My primary proof-reader is out of town, so please do let me know if you find
anything that needs to be corrected.
Thanks,
Rick
Board Members
Present
Clay Hess
Bob Holmes
Rick Rose
Dave Sanford
Absent
Erik Olson
Membership Observers
June Olberding
Executive Committee Reports
* The Minutes of the previous Board meeting (August 21st, 2003) were
accepted and approved.
* The Treasurer's Report:
1) Current Bank Balance: $3768.34
2) Cash Box: 51.00
3) No Outstanding Bills
4) The rent at the Seattle Aquarium is paid through December 2003.
Meeting & Program Schedule
Month Topic / Activity
Fish-o-the-Month
SEP 9th Introduce yourself and your fish, solicit ideas, Nominations
($30 Dave-Dwarf/Pygmy Coreys)
OCT 21st Dave Sanford - Intro/Spawning of Killifish, Elections
(Dave & Bob)
NOV 11th
(__________________)
DEC 9th Christmas Party
(None)
JAN 13th
(__________________)
FEB 10th Plant Auction
(None)
MAR 9th
(__________________)
APR 13th General Auction
(None)
MAY 11th
(__________________)
JUN 8th
(__________________)
(2004-2005 Club-Year)
SEP 14th
OCT 12th
NOV 9th
DEC 14th Christmas Party
JAN 11th
FEB 8th Plant Auction
MAR 8th
APR 12th General Auction
MAY 10th
JUN 14th
Spring 2004 Paul Loiselle - on West African Dwarf Cichlids
(*) Tentative, Special Dates
Special Dates (in Red)
List of possible speakers:
Pam Chin
Steve Lunblad (African Cichlids)
____________ (Livebearers, Rick will contact possible speakers proposed by
Frank Tomko.)
Dave Sanford (Revamped Killifish Presentation)
Meeting Ideas:
o Field trip to African NW (ask Sam)
o Ask GPAS @ Portland Show
o Videos from Erik's library
o National Geographic video - Jewels of Tanganyika
Next Meeting: October 21, 2003
* The September General Meeting will be a presentation by Dave Sanford
- An Introduction to Killifish including Basic Spawning Techniques.
Elections for board members will also be held.
Old Business
* Newsletter Update
1) October Newsletter Status - June Olberding
o Since the date for Oct meeting has been decided, I will send out
newsletter on usual schedule and Headline the change of date from 14th to
21st.
o Bob has promised an article and we have another contest winner
article so content is ok.
o Highlights from the 2003 Pacific NW Regional Aquarium Show and
Auction at Portland.
o Due to stated interest at Sept meeting, I will start a "Trading
Post" section with the Oct issue.
o Clay "A FEW words from the President"
2) Thank You to Aaron Kraemer and Matt Kaufman for their recent
donations to the Library.
3) New Members' Names (since the last newsletter) to be published in
the next newsletter
The Greater Seattle Aquarium Society would like to welcome
the following
new members!
Matt Kaufman
* Bob will send GSAS Thank You cards to Aaron Kraemer and Matt Kaufman
for their recent donations to the GSAS Library.
* General elections for board members - additional issues that need
to be addressed
o Rick is preparing a ballot with each nominee's name listed. The
instructions will say to vote for no more than five. Clay, Dave, Erik,
Steev, and June will independently tally the number of votes that each
nominee receives. When all tallies are completed, they will compare totals
to ensure that all agree. The five nominees with the most votes will be
elected to the Board.
o In the case of a tie, Clay will administer a Run-Off (Second Vote)
using plain paper.
o Establish qualifications for voting...
1) Dues must be current - Bob will accept membership/renewals right up
to the beginning of the voting.
2) It was moved and seconded that we set the minimum age to be able to
vote at 16. The motion passed unanimously.
o Additional discussion took place regarding a minimum age to run for
a board position. Since this will not be an issue until next year, it was
decided that this would best be addressed by the next Board when the bylaws
are re-established.
* Clay has asked Diane Elliot how Rich (a lawyer) would advise us to
proceed with regard to Liability Insurance - Waiting for an Answer.
* Recap of September General Membership Meeting - Introduce yourself
and your fish - Soliciting ideas for future meetings
* 21 members signed in, plus 3 visitors for a total of 24 in
attendance.
* Nominations for Board Members were received; the following
accepted...
o Meredith Crichton
o Bob Holmes
o Woody Loyko
o Rick Rose
o Sandu Simion
o Susan Welenofsky
o Paul Winchester
* Clay will continue with plans to develop a Philanthropy Project
Proposal Form, and he will give a presentation to the club explaining the
process that has been established by the board at a future date. The
Board's original plan was for Clay to explain his actual proposal as part of
this presentation and then submit it to the board at that time. Hopefully,
other members would be inspired to submit proposals of their own. The board
would then have a "pool" of proposals from which to choose. Since this
presentation has been delayed, Clay asked if the Board would accept and
authorize his proposal at this time rather than waiting for the pool. He so
moved, Dave seconded, and the motion passed unanimously. Referring to the
May board meeting minutes, Clay's proposal was to provide one or more Grade
Schools with a set of books of an aquatic life theme. His cost estimate per
school was $175.00. Desiring to coordinate this project with the
"Accelerated Reader Program," Clay enlisted the assistance of several
teachers from the Mukilteo Elementary School to develop a book list. Bob
gave Clay a check for $175.00 to fund the project at Mukilteo Elementary
School. Clay will report back to the future board on the status of this
project.
