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Once again, I
apologize for the poor formatting. My html text converter is still not
working, so this is cut and pasted from the actual WORD document. It
looses a lot of clarity in the process. Maybe I'll have my new computer by
next month.
- Rick
Board Members
Present
Clay Hess
Bob Holmes Rick Rose Absent Erika Barcott
(*)
Erik Olson
(2)
Dave Sanford
(1)
(*) In
Absentia
Membership Observers Paul Winchester
Executive Committee Reports
The Minutes of the previous Board meeting (February 20th, 2003) were accepted and approved. The Treasurer?s Report:
1) Current Balance: $3594.73
2) No Outstanding Bills 3) 3 Outstanding (non-cashed) checks: Rick
Rose (2), Jen Rakeman
4) Proceeds from this month?s Live-Food
Mini-Auction were $59.00.
Meeting & Program Schedule
Month Topic /
Activity Fish-o-the-Month
SEP 10th Introduce yourself and your fish,
solicit ideas Bob and Dave
OCT 8th Takashi Amano Video ? Plant Tank Setup (Paul) Clay, Bob, Rick & Dave NOV 12th Tank Lighting Workshop (Clay, Rick) June, AH Supply DEC 10th Christmas Party (None) JAN 14th Seattle Aquarium Behind-the-Scenes Tour (Rick) (None) FEB 11th Plant Auction (Erik) (None) MAR 11th Live Food Workshop (Dave, Bob) (Steev Ward, Dave) APR 8th General Auction (None) MAY 6th Ad Koning ? Lake Tanganyikans (Kathy O.) (***Bob, Possibly Erik) *JUN 10th Paul Loiselle ? on West African Dwarf Cichlids (Kathy O.)(________________) (2003-2004 Club-Year) SEP 9th TBD
OCT 21st Rusty Wessel (Kathy) (*) Tentative, Special Dates (**) Mike Schadle is a possibility, but he has typically cancelled in the past due to work responsibilities. (***) Bob has committed to catching (no small feat) 2 sets of 3 Neolamprologis Brichardi ? more if possible. Clay will check with Erik & Kathy to see if they would be willing to contribute some Brevis . Bob will prepare special Kids? Coloring Pages for
both the May and June, 2003 meetings.
Special Dates (in Red)
Next Meeting: April 8, 2003
The April General Meeting will be the Annual, General Auction Pre-General Auction Check List I. Donations
A. Manufacturers
1) Introduction Letters ? Diane Elliot (Clay will
inquire on status)
2) Thank You Letters ? Rick B. Stores (Local Sponsors)
1) Liems ? Bob
2) King?s Discus ? Bob 3) Puget Sound Fisheries ? __________ 4) Fish Gallery and Pets ? Clay 5) Midway Tropical Fish ? __________ 6) Snubber?s Fish and Friends ? Rick 7) African Northwest ? Sam Bevin 8) Super Pet in Renton ? Paul Winchester 9) The Fish Store in Seattle ? Erik 10) Conway Tropical Fish ? Clay 11) Denny?s Pet World ? ___________ 12) Blue Sierra ? ___________ 13) Angels Northwest ? ____________ Clay will email the Board to solicit help in contacting some of the stores above. Also, we know that there is one of our ?Sponsors? that is very ?particular? about how and when they donate items, but no one present at this meeting knew which one that is. It would be good to establish which sponsor this is referring to and to make a decision about contacting that one accordingly. II. Auction Room Logistics A. Time Schedule
1) 5:30pm Doors open for Setup
