Re: [AGA-sc] [Fwd: Re: AGA Petty Cash?]

["Karen Randall" <krandall@rdrcpa.biz>]

As far as I'm concerned it doesn't need a vote.  These are on-going AGA
expenses.  As Scott intimated, for those of us who have only occasional
expenses, I think it is reasonable for us to pay up front and ask Scott for
a reimbursement.  In your case, however, it seems unfair to put you in the
position of regularly floating loans for AGA.<g>

Karen

----- Original Message ----- 
From: "Cheryl Rogers" <cheryl@wilstream.com>
To: "Aquatic Gardeners Association Board" <aga-sc@thekrib.com>
Sent: Monday, October 11, 2004 9:46 AM
Subject: [AGA-sc] [Fwd: Re: AGA Petty Cash?]


> I am forwarding a conversation Scott and I have had for your input. I
dunno
> whether this would require a motion/vote.
>
> Cheryl
>
> -------- Original Message --------
> Subject: Re: AGA Petty Cash?
> Date: Fri, 8 Oct 2004 19:28:17 -0700 (PDT)
> From: S. Hieber <shieber@yahoo.com>
> To: Cheryl Rogers <cheryl@wilstream.com>
>
> I don't have a problem with this is the rest of the Board
> doesn't either.
>
> Too difficult? Ha ha ha ha. ONly slightly more work for me.
> More work for you though. You'll neeed to get a ledger book
> (or spreadsheet) and you'll have to to record your receipts
> (which I know you already do) and maintain a reconciliaton
> of your receipts with your cash advance (fund) --
> basically, recipts plus the cash balance should equal the
> original fund amount -- money goes out, receipts come in,
> and the total of the two never changes. When the cash
> amount in the fund becomes low, you then forward the
> receipts to me with a copy of a reconciliation up to that
> date, noting the cash balance of the fund and the amount of
> the receipts. I would then forward a check to replenish the
> fund back to it's original amount. No worse than for you
> than balancing a checkbook; in fact it's easier because the
> the total never changes.
>
> How much did you have in mind? And how often do you think
> it would need to be replenished. I think, given the part
> time nature of our jobs, we probably don't want to have to
> replenish more often than once a month. Otoh, we probably
> want to have a reconcilation for my files at least once a
> month.
>
> If you're happy with these suggestions, forward to this
> note (or one of your choosing) to the Board.
>
> Note that, if we get too many of these funds going, it
> starts to get messy. So I'm only suggesting one fund
> because of your relatively constant and ongoing expenses.
> For the rest of us, our expenses are what accountant's
> call, in that technically precise and inanimate language
> that they use, "lumpy" (also known as Clarence, but only to
> his parents ;-)  )
>
>
> sh
> --- Cheryl Rogers <cheryl@wilstream.com> wrote:
>
> > Hi Scott:
> >
> > I don't know what the protocal is, or whatever, but I
> > have a little problem.
> >
> > I am spending a lot of money (to me) each month on
> > postage and so forth. It
> > would be more comfortable for me financially speaking, if
> > I had a reserve
> > of a certain amount of AGA petty cash on hand to draw
> > from for this
> > purpose. Could this be arranged? If it is too difficult
> > then I understand.
> >
> > Cheryl
>
>
> =====
> Still some time left to get the 65% discount hotel rate.
>
> The Annual AGA Convention, 2004, November 12-14.
> aquatic-gardeners.org & gwapa.org
>
> Speakers, 3 Focus Groups in two sessions each, plus Field Trip, Banquet,
> auctions of equipment and plants from some of the best companies,
gardeners
> & nurseries in the hobby.
>
>
>
>
> -- 
> Cheryl Rogers, Membership
> Aquatic Gardeners Association
> http://www.aquatic-gardeners.org
>
> _______________________________________________
> AGA-sc mailing list
> AGA-sc@thekrib.com
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>


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