[GSAS-board] GSAS September 2004 Board Meeting Minutes - Preliminary Copy for Review

["Rick Rose" <rick-rose@comcast.net>]

Greater         

  Seattle

    Aquarium

      Society                Board Meeting Minutes:  Sept 23, 2004

               (at the home of Sandu Simion)

 

 

Board Members        Present                                                                       Absent

 

                                                Bob Holmes                                                     Paul Winchester

                                                Rick Rose                                                       

                                                Sandu Simion                                                  

                                                Susan Welenofsky

                                               

 

Membership Observers

 

·        (None)

 

·         

 

 

Preliminary Business

 

·        (None)

 

 

Executive Committee Reports

 

Ø      The Minutes of the previous two Board meetings (May 20, 2004 & August 19^th 2004) were approved.

 

Ø      The Treasurer’s Report

 

1)      Current Primary Account Balance:        $1,377.51

2)  Money Market Account                       2,001.46

3)  Cash Box:                                                40.00

                                                                        _________

                             $3,418.97

 

4)      Outstanding Bills – (None)

 

 

 

Meeting & Program Schedule

 

Month             Topic / Activity                                                                       Fish-o-the-Month

 

SEP 14^th           Steev Ward – Fish Pathogens                                                    Small, Community Fish

OCT 12^th          Jim Atchison – Live Foods                                                         $35 Live Food Items

NOV 9^th          

DEC 14^th          Christmas Party

JAN 11^th          

FEB 8^th             Plant Auction   

MAR 8^th          

APR 12^th          General Auction

MAY 10^th         Tim Hovanec                                                                            (____________________)

JUN 14^th          

 

 

(2005-2006 Club-Year)

 

SEP 13^th          

OCT 11^th         

NOV 8^th          

DEC 13^th          Christmas Party

JAN 10^th          

FEB 14^th           Plant Auction   

MAR 14^th        

APR 11^th          General Auction

MAY 9^th          

JUN 13^th          

 

(*)        Tentative, Special Dates

 

Special Dates (in Red)

 

List of possible speakers:

 

ü      Pam Chin

ü      Steve Lunblad (African Cichlids)  FOTM:  Tanganyikan Cichlids

ü      Steev Ward (Freshwater Fish Diseases from a Practical Standpoint) FOTM:  Any nice tetra, barb, catfish, otocinclus

ü      Wayne Liebel – Cichlids, or History of the Aquarium Hobby

ü      Paul Louiselle

ü      Mel O’Meare (sp?) – Large Central American Cichlids (Dave) FOTM:  New World cichlids – NO CONVICTS, Blue Rams would be good.

ü      Lee Findley – Catfish

ü      Yohan Fernando – Wild Bettas – Part II

ü      David Spector – Show Bettas

ü      Tom Waltzek – Fish Disease, Leaf fish, Cichlids

ü      Oliver Lucanus (www.belowwater.com) FOTM: (Variety)

ü      Takashi Amano (will be here in the US in November 2004)

ü      Sandu Simion – Breeding Fish Techniques (Corys, Neons, Angels)

ü      Anthony Calfo – from Pennsylvania – Saltwater/Beginner Reef

ü      Dave Sanford/Kate Breimayer - Advanced Killifish Presentation

ü      Frank Tompko - How to Sell on AquaBid

ü      Betty Goetz – Autoliths (sp?) – after established and comfortable

ü      Rick’s Friend from Fred Hutch Lab

ü      Mike O'Brien – PSAS – Beginning Saltwater Aquaria/Reef FOTM:  (3) $10.00 gift certificates

 

 

Meeting Ideas:

 

• Field trip to African NW (South Park Industrial Area – weekend activity) (Sam is willing to set up – let him know when ready)
• Videos from Erik’s library
• Home Video Night (10 minute presentation by various members)
• Rain Forest Aquarium Presentation by Sandu
• Florida Aqua Farms Presentation

o       Livebearers

• South American cichlids (broad selection. could be subdivided into dwarf,pike etc.)
• Asian fish (loaches, barbs, rasboras etc.)
• Gold Fish
• Anabantoids (again, subdivide into bettas, gouramis etc.)
• Round-Table – Bring something to trade

 

 

Action Items:

 

• Sandu is in contact with Oliver Lucanus for June (depending on Oliver’s recovery.)
• Rick get list to Bob and he will contact possible speakers proposed by Frank Tomko.

o       Bob will contact PSAS (Paul Hamby) to see if they want to share – PaulH@LastingCredit.com

o       Bob will contact Van Couver to see if they want to share.

