Greater

Seattle

Aquarium

Society Board Meeting Minutes: February 15, 2005

(at the home of Bob Holmes)

Board Members Present Absent

Bob Holmes Sandu Simion

Rick Rose

Susan Welenofsky

Paul Winchester

Membership Observers

· Steev Ward

Preliminary Business

· (None)

Executive Committee Reports

Ø The Minutes of the previous Board Meeting (January 20, 2005) were Approved.

Ø The Treasurer’s Report

1) Current Primary Account Balance: $ 969.63

2) Money Market Account 2,005.50

3) Cash Box: 0.00

______________

$2,975.13

4) Outstanding Bills - Reimbursement to Trish Pierce for food - $45.00, ANW – 472.85 for plants.

* - Bob sent a request for postage reimbursement to Tropical Fish Hobbyist for 90 stamps used to send the December mailing which included the magazine promotion. A copy of his letter was given to the secretary. Reimbursement has not yet been received. (Status – “In the mail.”)

Meeting & Program Schedule

Month Topic / Activity Fish-o-the-Month

SEP 14^th Steev Ward – Fish Pathogens Small, Community Fish

OCT 12^th Jim Atchison – Live Foods $35 Live Food Items

NOV 9^th Michael Goumas – Breeding, Selling & Trading Fish to Local Stores Rummy nose Tetras

DEC 14^th Christmas Party (None)

JAN 11^th Tom Waltzek – Leafish Small Tetras, Neons, & Glowlights

FEB 8^th Plant Auction (None)

MAR 8^th Mike O’Brien (3) $10.00 gift certificates

APR 12^th General Auction (None)

MAY 10^th Tim Hovanec – Water Chemistry & Filtration (______________________)

JUN 14^th (Oliver L.?) (______________________)

(2005-2006 Club-Year)

SEP 13^th

OCT 11^th ) _ John Lyons? – Livebearers Livebearers

NOV 8^th )

DEC 13^th Christmas Party

JAN 10^th

FEB 14^th Plant Auction

MAR 14^th

APR 11^th General Auction

MAY 9^th

JUN 13^th

(*) Tentative, Special Dates

Special Dates (in Red)

List of possible speakers:

ü Pam Chin

ü Steve Lunblad (African Cichlids) FOTM: Tanganyikan Cichlids

ü Steev Ward (Freshwater Fish Diseases from a Practical Standpoint) FOTM: Any nice tetra, barb, catfish, otocinclus

ü Wayne Liebel – Cichlids, or History of the Aquarium Hobby

ü Paul Louiselle

ü Mel O’Meare (sp?) – Large Central American Cichlids (Dave) FOTM: New World cichlids – NO CONVICTS, Blue Rams would be good.

ü Lee Findley – Catfish

ü Yohan Fernando – Wild Bettas – Part II

ü David Spector – Show Bettas

ü Tom Waltzek – Fish Disease, Leaf fish, Cichlids

ü Oliver Lucanus (www.belowwater.com) FOTM: (Variety)

ü Takashi Amano (will be here in the US in November 2004)

ü Sandu Simion – Breeding Fish Techniques (Corys, Neons, Angels)

ü Anthony Calfo – from Pennsylvania – Saltwater/Beginner Reef

ü Dave Sanford/Kate Breimayer - Advanced Killifish Presentation

ü Frank Tompko - How to Sell on AquaBid

ü Betty Goetz – Autoliths (sp?) – after established and comfortable

ü Rick’s Friend from Fred Hutch Lab

ü Mike O'Brien – PSAS – Beginning Saltwater Aquaria/Reef FOTM: (3) $10.00 gift certificates

ü Chuck Rambo – Dwarf Cichlids (referred by Tom Waltzek)

Meeting Ideas:

Field trip to African NW (South Park Industrial Area – weekend activity) (Sam is willing to set up – let him know when ready)
Videos from Erik’s library
Home Video Night (10 minute presentation by various members)
Rain Forest Aquarium Presentation by Sandu
Florida Aqua Farms Presentation

o Livebearers

South American cichlids (broad selection. could be subdivided into dwarf,pike etc.)
Asian fish (loaches, barbs, rasboras etc.)
Gold Fish
Anabantoids (again, subdivide into bettas, gouramis etc.)
Round-Table – Bring something to trade

