Re: Memberships, expiry, cards, etc

[Kathy Olson <kathy@thekrib.com>]

ROFL


On Wed, 4 Sep 2002, Charter wrote:

> I promise not to use a super girly script, with little smiley faces in the 
> dots over the letter I, and everything.  ;) 
> 
>  - Erika 
> 
> Hess, Clay A writes: 
> 
> > Gosh, as long as the back of blue postcards don't look like checks, I
> > suppose I am ok....~~smile~~ 
> > 
> > -----Original Message-----
> > From: Charter [mailto:charter@charter-terminal.com]
> > Sent: Wednesday, September 04, 2002 7:38 PM
> > To: gsas-board@thekrib.com
> > Subject: Re: Memberships, expiry, cards, etc 
> > 
> > 
> > I hate to add an extra step to the process, but it seems to me that people 
> > who are about to be purged should be notified the month before, to give 
> > them 
> > 
> > a chance to renew at the next meeting.  If the membership cards are blue, 
> > then the reminder cards could be orange.  
> > 
> > Since I'm the one who came up with this idea (and since I can hear everyone 
> >  - particularly Erik - groan when they read this message) I don't mind 
> > being 
> > 
> > appointed Chair of the Mailing Stuff Out Committee.  I'm pretty responsible 
> > (if I do say so myself), I live just a few blocks from a post office, I 
> > have 
> > 
> > ample free time for projects this year, and I'm good with databases.  
> > 
> > Then again, there is the issue of Clay's signature.  Of course, with 
> > official approval, I'm also capable of writing "Clay A. Hess" on the backs 
> > of blue postcards.  Just something to keep in mind.  :)  
> > 
> >  - Erika  
> > 
> > Erik Olson writes:  
> > 
> >> Hi folks,  
> >> 
> >> I am printing the labels for the postcards right now.  Reminded me of yet 
> >> one more little annoyance we probably have to address.  
> >> 
> >> History:   
> >> 
> >> GSAS has handled membership renewals in a variety of ways in the past.  
> >> During some dynasties, membership was always due at the same time of the
> >> year, i.e. at the general auction.  Cards were mailed out (or given out? 
> >> Clay or Dave, any input here?) at that time to the entire membership.  
> >> 
> >> During my tenure as editor, memberships were renewed throughout the year.
> > 
> >> Thus, they were also EXPIRED throughout the year.  The software handling 
> >> the database was set up to "flag" new and renewing members, so their 
> >> labels would be printed last and thus easily separated by the person 
> >> mailing the newsletter.    
> >> 
> >> The newsletter mailer, meanwhile, inserts a small blue membership card 
> >> into the magazine, either stapled or taped.  When I was prez, I just did 
> >> it all at once.  I think Heather  gave me a whole bunch of cards 
> >> pre-signed.  I think Clay did the same with Joe.  
> >> 
> >> When I ported the database to be web-based, I kept this functionality --
> >> Bob sets a special "renew/new" field when he processes the checks, and
> >> when I print the labels, I have a script that resets the flags...  
> >> 
> >> ...or so it used to be.  Since about mid-2000, I have stopped doing this, 
> >> because I didn't think we were being fair to the membership when I was 
> >> only publishing 6 newsletters a year.  As a result of this, we have about 
> >> 25 members who will be purged off the list next time I reset the flags.  
> >> Folks like Anne & Bob, David Walburger, Sam Beavin, and  Laurie Hughes.  
> >> 
> >> THE PRESENT:  
> >> 
> >> OK, so I propose that as of next month, i.e. Erika's first newsletter, we 
> >> purge the list and send new membership cards to everyone left, just to be 
> >> sure everyone is covered.  Perhaps we mail it out before the purge, so 
> >> that expuiring folks get a chance to renew.  I'm not positive, but I 
> >> suspect that it's been so long since the last reset-n-purge that some of 
> >> the "new" flagged people have already expired!  
> >> 
> >> An alternative proposal might be that we switch to "once-a-year" mode,
> >> especially if it's easier for Erika to handle.  Should we want to, this is
> >> a unique opportunity to change modes because everything's already so
> >> messed up.  
> >> 
> >> What to do until then:  
> >> 
> >>   * Locate & sign membership cards (Clay)
> >>   * Modify label software to show expire date even on renewals (Erik)  
> >> 
> >>   - Erik  
> >> 
> >> -- 
> >> Erik Olson
> >> erik at thekrib dot com  
> >> 
> >>   ------------------
> >>   To unsubscribe from this list, e-mail majordomo@thekrib.com
> >>   with "unsubscribe gsas-board" in the body of the message.
> >>   Old messages are available at http://lists.thekrib.com/gsas-board
> >>   When asked, log in as username is "gsas-board", and password
> > "gsas-bored". 
> >> 
> >  
> >   ------------------
> >   To unsubscribe from this list, e-mail majordomo@thekrib.com
> >   with "unsubscribe gsas-board" in the body of the message.
> >   Old messages are available at http://lists.thekrib.com/gsas-board
> >   When asked, log in as username is "gsas-board", and password "gsas-bored".
> >   ------------------
> >   To unsubscribe from this list, e-mail majordomo@thekrib.com
> >   with "unsubscribe gsas-board" in the body of the message.
> >   Old messages are available at http://lists.thekrib.com/gsas-board
> >   When asked, log in as username is "gsas-board", and password 
> > "gsas-bored". 
> > 
>  
>   ------------------
>   To unsubscribe from this list, e-mail majordomo@thekrib.com
>   with "unsubscribe gsas-board" in the body of the message.
>   Old messages are available at http://lists.thekrib.com/gsas-board
>   When asked, log in as username is "gsas-board", and password "gsas-bored".
> 

  ------------------
  To unsubscribe from this list, e-mail majordomo@thekrib.com
  with "unsubscribe gsas-board" in the body of the message.
  Old messages are available at http://lists.thekrib.com/gsas-board
  When asked, log in as username is "gsas-board", and password "gsas-bored".