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April GSAS Board Meeting Minutes - Preliminary for Review
Hi All,
Finally! Here are the minutes from last meeting. I'm slowly getting my
computer back on its feet. I had to keep reminding myself as I wrote
them that they were for LAST Month. So, please bear that in mind as you
read; a lot of the news is "old news" by now.
Also, I'm still having some format-conversion issues. This email version may
not be "pretty" but it's readable - the original is in a WORD document. I'll
try to get this worked out.
Thanks,
Rick
Board Members
Present
Bob Holmes
Erik Olson
Rick Rose
Dave Sanford (Chair)
Absent
Erika Barcott (*)
Clay Hess (1)
(*) In Absentia
Membership Observers
June Olberding
Executive Committee Reports
* The Minutes of the previous Board meeting (March 20th, 2003) were
accepted and approved.
* The Treasurer's Report:
1) Current Balance: $4552.35
2) No Outstanding Bills
Meeting & Program Schedule
Month Topic / Activity
Fish-o-the-Month
SEP 10th Introduce yourself and your fish, solicit ideas
Bob and Dave
OCT 8th Takashi Amano Video - Plant Tank Setup (Paul)
Clay, Bob, Rick & Dave
NOV 12th Tank Lighting Workshop (Clay, Rick)
June, AH Supply
DEC 10th Christmas Party
(None)
JAN 14th Seattle Aquarium Behind-the-Scenes Tour (Rick)
(None)
FEB 11th Plant Auction (Erik)
(None)
MAR 11th Live Food Workshop (Dave, Bob)
(Steev Ward, Dave)
APR 8th General Auction
(None)
MAY 6th Ad Koning - Lake Tanganyikans (Kathy O.)
(Kathy)
JUN 10th Erik Olson "Photographing the Planted Aquarium"
(__________________)
(2003-2004 Club-Year)
SEP 9th TBD
OCT 21st Rusty Wessel (Kathy is still verifying)
Spring 2004 Paul Loiselle - on West African Dwarf Cichlids (Kathy
O.)(________________)
(*) Tentative, Special Dates
Bob will prepare special Kids' Coloring Pages for both the May and June,
2003 meetings.
Special Dates (in Red)
List of possible speakers:
Mike Schadle (typically cancels due to work responsibilities)
Pam Chin (Friend of the Olsons - they would host)
Next Meeting: May 6, 2003
* The May General Meeting will be a special speaker - Ad Koning.
> -----Original Message-----
> From: Kathy Olson [mailto:kathy@thekrib.com]
> Sent: Sunday, April 13, 2003 4:17 PM
> To: Erik Olson; Hess, Clay A; Sanford, Dave LHS-STAFF; Rick Rose; Bob
> and Judy Holmes
> Cc: Julie Zeppieri
> Subject: AD Koning,
>
>
>
> Hi,
>
> A question for you guys....the Vancouver Canada Aquarium is going to
be
> doing a new Lake Malawi display, they were wondering if we would
consider
> having Ad do the Lake Malawi talk in Seattle (and Tanganyika in
Portland).
> They can drive to Seattle but I think the 6+ Hour drive to Portland is
> tough. I thought I would ask you guys what you thought and then talk
to
> the Portland group.
>
> On Paul Loiselle, he is cancelled for June, so you will to find
another
> speaker.
>
> Rusty Wessel, sounds like he is cancelled for Portland, I am working
on a
> confirmation on this as well.
>
>
> Please let me know ASAP on AD's talk....
>
> Kathy
We're willing to switch the talks if some of the people from the
Vancouver Canada Aquarium will commit to attending. It would be a good
gesture of cooperation. Erik will contact them to see how serious they
were about attending our meeting.
Also, regarding the June meeting where Paul Loiselle was scheduled to
speak, Erik has agreed to give his presentation on "Photographing the
Planted Aquarium."
Old Business
* Newsletter Update
1) May Newsletter Status - Unavailable
2) We have been hoping to publish Bob's Mediterranean Pasta Salad
recipe since December. Now that so much time has passed since the
Christmas pot-luck, when/if it is included in the newsletter, it should
be preceded by an introduction/explanation as to why it's there e.g.
Bob Holmes' colorful Mediterranean Pasta Salad has become a GSAS
Christmas Party tradition over the years and many people have asked for
his recipe - which, Bob is very happy to share with us.