Action Items:

Sandu is in contact with Oliver Lucanus and has offered June 2005.
Sandu will put out a request on the email list for spawning pictures (to be emailed to him off-list.)
Sandu: Anthony Calfo can only be here in May and we don’t have May open. Sandu asked Mike O’Brien (of PSAS) if we can establish a relationship with their club to let our members in free (by showing membership card for this meeting only.) We have offered to pay $100 to Anthony as an honorarium. We need to promote this in March and April.
Bob contacted these men about speaking at a future meeting (without specific dates, for now.) – John Lyons is a possibility for the Fall of 2005, Steve K will not be able to do it.
Bob will purchase two $10 gift certificates (one from King’s Discus and one from The Fish Store to be used for Fish-o-the-Month at the March meeting.
Susan will purchase one $10 gift certificate from Conway Tropical Fish to be used for Fish-o-the-Month at the March meeting.
Bob will email Mike O’Brien and “nudge” him to put some slides together for the meeting.
Bob will check with Ann Scranton (our new SPU contact) about additional bathrooms that might be made available for our use.

Next Meeting: March 8^th, 2005

o The March General Meeting – Mike O’Brien speaking on Beginning Saltwater.

o Email correspondence…

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Saturday, January 22, 2005 10:17 AM
To: gsas-board@thekrib.com; Nich4580@bellsouth.net
Subject: [GSAS-board] Fwd: Re: PSAS/GSAS

Mike O'Brien all set for March!

>Date: Sat, 22 Jan 2005 10:13:27 -0800

>To: Mike O'Brien <obpd2000@yahoo.com>

>From: Bob and Judy Holmes <jbholmes@nwlink.com>

>Subject: Re: PSAS/GSAS

>Good Morning Mike. Delighted to hear that you will be our guest in March!

>And yes, we'll keep it straightforward and uncomplicated - short intro,

>then Q&A session. We'll leave it up to you if you want to bring along any

>show-and-tell items - pictures you might have, stuff like that. We can

>work out any minor details when we get a little closer to the meeting day.

>Thanks again!

>Bob

>At 12:55 PM 1/21/2005 -0800, you wrote:

>>Sure Bob, that sounds good. My biggest problem has

>>been trying t put the presentation together, I am a

>>little handy capped with the software but work has

>>been real busy. But for the way you discribed it, no

>>problem

>>Mike

>>--- Bob and Judy Holmes <jbholmes@nwlink.com> wrote:

>> > Hello Mike

>> > I'd like to invite you to come to our March meeting

>> > (Tuesday, March 8) to

>> > do a short introduction to yourself, PSAS and Reef

>> > frontiers - just tell us

>> > what you're about - and then participate in a

>> > general saltwater and

>> > beginning reefkeeping question and answer session

>> > with our members. Would

>> > you be up for doing this? I really think it would

>> > benefit both our clubs to

>> > get acquainted with each other.

>> > Thanks for your consideration.

>> > Bob

Old Business

Ø Recap of February General Membership Meeting – Annual Plant Auction

Erik’s Plant Auctopsy email strand…

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Hess, Clay A
Sent: Thursday, February 10, 2005 7:15 AM
To: gsas-board@thekrib.com
Subject: RE: [GSAS-board] plant auctopsy 2005

Good Morning,

I would like to echo Erik and Bob's comments on the auction. I was shocked when I looked at my watch at the end of the auction and it was around 9:30pm.....everything flowed very smoothly. I would like to thank Dave for hanging in there and continuing to auction even when he was not feeling very well.

I did like the fact that we could drop the items off to the people right there next to where we were auctioning, that made it feel like the auctioning was less hectic than prior years. It was nice that the audience had good chairs to sit in too, made it a warmer, more comfortable atmosphere to work in.

The one two things I had suggested to Bob were the idea of keeping the sold goods in the back classroom for the main auction, less chance of losing items out the door I think. And the other item was putting more display tables in the alcove where the food was this time. We will definitely need more display area for the main auction than we had for the plant auction.

The only complaint I had was that there is only one bathroom for the crowd. Is there another bathroom in a nearby building that folks can be directed to? Or one downstairs perhaps?

Excellent job everyone!!! Another fantastic auction!

