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Sorry, my HTML text
converter is acting up so these minutes come to you the ol' fashioned
way.
Board
Members
Present
Clay
Hess
Bob Holmes Dave Sanford Rick Rose Absent
Erika Barcott (*)
Paul Carey (3)
Erik Olson (1)
(*) In
Absentia
Per GSAS Board
policy, Paul Carey has resigned his position as Board Member, having not
attended three consecutive, regularly scheduled board meetings. [I will
note that this policy is currently under review by the Board. However, it
was voted into place by a majority of the board members present at the August
27th, 2002 board meeting, and until such time as it is revised or rescinded by
the Board, it is only fair that it be consistently and objectively
applied.]
Membership
Observers
Steev
Ward
Executive
Committee Reports
The Minutes of the previous Board meeting (January 23rd, 2003) were accepted and approved. The Treasurer?s Report: 1) Current Balance: $3817.95
2) No Outstanding Bills 3) 3 Outstanding (non-cashed) checks: Rick
Rose, GPAS, Summer Quinn
4) Our room rental at The Seattle Aquarium
($100/month including cart storage) is paid up though December
2003.
5) Profit from this month?s Plant Auction was
$558.87.
Meeting & Program
Schedule
Month Topic /
Activity Fish-o-the-Month
SEP 10th Introduce yourself and your
fish, solicit ideas Bob and
Dave
OCT 8th Takashi Amano Video ? Plant Tank Setup (Paul) Clay, Bob, Rick & Dave NOV 12th Tank Lighting Workshop (Clay, Rick) June, AH Supply DEC 10th Christmas Party (None) JAN 14th Seattle Aquarium Behind-the-Scenes Tour (Rick) (None) FEB 11th Plant Auction (Erik) (None) MAR 11th Live Food Workshop (Dave, Bob) (Steev Ward, Dave) APR 8th General Auction (None) *MAY 6th Ad Koning ? Lake Tanganyikans (Kathy O.) *JUN 10th Paul Loiselle ? on West African Dwarf Cichlids (Kathy O.) (2003-2004 Club-Year) SEP 9th TBD
OCT 21st Rusty Wessel (Kathy) (*) ? Tentative, Special Dates (**) ? Mike Schadle is a possibility, but he has typically cancelled in the past due to work responsibilities. Special Dates (in Red) Next Meeting: March 11,
2003
The March General Meeting will be a Live Food Workshop - Dave and *Bob. *Bob will be out of town and will give his
cultures, etc. to Steev before leaving.
o Dave has access to ?pure paramecium? and will
bring some for the meeting.
o Rick will purchase 2 oz. of Live Adult Brine
Shrimp for the meeting.
o Rick will order ~ 30 copies of ?Food
Cultures for Dummies?
Actually, when I called Jim & Sarah Atchison of
?The Bug Farm?, they offered to donate their ?standard? Auction Kit in addition
to the 30 copies of ?Food Cultures for Dummies? that we had originally planned
to purchase. In all, they are donating?
(1) Microworm Culture Kit
(1) Grindal Worm culture system (1) Vinegar Eel Culture (medium size) (2) $10 gift certificates (40) Food Cultures for Dummies (50) ½-sheet fliers o Topics to be discussed
Brine Shrimp Vinegar Eels Micro worms White worms Paramecium Daphnia o Dave will bring a micro video-cam to project
slides on the wall.
o Auction: cultures of Infusoria, Protozoa,
Daphnia, white worms, red worms, and Tri-Ops (2? long with eggs) ? Dave, Bob,
& Steev
o Steev will produce a kids? coloring page related
to the subject.
o Dave will bring 2 boxes of crayons that he has
purchased for the Kids? Activity Project.
Kevin Foxen has volunteered to host Rusty, Ad,
and/or Paul (Loiselle) as needed ? including airport pickup/drop-off, staying in
his home, shuttling around to Seattle attractions, coordinating meals,
etc. These are functions that Kathy (and Erik) has typically done in
the past.
To assist Kevin and whomever else may be called
upon in the future to host an out-of-town speaker, we need to document the
responsibilities (Job Description) of the Speaker Wrangler. Kathy has
already volunteered to write this up (see ?Low-Priority and On-Going Issues?
below). Clay will email Kathy to ask for her assistance and advice in
building a group of people within the club in which we could attain a high
?comfort level? that they understand what is involved and would positively
represent GSAS. The goal being to maintain the excellent reputation that
Kathy (and Erik) has developed for GSAS in the past.