3) Don Bertalotti - re-run ad with number corrected. To clarify
this issue (which was mentioned briefly last month) Don ran an ad in our
newsletter and unfortunately, the wrong phone number was listed. Don
asked if we would correct and re-run the ad, which, we are happy to do.
4) Spring Article Contest (needs to be promoted in the next
newsletter)
* Theme: "Most Impressive Tank" or "My Favorite Fish"
* Deadline for submission: Extended to May 31, 2003
* Erik will promote the contest via GSAS-Announce if someone will
provide the text.
* Clay will announce the extension and promote the contest at the
May meeting.
5) New Members' Names (since the last newsletter) to be published
in the next newsletter
The Greater Seattle Aquarium Society would like to welcome the following
new members!
Joe Muller
Frank Tomko
Brian Rasmussen
Bruce Fischer
Michelle Gregory
David Flemming
Michael and Vicki Janes/Horning
Mike Wong
Bob Hemmingson
Eugene Herrman
Darcey Harding
Shawn Langley
Jeffrey Holman
Ha Hang
Doug Harshfield
6) The Board asked June if she would be willing to begin her new
position as Newsletter Editor one club-month early and she agreed. So,
rather than waiting until the Fall, she will publish her first
newsletter in June. Erik will change the website to list June Olberding
as the new Newsletter/Exchange Editor.
* Clay has asked Diane Elliot how Rich (a lawyer) would advise us
to proceed with regard to Liability Insurance - Waiting for an Answer.
* Recap of April General Membership Meeting - General Auction
* 28 members signed in, plus NUMEROUS visitors
* Bob sent thank you cards to: ANW, The Fish Store, Liems, Kings
Discus, Diane, FG&P and Snubbers. June will include a special Thank
You in the June Newsletter.
* Diane told Clay that she will be sending thank you letters to
the Company Donors.
* Split checks to Darcey Harding and Brian Rasmussen mailed by
Bob.
* Statistics from Erik
In answer to Rick's question "How'd we do?" here are some comparative
statistics:
2003 2002 2001 2000
Lots 336 322 289 310 (411)
Bidders 49 71 54 57
Gross $2148 $2517 $2923 $2485
- Splits $611 $486 $869 $672
Net $1537 $2031 $2054 $1754
Definitely the lowest year in quite a bit, though we pushed an insane
amount of lots through. I liked that there was so much in member
splits. The focus of the auction continues to move from nearly all
store-supplied items the way it was 10 years ago, to an opportunity for
members to sell their stuff. That's pretty cool.
Lots of plants. Consider that as one of 3-4 auctioneers, I spent the
entire night auctioning nothing but plants. That means perhaps 1/3 of
the auction was plants!
One silver lining of the low income is that lots of folks got some great
deals. In past years, one of the reasons for higher prices has been the
presence of bidders who will bid a certain amount on every item... there
were no people like that last night.
My only wish for next year is that we have more folks who can turn into
runners at the end to help people with their items. That was the one
bottleneck. Actually, check-in was also a problem, because initially we
had too many auctioneers and not enough computer folks (there should be
a fourth person running late checkin). On the bright side, there was
good "substitution" with computer people later in the evening (I
personally subbed all three stations at different times!).
- Erik
* Bob - Status of cash box which will be permanently mounted into
our cart that is kept at the Seattle Aquarium - Bob will address this at
the May meeting
* Board Member Attendance Requirements. Rick requested that we
promote an "email forum/editorial" (for lack a better term) which would
allow us to better express our thoughts on this slightly controversial
subject. Two other topics were proposed for this kind of discussion.
Rick will initiate the topics on the GSAS Board List - Outstanding
1. Attendance (and other?) requirements for Board Members
2. How to improve participation from the general membership
3. Suggestions for holding general elections for board members
Discussion on this issue was once again postponed until next month. The
"email forum" has not yet been initiated. Rick will again attempt to
get that going as soon as time permits.
* Fish Speaker Needed - Dave
-----Original Message-----
From: owner-gsas-board@thekrib.com
[mailto:owner-gsas-board@thekrib.com]On Behalf Of Sanford, Dave
LHS-STAFF
Sent: Tuesday, March 18, 2003 10:34 AM
To: 'gsas-board@thekrib.com'
Subject: RE: HELP NEEDED : Fish speaker needed.
Let's discuss at the board mtg. I might be interested depending on what
is
expected. I'll shoot her an email.
Dave
-----Original Message-----
From: Debra Zachau [mailto:zachau@webtv.net]
Sent: Monday, March 17, 2003 7:50 PM
To: Hess, Clay A
Subject: Fish speaker needed.