Clay

-----Original Message-----

From: Bob and Judy Holmes [mailto:jbholmes@nwlink.com]

Sent: Wednesday, February 09, 2005 1:51 PM

To: Greater Seattle Aquarium Society board members

Subject: Re: [GSAS-board] plant auctopsy 2005

Thanks Erik!

Yes, it was the smoothest auction I can remember.

For the general auction in April, which tends to be a little more chaotic, maybe we should get an earlier start for both setup and auction start - say 5:00 & 7:00? Or, if we can limit the number of lots to around 250, we could just start setting up a little earlier.

I was delighted that the facility worked out so well for the auction. We'll probably have to make slightly different arrangements for April, like extending the staging area into the classroom and displaying the merchandise differently. Clay had some good ideas there.

Susan, Here's what we owe ANW:

Plants (invoice # 0201986-IN, order # 0165396) $326.40

Bogwood (invoice 0201985-IN, order # 0165356) 146.45

________

Total 472.85

Here's their address: African Northwest, Inc.

470 S. Kenyon St.

Seattle, WA. 98126

attn: Allen

Bob

At 09:51 AM 2/9/2005 -0800, you wrote:

OK, here's the annual "morning after" report. First, the numbers:

2005 2004 2003 2002 2001 2000

bidders 39 43 30 34 39 38

lots 242 322 264 259 231 260

gross $ 1299 1636 1327 1180 1624 1479

splits $ 194 453 265 150 403 413

This is right in line with previous years... not nearly as crazy as last year in terms of numbers of items sold, which I consider a good thing see below).

Actually, I think the net to the club will turn out to be about the same. Items went for less money last year (probably more duplicates, and people flagging out by the end).

The computer says that Steev is owed $19.20 for his split -- not sure if that was given to him already.

So what worked? As far as I'm concerned, EVERYTHING worked. This was the smoothest auction I've experienced. Having four auctioneers was a treat. Having four working conputers (Thanks Paul!) was excellent. Paul also helped me set up the computers, so we were able to check in sellers very smoothly. Once the auction started, everyone running the machines found their footing. Items were moved swiftly, far fewer stalls than most auctions. But more importantly, it was FUN, something missing from a lot of the auctions when we're so worried about getting everything out by 10.

I didn't hear of any major discrepancies in what was bought and what was picked up, except for that one guy who said we undercharged by a buck. The software was unchanged from last year's. Checkout seemed good too.

OK, there were a few things that could be improved. The printer (gak). Didn't get a chance to do the usual level of testing, as I didn't have paper. This will be fixed by April. Actually, it's fixed today. :)

Another mistake *I* made was using the same file for producing the pink and white labels. Normally the pink labels start at 1000, while the white labels start at 2000. Oops. This too will be fixed by April.

Judy was busy making labels for the bag staging area. I will try to remember to make two sets of cards, one for the staging area, next time.

Excellent job everyone!

- Erik

Ø June Olberding (from the membership) requested that the kid’s coloring contest winning entries be displayed on the table near the entrance. Rick will do this. (Outstanding)

Ø Library Handout – Bob will contact Woody to go through the cabinet and update the inventory - producing a handout based on the new book list. (Outstanding) Rick will make a poster promoting the library with Woody’s picture on it. (Outstanding)

Ø Susan will ask Kate B. about our using her fish painting to create T-Shirts for sale to club members.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Susan Welenofsky
Sent: Tuesday, August 24, 2004 3:34 PM
To: GSAS Board
Subject: [GSAS-board] Fw: Fish Painting

Kate said it would be fine for us to use her picture. Can we give her some kind of compensation for its use? It's a beautiful rendering.

Susan

v It was decided that we will give Kate a free shirt to thank her for donating her artwork to the T-Shirt project.

The Board again discussed Susan’s proposal (above.) It was decided that we will have the artwork aon the back of the shirt with the Latin name in small letters (Voted 3-to-1 in favor of adding the Latin Name.) Then, on the front, in the pocket-area, we will have the logo along with the name of the club, in the font Nadianne in the four-line, gradually indented format that has become standard over the past three years – as shown below.

Greater

Seattle

Aquarium

Society

If the cost would go up significantly to have the logo printed in its typical black and (whatever color that is?) then it could be printed in dark blue with white (no color) for the embedded letters GSAS.