2) 6:00pm Public may bring items to be auctioned 3) 6:30pm Doors open to the Public for Auction Pre-View 4) 7:00pm Meeting Starts with Announcements and Auction to follow This schedule needs to be included on the
website, in the email reminder, in the newsletter, and in a special promotional
letter (mentioned later)
B. Coordination with Seattle Aquarium
Staff
1) 12 Tables
2) 75 Chairs 3) Access to Elevator 4) Hand-Truck or Dolly III. Supplies Needed A. Auction Supply Box ? Rick
1) Dots and Sharpie Markers
2) Pens 3) Note Pad to record bids 4) Masking Tape B. Bidding Numbers ? Erik
C. Split Sheets ? Erik D. Plastic Bags ? Everyone IV. Computing Supplies A. Laptops ? Clay, Erik, Paul Winchester
B. Bar code Readers ? Erik C. Printer ? Erik D. Server and Access Point ? Erik E. Wireless Network Cards ? Erik F. Training ? Erik V. New Member Handouts ? Bob A. Membership Forms
B. Old Newsletters C. New Member Packets VI. Advertising A. Seattle Times ? The Sunday before the Auction
(April 6th) - Bob
B. Tacoma News Tribune ? (If not more than $30) - Bob C. Little Nickel - Bob D. Website ? Erik E. Internet News Groups ? Paul Winchester General Auction Checklist I. Manufacturers? handouts need to be laid out on a
table
II. Sign in and bidding number handout III. Input Split Items
IV. Hospitality Table ? Rick will touch base with
June to brings LOTS w/ extra ice and drinks
V. Lay out supplies on tables ? Clay
VI. Arrange cash-out and book keeping tables ?
Bob
VII. Arrange computers and printer ?
Erik
VIII. Arrange backroom for sold items ? Steev,
Rick, and Bob
IX. Order and deliver pizza ? Kathy? (or Bob if
Kathy is not able to attend)
X. Check-In ? Verify items have bidder
Stickers
XI. Book Keepers ? Record Sold Items
A. Susan Rose
B. Ed and Sue Messerly XII. Auctioneers ? Auction Items and Coordinate
with bookkeepers and runners
A. Clay
B. Dave C. Erik D. Gilead XIII. Runners ? Take sold items to the back room
and organize them b bidder
A. Gilead
B. Steev C. Rick XIV. Check-out ? Print receipts, Verify
receipts/Collect Cash
A. Paul Winchester
B. Sam Bevin C. Kathy Olson D. Don Rudee XV. Item Distribution
A. Bob
B. Steev C. Rick XXII. Clean-Up Volunteers ? Stack chairs,
Garbage, Reposition Tables - Clay
Old Business
Newsletter Update
1) April Newsletter Status ?
Unavailable
2) We have been hoping to publish Bob?s Mediterranean Pasta Salad recipe since December. Now that so much time has passed since the Christmas pot-luck, when/if it is included in the newsletter, it should be preceded by an introduction/explanation as to why it?s there e.g. Bob Holmes? colorful Mediterranean Pasta Salad has
become a GSAS Christmas Party tradition over the years and many people have
asked for his recipe ? which, Bob is very happy to share with us.
3) Don Bertalotti ? re-run ad with number
corrected. To clarify this issue (which was mentioned briefly last month)
Don ran an ad in our newsletter and unfortunately, the wrong phone number was
listed. Don asked if we would correct and re-run the ad, which, we are
happy to do.
4) Spring Article Contest (needs to be
promoted in the next newsletter)
Theme: ?Most Impressive Tank? or ?My
Favorite Fish?
