1) Introduction Letters - Diane Elliot (Clay
will inquire on status)
2) Thank You Letters - Rick
B. Stores (Local Sponsors)
1) Liems - Bob
2) King's Discus -
Bob
3) Puget Sound Fisheries - ______ ???? ____
4) Fish Gallery and Pets
- Clay
5) Midway Tropical Fish - __ ???? ________
6) Snubber's Fish
and Friends - Rick
7) African Northwest - ????
(Sam Bevin )
8) Super Pet in Renton - Paul
Winchester
9) The Fish Store in Seattle - ???? (Erik )
10) Conway Tropical Fish -
Clay
11) Denny's Pet World - __ ???? _________
12) Blue Sierra -
___ ???? ________
13) Angels Northwest
- ____ ???? ________
Clay
will email the Board to solicit help in contacting some of the stores
above. Also, we know that there is one of our "Sponsors" that is very
"particular" about how and when they donate items, but no one present at
this meeting knew which one that is. It would be good to establish
which sponsor this is referring to and to make a decision about contacting
that one accordingly.
II. Auction Room Logistics
A. Time Schedule
1) 5:30pm Doors open for Setup
2) 6:00pm Public may bring items to be
auctioned
3) 6:30pm Doors open to the Public for Auction
Pre-View
4) 7:00pm Meeting Starts with Announcements and
Auction to follow
This schedule needs to be included on
the website, in the email reminder, in the newsletter, and in a special
promotional letter (mentioned later) ????
(Erik)
B. Coordination with Seattle Aquarium
Staff
(Bob)
1) 12 Tables
2) 75 Chairs
3) Access to
Elevator
4) Hand-Truck or Dolly
III. Supplies
Needed
A. Auction Supply Box - Rick
1) Dots and Sharpie Markers
2) Pens
3)
Note Pad to record bids
4) Masking Tape
B. Bidding Numbers - ???? (Erik )
C. Split Sheets - ????
(Erik )
D. Plastic Bags -
Everyone
IV. Computing Supplies
A. Laptops - Clay, ???? (Erik ) , Paul Winchester
B. Bar code
Readers - ????
(Erik )
C. Printer - ???? (Erik )
D. Server and Access Point
- ???? (Erik )
E. Wireless Network Cards
- ????
(Erik )
F. Training - ???? (Erik )
V. New Member Handouts - Bob
A. Membership Forms
B. Old Newsletters
C.
New Member Packets
VI. Advertising
A. Seattle Times - The Sunday before the
Auction (April 6th) - Bob
B. Tacoma News Tribune - (If not more than $30)
- Bob
C. Little Nickel - Bob
D. Website - ????
(Erik )
E. Internet News Groups - Paul
Winchester
General Auction Checklist
I. Manufacturers' handouts need to be laid out
on a table
II. Sign in and bidding number handout
III. Input Split Items
????
IV. Hospitality Table - Rick will touch base
with June to brings LOTS w/ extra ice and drinks
V. Lay out supplies on tables -
Clay
VI. Arrange cash-out and book keeping tables -
Bob
VII. Arrange computers and printer
- ????
(Erik )
VIII. Arrange backroom for sold items
- ????
(Steev ) ,
Rick, and Bob
IX. Order and deliver pizza - ???? (Kathy )? (or Bob if Kathy is not able to
attend)
X. Check-In - Verify items have bidder
Stickers
XI. Book Keepers - Record Sold
Items
A. Susan Rose
B. Ed and Sue
Messerly
XII. Auctioneers - Auction Items and Coordinate
with bookkeepers and runners
A. Clay
B. ???? (Dave )
C. ???? (Erik )
D. Gilead
XIII. Runners - Take sold items to the back
room and organize them b bidder
A. Gilead
B. ????
(Steev )
C. Rick
XIV. Check-out - Print receipts, Verify
receipts/Collect Cash
A. Paul Winchester
B. ???? (Sam
Bevin )
C. ???? (Kathy Olson )
D. ???? (Don Rudee )
XV. Item Distribution
A. Bob
B. ???? (Steev )
C. Rick
XXII. Clean-Up Volunteers - Stack chairs,
Garbage, Reposition Tables - Clay
I
need to hear back from those of you wishing to volunteer as well as those
that cannot volunteer as soon as possible so we can fill in any blank spots
in our list.
Thanx for the help,
Clay