It will not have the years, or “Since 1977,” or the website url.

Some shirts will be on white material and some on black with the color of the letters and logo adjusted accordingly.

Sizes will be mostly large and extra-large, with a limited quantity of small, medium, and XXL.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Susan Welenofsky
Sent: Monday, November 08, 2004 4:15 PM
To: gsas-board
Subject: [GSAS-board] FW: t-shirt prices from shirtworks, ellensburg

Okay, I found a much better deal in Ellensburg. Here it is. Kate requested a black shirt, as she would like something that would show stains. The black shirts require an extra color, making it a 5-color process, and the shirt itself is more expensive. So are XXL, XXXL t-shirts.

Susan

-----Original Message-----
From: Kyle Williams [mailto:shirtworksembroidery@elltel.net]
Sent: Monday, November 08, 2004 2:54 PM
To: welenofsky@comcast.net
Subject: t-shirt prices from shirtworks, ellensburg

Susan-

Hello, this is Kyle from Shirtworks in Ellensburg. Karen requested that I e-mail you some prices on t-shirts that you were interested in. Please let me know if this information is what you were looking for and if you have any further questions.

The board voted unanimously to select the thicker material in this option - 75 pcs. Hanes Beefy t-s 6.1 oz. with 2 color front logo and 5 color back logo, sizes small - x-large. (Including a pocket.)

Black = $10.33 - White $8.72

~~75 pcs. 5.6 oz cotton t-shirt, 2 color front logo 5 color back logo, sizes small - x-large.~~

~~Black = $9.47 - White $7.86.~~

Thank you and once again please don't hesitate with any questions you might have.

Kyle Williams

509-925-3469

Shirtworks, inc.

Ellensburg, WA

Rick will email Shawn (of GPAS) to get info on how they produce t-shirts with art – Outstanding.

------------- Forwarded Message: --------------
From: Kate Breimayer <kate@munat.com>
To: Susan Welenofsky <welenofsky@comcast.net>
Subject: Re: T-Shirt
Date: Thu, 16 Dec 2004 19:53:03 +0000

Hi,
You get up early! (:
I think at least letting the club know we are working on this project is
a good idea, getting some input, and seeing if anyone asks about voting
would be a good idea. Like we could announce the project exists on the
email list and let people respond, if anyone offers design service take
them up on it, if noone raises their voice about voting or design offers
then continue forward but not offer to put it to vote outright.
See if Rick will agree to that.

Who designed that old logo? I can do NW native style graphics... maybe I
should just whip one out. Argh, another project.

Kate

! Susan Welenofsky wrote:

>So, deal right now is the GSAS logo with the Nadinne font of "Greater
>Seattle Aquarium" on the front pocket, then your painting of the killifish
>on the back, with the Latin name of the fish underneath.

Susan forwarded the above message from Kate B. to the board email list for further discussion at the December board meeting. After discussing Kate’s ideas, Bob moved to stay with the plan that was originally approved by the board in October and again ratified by the board in November – including that the board is NOT interested in changing the club logo. Sandu seconded this motion and it passed unanimously.

Quantities and sizes were set as follows:

2 – Small

3 – Medium

4 – Large

4 – X-Large

1 – XX-Large

1 – XXX-Large

15 of each color (black and white) for a total of 30 shirts to be done and ready to sell at the February auction. The 15 white shirts will each be sold for $15 and the 15 black shirts will each be sold for $17.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Wednesday, December 22, 2004 9:45 AM
To: Greater Seattle Aquarium Society board members
Subject: Re: [GSAS-board] Fish painting

Hi Sandu. Thanks for offering to check into the possibility of your friend doing a T-shirt picture for us. It would be an alternate choice if needed, and also for future T-shirt projects beyond this one.
I will attempt to contact Kate and make sure it's OK with her to use her picture.
Bob

At 11:20 AM 12/21/2004 -0800, you wrote:

On Dec. 20, 2004 Susan Welenofsky wrote:

Well, that is fine, but I believe Kate wants to use her killifish painting
for the killifish club now. So, if you want to use her painting, I suggest
you work it out with her on your own.

Susan

I have a good friend that is a wonderful artist, and a big fish passionate, who attended, in the past, a few of our club meetings. He told me once that he is thinking to start to digitally paint tropical fish. I can ask him for such a picture, if you guys want me too.