Dear Clay,
The Town and Country Pet Expo is looking for a fish speaker. The event
is at the Monroe Fair Grounds on the 12th and 13th of July. Please
contact Ruth Avila. 425-334-0227 or e-mail her at deavila@gte.net ...
She is in charge of the speakers.
The president, Bob Hunter is in charge of booths. He is at
425-775-2707. His e mail is... <mailto:r.hunter21@verizon.net>
r.hunter21@verizon.net I think it would be great exposure for your
group, along with a wonderful educational event.
Thank you
Deb Zachau
Dave has sent 3 emails to Bob Hunter without response. He will send one
to the other contacts in this original email to see if they will
respond.
* Discussion on a future Philanthropy Project - postponed until the
May meeting due to Clay's absence.
* Clay will be putting together a written Philanthropy Proposal
form which he, then, will use to present his idea for our next project.
* At a future general meeting, Clay will also promote the idea of
doing a new philanthropy project and invite other members of the club to
submit their suggestions using the new form.
* The Board would then review all project submissions and select
one.
* Summer Picnic at Paul and Cheryl Winchester's home. Cheryl will
take on the responsibilities of Picnic Chairperson. - Major points
discussed.
* The Club will supply cups, plates, napkins, and pop.
* The format will be a barbeque - Rick will email Paul and Cheryl
to see what ideas and preferences they might have regarding the format.
* We will send a post-card or a letter in the Summer as a reminder
for the Picnic.
* Rick will check the archives for other helpful notes about past
picnics.
* Bob - brass plate for nursing home tank. - Outstanding
New Business
* New Members since last meeting.
* Bob Hemmingson
* Eugene Herrman
* Darcey Harding
* Shawn Langley
* Jeffrey Holman
* Ha Hang
* Doug Harshfield
* Erik will send out a post card reminder for the May meeting.
Announcements for the next General Meeting
* Promote the Extended Spring Article Contest
* Paul Loiselle Cancelled for June
* Erik will present "Photographing the Planted Aquarium" in June
* New Newsletter Editor - June Olberding
Low-Priority and On-going Issues
(The following issues which may or may not have been addressed above
will continue to be listed here until they are completely resolved.)
* Official Bylaws - Rick
1. Dave has obtained a copy of GPAS bylaws and passed them on to
Rick
2. Erik has obtained a copy of AKA bylaws and passed them on to
Rick
3. Erik found a copy of the GSAS bylaws, scanned them, and gave
them to Rick
4. Rick has no progress to report
* Promotional Materials for GSAS - Rick
* Poster Boards (for Fish Stores) and GSAS fliers are still
outstanding.
* Business cards - on hold
* GSAS Fliers
* Standard GSAS Thank You card
* Redesigned Membership Cards - will be needed sooner rather than
later. The Board voted unanimously to produce membership cards that do
NOT require the president's signature. Rick will make this a higher
priority.
* Historian Project(s) - Rick
* History of Philanthropy Projects
* Probe the minds of Clay, Dave, Bob, and Erik
* Look for old article (on the 30-years CD), written by Laurie
Hess, about the "Providence Tank"
* Committee Chair - "Job Descriptions" - Rick has no progress to
report.
* Kathy will provide a Task List (Job Description) based on her
experience as Speaker Wrangler. This list will be of immediate help to
Paul (as the new Program Coordinator which entails the responsibilities
of Speaker Wrangler when there is not another person separately
fulfilling that role), Clay (as President), and Rick (as part of the
project to document the responsibilities of all Committee Chairs.)
* Library issues discussed by the Board.
* We are unsure if Erika has followed up with Aquatic Eco-Systems
regarding their advertising inquiry. Rick will email Erika to see what
was done. - Outstanding
* Meeting Activities for younger kids - Dave, Bob, and Rick
1. Dave - coloring book update - gave a folder full of artwork to
Rick at the last meeting.
2. Rick - pages for the coloring book that promote GSAS
3. Rick - Aquarium-related word searches, puzzles, mazes
* Bob rough draft of his philanthropy article emailed to Erika -
Bob will re-submit to June.
* Membership Letters - Bob
* New Member Letter - example final version for records
* Renewal Letter - sample for the Board to review
Next Board Meeting Location
The next meeting will be at June Olberding's home, Thursday, May 22nd,
2003, starting promptly at 7:30pm.
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