So that's the old and newer Marriot. I'll see if I can lay
out side-by-side the Sheraton offer versus the current
Marriot offer. One thing that needs to be done is to
calculate the AGA2K4 net results based on the budget and
this offer and various levels of attendance. I'll work on
that this weekend after I pick up the cherrywood for a
bookcase I promised my wife.

But first, I have to start preparing the PA's police budget
for 2005 -- and you folks thought *you* planned in advance
;-)

Thanks,
sh

=====
S. Hieber

-  -   -   -   -   -   -   -
Amano Returns
to the AGA Annual Convention
Nov 2004 -- Baltimore

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