• Paul/Sandu will contact Steve MacDonald
• Bob will contact Lee Findley
• Sandu will put out a request on the email list for spawning pictures (to be emailed to him off-list.)
• Bob will ask Mike O’Brien if he can speak at the November meeting.
• Bob will contact Tom Waltzek to see if he can give his “Leaf fish” presentation in January.
• Bob:  Anthony Calfo can only be here in May and we don’t have May open.  Bob will ask Mike O’Brien (of PSAS) if we can establish a relationship with their club to let our members in free (by showing membership card.)  If they are reluctant, we could offer to pay $100 to PSAS to help defray the expenses of Anthony Calfo’s trip.
• Rick will solicit volunteers to host Jim Atchison for Tuesday night.
• Rick will promote a pre-meeting get-together at Siam on Lake Union to begin at 5:00pm.
• Bob will take Jim Atchison to several Seattle stores as time allows (Kings Discus, Liems, B&D)

 

Next Meeting:  October 12^th 2004

 

 

 

o       The October General Meeting topic is a Presentation on Live Foods by Jim Atchison.

 

 

Old Business

 

 

Ø      Recap of September General Membership Meeting – Steev Ward – Fish Pathogens

 

1. 24 members and guests signed in
2. Email feedback…

 

Rick, I not only could not have said it better...I couldn't have said it as well! Thanks, Steev for a great presentation on an extremely difficult topic that was actually understandable. Fran

 

--

Growing old is inevitable;

growing up is optional.

 

 

> Agreed! Good job, Steev! I came away with a better perspective on

> what's lurking out there. I look forward to Parts II and II (diagnosis

> and treatment)...nudge nudge!

>

> Suggestion: Include info on dealing with potentially wild-collected

> fish? Suggestions for handling quarantine period...duration,

> treatments, etc. That would help me make better decisions about new

> acquisitions.

>

> Betty Goetz

>

> > I just wanted to say that last night's program was very enjoyable

> > and informative.  Steev included just enough of the scientific

> > "jargon" to leave no doubt in your mind that he really knows what

> > he's talking about

> > - and at the same time, brought the difficult subject of "Fish

> > Pathogens" down to the level that the hobbyist can grasp and appreciate.

> >  I'm certainly not ready to go off and start diagnosing all the fish

> > diseases that he explained last night, but I DO have a much better

> > understanding of the various causes, and what kind of diagnosis is

> > POSSIBLE when the right man is controling the microscope.

> >

> > Thanks Steev - GREAT Job!

> >

> > Rick

 

I want to second what Rick says about Steev's knowledge and last nights presentation.

 

It left me with the desire to learn more and how much there is to diagnosing diseases.

 

Paul

 

Yes, I totally agree. In fact, I personally thanked Steev last night for the wonderful presentation, and I suggested him that he should take one disease presentation at a time, and right a small article/month in our news letter. This way, all of the members -even the ones who couldn't show up- will benefit from his vast experience in fish health.

 

Sandu

 

Yes, Steev, you did a great job! I went home and did a salt bath before putting the new fish in the tank.

 

Susan

 

Big thank you to Steev and Paul for putting together a first-rate program! Hope there will be more like it in the future.  I think the "Ice breaker" mini swap meet went well also.

 

Bob

 

 

Ø      Bob will post question on Board email list – What about moving the General Auction to May next year? – General consensus among the board members and several previous board members that have offered their opinions is that there are more reasons not to change the date of the General Auction than there are reasons to change it.  In addition, we already have the May 2005 meeting booked.  The board voted to reject this request.

 

 

Ø      June Olberding (from the membership) requested that the kid’s coloring contest winning entries be displayed on the table near the entrance.  Rick will do this.  (Outstanding)

 

 

Ø      Susan has decided against chairing the BAP Committee. 

 

 

Ø      Library Handout – Bob will contact Woody to go through the cabinet and update the inventory - producing a handout based on the new book list.

 

 

Ø      Fire Safe – The Board unanimously voted to direct Rick to purchase a fire safe in which to store the club’s official documents:  Insurance policy, Incorporation, Contract with SPU, etc.- (Outstanding)

 

 

Ø      GPAS Convention

 

-----Original Message-----

From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com]

On Behalf Of Bob and Judy Holmes

Sent: Wednesday, September 08, 2004 9:15 AM

To: gsas-board@thekrib.com

Subject: [GSAS-board] GPAS

 

According to Erik's email the sponsorship is covered for this year. Maybe

next year we can sponsor two classes.