Old Business
Newsletter Update
1) March Newsletter Status ?
Unavailable
2) Bob?s Mediterranean Pasta Salad didn?t make January ? Should it go in March? ? Not addressed 3) Don Bertalotti ? re-run ad with number
corrected. I need somebody?s help with this one. I wrote it down at
the meeting, but I don?t have a clue what it was about.
4) Spring Article Contest (needs to be
promoted in the next newsletter)
Theme: ?Most Impressive Tank? or ?My
Favorite Fish?
Deadline for submission: April 30, 2003 Erik will promote the contest via GSAS-Announce. Clay will promote the contest at the upcoming meetings. 5) New Members? Names (since the last newsletter)
to be published in the next newsletter
The Greater Seattle Aquarium Society would like to
welcome the following
new members! Joe Muller
Frank Tomko Brian Rasmussen Bruce Fischer Michelle Gregory David Flemming Clay has asked Diane Elliot how Rich (a lawyer) would advise us to proceed with regard to Liability Insurance ? Waiting for an Answer. Recap of February General Membership Meeting We had a total of 41 in attendance (including
members and guests)
Statistics from Erik
We're about the same as last year for actual income
from the event, maybe
a little more after Sandu's check comes in. :) We also auctioned faster than we've ever done before, between 7:40 and 9:40 we sold 264 lots, which means that's one lot per 27 seconds! In 2000 we did this, but it took us way past 10 PM. Dave remarked that it was quite pleasant with
Gilead as fourth auctioneer; more time to relax and bid on items. In fact,
the high bidder was Paul Winchester, at $105.
Some random stats to compare and mull over, and
conclude that things are "just fine", even though our number of bidders is
down:
2003 2002 2001 2000
bidders 30 34 39 38
lots 264 259 231 260 gross $ 1327 1180 1624 1479 splits $ 265 150 403 413 Thank-You Cards for Plant Auction
Sponsors?
Rick showed samples of the new GSAS Thank You cards
which are based on the 1st, 2nd, and 3rd-place winners in the December Kids?
Coloring Contest. The cards were well received by the Board. Each
contest winner will be sent one of his/her respective cards. We discussed
sending one to each sponsor of the Plant Auction. Rick will get the
information from Erik and send some ?finalized? cards to Bob for
mailing.
Subsequent email from Erik:
? African Northwest was our purchaser. They didn't
really "donate" anything, although they did give us some very good deals.
In the past I have thanked them on the website, and I still plan to do so.
We had a few members donate, but I didn't keep track. I didn't know we
were planning on doing this, sorry!
- Erik
It would have been good to have had a couple more
helpers bagging the purchases at the end of the auction. The members had
to wait quite a while after paying for their items. If the computer
printed list had the same number of items as were piled on the chair, it went
fairly quickly; but when there was a discrepancy, the items had to be
inventoried against the list so that appropriate credit (or additional payment)
could be taken care of. This happened several times and slowed down the
process considerably.
In the future, we should attach the numbers to the backs of the chairs using masking tape; otherwise, it doesn?t take long for the numbers to be covered up by the purchases. We are unsure if Erika has followed up with Aquatic Eco-Systems regarding their advertising inquiry. Rick will email Erika to see what was done. - Outstanding Bob ? Status of cash box which will be permanently mounted into our cart that is kept at the Seattle Aquarium - Outstanding The Newsletter Editor Chair will be vacant as of June 30, 2003. Clay will announce this opening at the next general meeting. Board Member Attendance Requirements. Rick had previously requested that we promote an ?email forum/editorial? (for lack a better term) which would allow us to better express our thoughts on this slightly controversial subject. Two other topics were proposed for this kind of discussion. Rick will initiate the topics on the GSAS Board List ? Outstanding 1. Attendance (and other?) requirements for Board
Members
2. How to improve participation from the general membership 3. Suggestions for holding general elections for board members Discussion on this issue was postponed until next
month. The ?email forum? has not yet been initiated. Rick will again
attempt to get that going as soon as time permits.