Deadline for submission: April 30, 2003 Erik will promote the contest via GSAS-Announce. Clay will promote the contest at the upcoming meetings. 5) New Members? Names (since the last newsletter)
to be published in the next newsletter
The Greater Seattle Aquarium Society would like to
welcome the following
new members! Joe Muller
Frank Tomko Brian Rasmussen Bruce Fischer Michelle Gregory David Flemming Michael and Vicki Janes/Horning Mike Wong Clay has asked Diane Elliot how Rich (a lawyer) would advise us to proceed with regard to Liability Insurance ? Waiting for an Answer. Recap of March General Membership Meeting ? Live Food Workshop 34 in Attendance
Mini-Auction raised $59.00 Thank-You Card for ?The Bug Farm? has been sent ? Rick Excellent feedback via email list In the future, if we plan to auction off cultures of live food, except for a possible demonstration on how to sub-culture, any sub-culturing of the various items should be completed prior to the meeting. It was difficult to get good bids on the auction items when free sub-cultures were being passed out on the side. Bob ? Status of cash box which will be permanently mounted into our cart that is kept at the Seattle Aquarium ? Bob will address this at the May meeting. The Newsletter Editor Chair will be vacant as of June 30, 2003. June Olberding and Cathryn Gray have agreed to fill this position together next year. In fact, if Erika is interested in stepping down early, June and Cathryn might be willing to step into the position sooner. Clay will try again to get in contact with Erika to ask her. Rick remembered that Erika had briefly mentioned an alternate email address several months ago; possibly she has not been receiving our emails at her ?charter? address. Rick will try to locate that other address and forward it to the Board list. Also, note that Cathryn?s email address is graycat2 <at> attbi.com. The Marine Conservation T-shirts arrived and look very nice. Bob, Clay, and Rick have all received and paid for theirs ($4 plus .50 shipping). Bob has shirts set aside for Dave, Erik, and Steev. The Board Members will wear their T-shirts at the auction. The remaining shirts will be offered up for auction with a starting bid of $5.00. Eureka! Erik found a copy of the
bylaws! He gave Susan Rose a copy of the scanned document for Rick at the
February Plant Auction. She is looking for it, but may have to ask for
another copy ? sorry Erik.
Board Member Attendance Requirements. Rick had previously requested that we promote an ?email forum/editorial? (for lack a better term) which would allow us to better express our thoughts on this slightly controversial subject. Two other topics were proposed for this kind of discussion. Rick will initiate the topics on the GSAS Board List ? Outstanding 1. Attendance (and other?) requirements for Board
Members
2. How to improve participation from the general membership 3. Suggestions for holding general elections for board members Discussion on this issue was once again postponed
until next month. The ?email forum? has not yet been initiated. Rick
will again attempt to get that going as soon as time permits.
New Business New Members since last meeting. Joseph & Cathryn Gray (lapsed renewal) Michael & Vicki Janes/Horning Mike Wong Fish Speaker Needed ? Dave was unable to attend the board meeting, so this topic was postponed until next month ? with the exception that Rick will set a goal to have GSAS Fliers ready in time for this July event in case Dave does pursue it. -----Original Message-----
From: owner-gsas-board@thekrib.com [mailto:owner-gsas-board@thekrib.com]On Behalf Of Sanford, Dave LHS-STAFF Sent: Tuesday, March 18, 2003 10:34 AM To: 'gsas-board@thekrib.com' Subject: RE: HELP NEEDED : Fish speaker needed. Let's discuss at the board mtg. I might be interested depending on what is expected. I'll shoot her an email. Dave
-----Original Message----- From: Debra Zachau [mailto:zachau@webtv.net] Sent: Monday, March 17, 2003 7:50 PM To: Hess, Clay A Subject: Fish speaker needed. Dear Clay, The Town and Country Pet Expo is looking for a fish
speaker. The event is at the Monroe Fair Grounds on the 12th and 13th of
July. Please contact Ruth Avila. 425-334-0227 or e-mail her at
deavila@gte.net ... She is in charge
of the speakers.
The president, Bob Hunter is in charge of
booths. He is at 425-775-2707. His e mail is... r.hunter21@verizon.net I think it
would be great exposure for your group, along with a wonderful educational
event.