 

Bob

 

 

 

Ø      On-line Banking procedures for all board members yet to be established. - Outstanding

 

 

Ø       We need to notify Vancouver and Portland of our new location – Bob will email the presidents of these two organizations and ask them to announce our new location to their membership.

 

 

Ø      Rick will begin sending an email reminder when membership is expiring. (Process Outstanding)

 

 

Ø      Bob will add large letters GSAS to our A-Frame signs – Done.

 

 

Ø      Susan will ask Kate B. about our using her fish painting to create T-Shirts for sale to club members.

 

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Susan Welenofsky
Sent: Tuesday, August 24, 2004 3:34 PM
To: GSAS Board
Subject: [GSAS-board] Fw: Fish Painting

 

Kate said it would be fine for us to use her picture. Can we give her some kind of compensation for its use? It's a beautiful rendering.

 

Susan

 

Rick will email Shawn (of GPAS) to get info on how they produce t-shirts with art.

 

 

Ø      Sandu suggested the idea of establishing a “Sister Club” in some foreign country.  Bob is already in contact with Daryl Hutchins from Brisbane Australia.  An English-speaking country would be much preferred.  Bob will email to exchange newsletters first; then, if that works, he will propose the idea of a “Sister Club.”  Rick will send copies of the pamphlets to Bob.

 

 

Ø      Sandu was recently exposed to a situation where an incorporated group lost their incorporation status because they did not fulfill certain “common” requirements such as…

 

o       Following through with additional paperwork prescribed by the State – on HOLD

o       Including “, Inc.” on their letterhead, business cards, checks, etc.

 

Bob will talk to his neighbor who is an attorney and also to Rich Elliot.

 

 

Ø      Babblefish.com? – No one present at the board meeting could remember why this item was in last month’s minutes.  Paul may know.

 

 

 

New Business

 

 

Ø      Newsletter Update

 

1. Dues Increase
2. Aqua-Tips
3. Rick will get masthead information to Victorea.

 

 

Ø      New Members since last meeting – Susan

 

•  Doug Harshfield (checking website?)
•  Bill Struyué
•  Tom Groesbeck
•  Betty Goetz

 

 

Ø       Tropical Fish Hobbyist Magazine Society Contest

 

-----Original Message-----
From: owner-gsas-board@thekrib.com [mailto:owner-gsas-board@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Friday, July 23, 2004 2:55 PM
To: gsas-board@thekrib.com
Subject: Fwd: Tropical Fish Hobbyist Magazine Society Contest

 

 Something to chew on.Might be worthwhile. Good magazine.

X-Original-To: jbholmes@nwlink.com
Delivered-To: jbholmes.nwlink.com@mx6.pacifier.net
Subject: Tropical Fish Hobbyist Magazine Society Contest
Date: Thu, 22 Jul 2004 11:51:12 -0400
X-MS-Has-Attach: yes
X-MS-TNEF-Correlator:
Thread-Topic: Tropical Fish Hobbyist Magazine Society Contest
Thread-Index: AcRwA7bRqVNgss4HRPC1luz1BcMYYQ==
From: "Courtney Baran" <cbaran@tfh.com>
To: <jbholmes@nwlink.com>

Dear Valued Organization:

My name is Courtney Baran and I m the Advertising Coordinator for Tropical Fish Hobbyist Magazine.  I d like to tell you about our bigger and better Magazine Subscription Commission Program where you can earn money for your club while competing for a very special prize!

This program works as follows:

       For every subscription to Tropical Fish Hobbyist sold, your organization earns 25% commission!  In addition to earning this money, we re running a special contest.  The organization who sells the most subscriptions between August 1^st and December 31^st will win a great prize:  3 premium titles from T.F.H. Publications, Inc.

       We would like to have all of your members participate in this contest!  Not only will they receive Tropical Fish Hobbyist, the leading aquarium magazine for over half a century, but they will help their organization earn money!  The contest kit provided to you at your request includes letters and subscription cards to be sent out to each member.  Not only are we providing you this kit but for each contest letter sent out, we will also pay for your postage!  Send us your receipts and you will be reimbursed!

       The prize will be mailed to the winning society in January 2005.  The winning society will be announced in Tropical Fish Hobbyist Magazine.  What great publicity for your club.
Our relationship with your organization is considered invaluable.  We d like to help you in any way we can!  Please respond via email/phone to request your contest kit.  Please include the number of members in your society so we can send you the right number of letter/subscription cards

If you have any questions, please don t hesitate to contact me!