* Bob - brass plate for nursing home tank. - Completed
* Bylaws - At the August meeting, the Board further discussed the
magnitude of the project to bring the bylaws up to date. It was decided
that we will convene a special meeting this fall (not in combination with a
standard board meeting) to work on this project. Clay suggested that a
special location (someplace not as comfortable as someone's home) might be a
good idea to keep the focus of the meeting intact. Discussion on this topic
was again tabled until the October meeting.
New Business
* New Members since last meeting - Bob
* Matt Kaufman
* 2003-2004 Operating Budget
* Bob developed a spreadsheet showing actual expenses and income for
the 2002-2003 club-year. The bottom line of which showed gross income (from
all sources) of $4605.00 and expenses of $4662.00.
* Clay remembers the discussion and vote (to which Rick referred at
last month's meeting) from the May 2002 board meeting where the then-current
board agreed to limit each subsequent year's operating budget to the income
that was produced from the preceding plant- and general auctions.
Unfortunately, there is no written record of that meeting. Clay explained
his intention for the policy which was a little different from what Rick (a
membership observer at that time) had understood. After much discussion,
the board unanimously voted to adopt the following budget policy.
The budget for each new club-year will be based on the
previous year's actual income and expense figures. On a "real-time" basis
throughout the year, when the over/under budget figures show a projected
budget deficit, the board will adjust the budgeted spending for the
remainder of the club-year so as not to deplete the savings account. The
first expenses to trim will be from the Philanthropy area.
* (Email from Erik)
-----Original Message-----
From: owner-gsas-board@thekrib.com
[mailto:owner-gsas-board@thekrib.com] On Behalf Of Erik Olson
Sent: Wednesday, August 27, 2003 11:26 PM
To: gsas-board@thekrib.com
Subject: RE: September Meeting Conflict
Hi Rick,
...I figure a solid 10 years service to the club is pretty good, and
I'll try to keep coming to general meetings and helping out when I can.
Depending on what you guys want, I can keep maintaining the web
pages & mailing lists, or pass them on. Likewise, I can keep the online
database running or do an export for someone else to take it over. Entirely
up to you.
Let me know what you decide.
- Erik
The Board discussed Erik's email and questions above. Erik's
countless efforts and years of service to GSAS are recognized and greatly
appreciated. We also very much appreciate his willingness to continue as
webmaster, administrator of the email lists, and in providing access to the
membership database via an internet connection. At this time, we would
definitely like to take him up on his offer to continue in this capacity.
Thank You Erik!
Announcements for the next General Meeting
* Clay - Solicit a volunteer for open positions (esp. Program
Coordinator)
* Rick - Elections Procedures for the evening
* Clay - Vancouver Aquatic Hobbyist Club is holding its Annual Auction
on Sunday Nov 16
*
Low-Priority and On-going Issues
(The following issues which may or may not have been addressed above will
continue to be listed here until they are completely resolved.)
* Official Bylaws - Rick
1. Dave has obtained a copy of GPAS bylaws and passed them on to Rick
2. Erik has obtained a copy of AKA bylaws and passed them on to Rick
3. Erik found a copy of the GSAS bylaws, scanned them, and gave them to
Rick
4. Rick has produced an editable text file from the scanned images - a
copy given to each board member and one to June Olberding.
* Promotional Materials for GSAS - Rick
* Poster Boards (for Fish Stores) and GSAS fliers are still
outstanding.
* Business cards
* GSAS Fliers
* Standard GSAS Thank You cards
* Historian Project(s) - Rick
* History of Philanthropy Projects
* Probe the minds of Clay, Dave, Bob, and Erik
* Look for old article (on the 30-years CD), written by Laurie Hess,
about the "Providence Tank"
* Committee Chair - "Job Descriptions" - Rick has no progress to
report.
* Meeting Activities for younger kids - Dave, Bob, and Rick
1. Dave - coloring book update - gave a folder full of artwork to Rick.
2. Rick - pages for the coloring book that promote GSAS
3. Rick - Aquarium-related word searches, puzzles, mazes
* Membership Letters - Bob
* New Member Letter - example final version for records
* Renewal Letter - sample for the Board to review
Next Board Meeting Location
The location of the next meeting will be determined after the makeup of the
new board is established by election at the October General Meeting. The
date will be Thursday, October 23, 2003, starting promptly at 7:30pm.
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