Thank you
Deb Zachau The box of Tank Ornaments that Rick ended up with after the January meeting was donated by Kevin (Fish Gallery and Pets). The board has decided to use them as awards for future Kids? Coloring Contest winners. Discussion on a future Philanthropy Project Clay will be putting together a written Philanthropy Proposal form which he, then, will use to present his idea for our next project. After discussing options the Mukilteo Elementary School, Clay?s proposal will involve purchasing Aquarium-related books for their library. Although not the ?traditional? setting up of an aquarium, this will enforce the idea of thinking outside-the-box and encourage creative thinking when Clay promotes the overall Philanthropy idea to the membership. As for the form, Clay presented his rough ideas to the board and received several suggestions and much enthusiastic support. Once Clay has developed the text of the form, Rick will add some color, the logo, etc. to produce the final version. One important aspect of the form will be the area for GSAS Board Endorsement. Each proposal submitted by the membership will have to be endorsed by the board before it advances to the next stage (consideration for production). At a future general meeting, Clay will also promote the idea of doing a new philanthropy project and invite other members of the club to submit their suggestions using the new form. The Board would then review all project
submissions, vote individually to grant or deny endorsement, and then select one
for completion. All proposals that receive GSAS Board endorsement will be
retained for future consideration. At this point, we anticipate being able
to do a philanthropy project every-other year.
Paul and Cheryl Winchester have volunteered to host the August GSAS Picnic at their home. Cheryl will take on the responsibilities of Picnic Chairperson. Rick will send out a letter (similar to last time) promoting the General Auction. Bob received approval from the Board to purchase a brass plate (approx. 2? by 4?), engraved with some message acknowledging GSAS as the source of the previous philanthropy project (a full tank setup at Providence Mount St. Vincent nursing home). This plate will be ?stuck? to the glass of the tank. Announcements for the next General Meeting Promote the Spring Article Contest
Promote the May Speaker ? Ad Koning Promote the June Speaker ? Paul Loiselle Ask how many Auction attendees are here because of the newspaper ad(s) General Club Promotion ? meeting times, etc. Low-Priority and On-going Issues (The following issues which may or may not have
been addressed above will continue to be listed here until they are completely
resolved.)
Official Bylaws - Rick 1. Dave has obtained a copy of GPAS bylaws and
passed them on to Rick
2. Erik has obtained a copy of AKA bylaws and passed them on to Rick 3. Erik found a copy of the GSAS bylaws, scanned them, and gave them to Rick 4. Rick has no progress to report Promotional Materials for GSAS ? Rick Poster Boards (for Fish Stores) and GSAS fliers
are still outstanding.
Business cards ? on hold GSAS Fliers Standard GSAS Thank You card Redesigned Membership Cards ? will be needed sooner rather than later. The Board voted unanimously to produce membership cards that do NOT require the president?s signature. Rick will make this a higher priority. Historian Project(s) ? Rick [New] A. History of Philanthropy Projects 1) Probe the minds of Clay, Dave, Bob, and
Erik
2) Look for old article (on the 30-years CD), written by Laurie Hess, about the ?Providence Tank? Committee Chair ? ?Job Descriptions? ? Rick has no progress to report. Kathy will provide a Task List (Job Description) based on her experience as Speaker Wrangler. This list will be of immediate help to Paul (as the new Program Coordinator which entails the responsibilities of Speaker Wrangler when there is not another person separately fulfilling that role), Clay (as President), and Rick (as part of the project to document the responsibilities of all Committee Chairs.) Library issues discussed by the Board. Spring Article Contest
Theme: ?Most Impressive Tank? or ?My
Favorite Fish?
Deadline for submission: April 30, 2003 Erik will promote the contest via GSAS-Announce. Clay will promote the contest at the upcoming meetings. We are unsure if Erika has followed up with Aquatic Eco-Systems regarding their advertising inquiry. Rick will email Erika to see what was done. - Outstanding Meeting Activities for younger kids ? Dave, Bob,
and Rick
1. Dave - coloring book update ? gave a folder full
of artwork to Rick at the last meeting.
2. Rick - pages for the coloring book that promote GSAS 3. Rick ? Aquarium-related word searches, puzzles, mazes Bob rough draft of his philanthropy article emailed to Erika Membership Letters - Bob New Member Letter ? example final version for records Renewal Letter ? sample for the Board to review Next Board Meeting Location Possibly at another member?s home TBD (or at
Clay?s), Thursday, April 17th, 2003, starting promptly at 7:30pm (depending on
final location).
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