Sincerely,

Courtney Baran
Advertising Coordinator
Tropical Fish Hobbyist Magazine
The Leading Aquarium Magazine for over Half a Century
One TFH Plaza
Third and Union Avenues
Neptune City, NJ 07753
800-631-2188 ext. 152     cbaran@tfh.com

 

Rick will pursue this.

 

 

Ø       Kids’ Activities Committee Chair – Given our smaller meeting facilities and the fact that Tori rarely attends our meetings, the board voted unanimously to dissolve the new Kids’ Activities committee chair.  Rick will ask Erik to remove the position from the website.

 

 

 

Ø       Susan proposed that we look into producing “Club Buttons” for events or as a possible fund raiser.  She brought an advertisement from a company called “Badge-A-Minit.”  Rick will request their catalog.  If we decide to pursue this idea, we might save money by simply purchasing the supplies from this company and using the machine that Rick’s church already owns to produce our buttons.

 

 

Announcements for the next General Meeting

 

·        Bob - November Meeting Topic

·        Victorea – Articles for newsletter

·         BAP/HAP

·         

·         

 

 

 

Low-Priority and On-going Issues

 

(The following issues which may or may not have been addressed above will continue to be listed here until they are completely resolved.)

 

 

Ø      Official Bylaws - Rick

 

1.      Dave has obtained a copy of GPAS bylaws and passed them on to Rick

2.      Erik has obtained a copy of AKA bylaws and passed them on to Rick

3.      Erik found a copy of the GSAS bylaws, scanned them, and gave them to Rick

4.      Rick has produced an editable text file from the scanned images – a copy given to each board member and one to June Olberding.

 

 

Ø      Promotional Materials for GSAS – Rick

 

·        Poster Boards (for Fish Stores) and GSAS fliers are still outstanding. 

·        Business cards will be produced for all board members plus the Newsletter Editor.  All new board members and June agreed to have their phone numbers and email addresses included on their card.  Paul would like his cell phone number (206-383-2910) used rather than his home phone. – Rick to have sample at next (September board meeting) - OUTSTANDING

·        GSAS Fliers

·        Standard GSAS Thank You cards - Done

·        T-Shirts and Caps with GSAS logo

·        A-Frame Sign(s) – check using “shower board.”

·        Mugs, Pens, Window Decals

 

 

Ø      Historian Project(s) – Rick

 

·        History of Philanthropy Projects

 

q       Probe the minds of Clay, Dave, Bob, and Erik

q       Look for old article (on the 30-years CD), written by Laurie Hess, about the “Providence Tank”

 

Ø      Committee Chair – “Job Descriptions” – Rick has no progress to report.

 

Ø      Discussion on a future Philanthropy Project - Clay

 

Ø      Clay has asked Diane Elliot how Rich (a lawyer) would advise us to proceed with regard to Liability Insurance – Waiting for an Answer.

 

Ø      Meeting Activities for younger kids – Dave, Bob, and Rick

 

1.      Dave - coloring book update – gave a folder full of artwork to Rick.

2.      Rick - pages for the coloring book that promote GSAS

3.      Rick – Aquarium-related word searches, puzzles, mazes

 

Ø      Sandu - a presentation to introduce his idea for an “Aquascaping Award Program.”  Brief discussion highlights from last month’s meeting are as follows: - Moved to “Low Priority” items at Sandu’s request.  Sandu will prepare a short “blurb” for the January Newsletter.

 

o       Submissions/entries would be pictures

 

o       Entrants should have the option of being/providing their-own photographer or requesting that a “club photographer” (one person, to be determined) take the pictures.  This would alleviate the potential problem of “blaming” a non-winning entry on “which photographer was assigned to take their picture.”

 

o       The contest could accept entries during the entire club-year, culminating in a slide presentation at the June meeting, at which time the membership would judge the entries and vote for the winner(s).

 

o       Sandu will asked if there is enough interest in this idea at the last general meeting.

 

Ø      The “show of hands” of those interested in receiving an electronic version of the newsletter was positive at the December 2003 meeting.  June will continue to investigate on a low priority basis.

 

Next Board Meeting Location

 

The location of the next meeting will be at Paul Winchester’s home.  The date will be Thursday, October 21st, 2004, starting promptly at 7:00 pm.

 

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