New Business New Members since last meeting. Bruce Fischer Michelle Gregory David Flemming Based on a preliminary email discussion about purchasing Marine Conservation T-shirts, we were able to finalize an order as follows. Bob will order 12 Sunrise Reef (4 M, 6 L, 4 XL) and 12 Rainbow Reef (4 M, 6 L, 4 XL). We will have these available at the April General Auction for a minimum/starting bid of $5.00. In addition, each person in attendance at the board meeting decided to buy one for themselves for us to wear at the auction. Dave also ?ordered? one for Erik who was not able to attend. We will each reimburse the club at cost. Subsequent email from Bob:
The shirts have been ordered and will ship on
Monday. I had to alter the order a little because Glenn was out of medium in the
Rainbow Reef style. Instead of the 3 med. on our list, I ordered 1 additional in
Large (that's all he had) and 2 additional XL. So, same total in Rainbow Reef,
just different sizes. For the Sunrise Reef shirts I ordered 5 medium instead of
4 and decreased the number of Large by 1 ,so it's 5M, 5L and 3 XL on
those.
So here's what's been
ordered:
Rainbow Reef - 0M, 7L, 9XL. Sunrise Reef---5M, 6L, 3XL Kelp Forest----- 1 XL
Total 30 shirts @ $4 each = $120 plus shipping.
Eureka! Erik found a copy of the bylaws! ? at any rate, it's all being scanned in, and I
will add this to the material I prepared back in September & burn some new
DVD-ROMs for all who are interested in being keepers of the flame. -
Outstanding
From the membership (Sam Beavin) ? -----Original Message-----
From: owner-gsas-board@thekrib.com [mailto:owner-gsas-board@thekrib.com]On Behalf Of Sam Sent: Monday, November 25, 2002 9:27 AM To: gsas-board@thekrib.com Subject: RE: Website Update & Post Card I showed up at the last meeting with one of my
Corgis and was refused admission to the building. Maybe a blurb that our
canines are no longer welcome. Know it has been a while since I brought
one, but several people were as surprised as I was.
Bob will check into this at the
Aquarium.
Subsequent email from Bob: Good morning.
? Also, I talked to Kelly at the aquarium about the
dog rules. The official position of the aquarium is "No dogs allowed" (probably
with the exception of seeing-eye dogs and such).
-Bob.
Discussion on a future Philanthropy Project was postponed until our next meeting. Clay will be putting together a written Philanthropy Proposal form which he, then, will use to present his idea for our next project. At a future general meeting, Clay will also promote the idea of doing a new philanthropy project and invite other members of the club to submit their suggestions using the new form. The Board would then review all project submissions and select one. Announcements for the next General Meeting Promote the Spring Article Contest
Promote the April General Auction Newsletter Editor Position available next year May & June special speakers Low-Priority and On-going Issues (The following issues which may or may not have
been addressed above will continue to be listed here until they are completely
resolved.)
Official Bylaws - Rick 1. Dave has obtained a copy of GPAS bylaws and
passed them on to Rick
2. Erik has obtained a copy of AKA bylaws and passed them on to Rick 3. Rick has no progress to report Promotional Materials for GSAS ? Rick Poster Boards (for Fish Stores) and GSAS fliers
are still outstanding.
Business cards ? on hold GSAS Fliers Standard GSAS Thank You card Redesigned Membership Cards ? will be needed sooner rather than later. The Board voted unanimously to produce membership cards that do NOT require the president?s signature. Rick will make this a higher priority. Committee Chair ? ?Job Descriptions? ? Rick has no progress to report. Kathy will provide a Task List (Job Description) based on her experience as Speaker Wrangler. This list will be of immediate help to Paul (as the new Program Coordinator which entails the responsibilities of Speaker Wrangler when there is not another person separately fulfilling that role), Clay (as President), and Rick (as part of the project to document the responsibilities of all Committee Chairs.) Library issues discussed by the Board. Spring Article Contest
Theme: ?Most Impressive Tank? or ?My
Favorite Fish?
Deadline for submission: April 30, 2003 Erik will promote the contest via GSAS-Announce. Clay will promote the contest at the upcoming meetings. Meeting Activities for younger kids ? Dave, Bob, and Rick 1. Dave - coloring book update
2. Rick - pages for the coloring book that promote GSAS 3. Rick ? Aquarium-related word searches, puzzles, mazes Bob rough draft of his philanthropy article emailed to Erika Membership Letters - Bob New Member Letter ? example final version for records Renewal Letter ? sample for the Board to review Next Board Meeting Location The next board meeting will be at the home of Paul
Winchester on Thursday, March 20th 2003, starting promptly at
7:30pm.
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