Sandu

PS. He is one of the main artists that created the "Half Life" -one and two- computer game characters- the best seller game in the world at this moment, and for the past three years.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Tuesday, December 28, 2004 7:58 AM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Fwd: Re: Killifish picture

This came in from Kate last night. Looks like we're OK to go ahead on T

shirts. I told her no problem with the two shirts and asked her about the size.

Bob

>To: Bob and Judy Holmes <jbholmes@nwlink.com>

>Subject: Re: Killifish picture

>Hi,

>Yes, you have my permission. When I heard there was a possibility of a

>tshirt I volunteered it as that is what it was designed for. Thanks for

>the compliment! I made it up for the killifish club and then due to a

>series of computer mishaps was unable to get it transmitted in time so

>they went with another design. Since their next tshirt design is in debate

>I would like to see what you guys are going to do, if you are not going to

>use it then I guess I will try getting it to the killifish people. If you

>do use it can I get a couple shirts? I would wear one at the fish store I

>work at-free advertising for the club! and then I would keep the other one

>nice and clean for fishy occasions. I am not a member of the club anymore

>as it's way to far to drive, don't know if that will affect anyone's

>willingness to give me two shirts.

>Thanks,

>Kate

>Bob and Judy Holmes wrote:

>>Hello Kate.

>>Just double-checking to make sure we have your permission to use your

>>killie picture on the back of the GSAS T-shirts we are about to have

>>produced. Incredible picture, by the way.

>>Please let me know at your earliest convenience.

>>Thanks.

>>Bob

Issues discussed at the January meeting:

1) We will see how the plant auction goes and then decide if we can afford to produce T-Shirts for the general auction.

2) Susan asked that we re-visit the previous decision regarding verbiage underneath the picture on the back of the shirts. After some discussion, Bob moved that we rescind the previous plans, and include the club name and website address under the picture on the back of the shirt. Susan seconded the motion and the motion carried (4 to 1.)

3) Rick will mock-up a pocket layout using the Nadianne font.

Issues to discuss at the February meeting:

1) … See how the plant auction goes and then decide if we can afford to produce T-Shirts?

2) Rick will mock-up a pocket layout using the Nadianne font. (Outstanding)

3) Susan will promote at the March meeting by passing around a clip-board with information on it and then follow-up on the email list.

4) We are no longer targeting the April Auction – rather, the June meeting.

Ø Affiliate Program of www.livefoodcultures.com (Jim Atchison) Affiliates! For clubs with web sites, we have an active affiliate program which is a simple way to raise funds for the club. It doesn't matter if your club is a fish club, a herb club or a bird club...we support all our affiliate sales with the same level of customer service and your club gets a check.

-----Original Message-----
From: Jim Atchison [mailto:jim@atchison.com]
Sent: Friday, October 15, 2004 1:25 AM
To: Rick Rose
Subject: The Talk for the Group

Rick,

…

Also, I know you have looked through our WWW sites. Did you happen to pick up on the hot link that we created for "affiliate" groups? Essentially it's a way for groups to place a link from their site to ours and sales that might be generated from the clicks on the link result in a 5% donation to the group. If the GSAS would be interested let me know.

…

Jim Atchison

The board is interested in participating as an affiliate. We need to get input from Erik to see if he has any concerns. Rick will ask Erik for feedback.

-----Original Message-----
From: Erik Olson [mailto:erik@thekrib.com]
Sent: Thursday, December 16, 2004 4:38 PM
To: Rick Rose
Subject: Re: Affiliate Program through Jim Atchison's website/business

I don't like it, makes it kinda like buying support. I've always been for

putting links to people's websites for free, but I am always a little

antsy about going further and basically making money by providing

advertising. Just me, though.

- Erik

After discussing Erik’s concerns, Rick moved and Bob seconded to proceed with the affiliate program by placing a link on our website. The motion passed with unanimous support. Rick will contact Erik to find out how to proceed. (Outstanding)

Ø We should have a kids’ coloring contest at the ~~December~~ ~~January~~ (~~March?~~) May meeting.

Ø Philanthropy Project

Bob,

This sounds interesting. To consider sponsoring Thai I think the club should be provided with a proposal from Thai on exactly what it is he is trying to accomplish, the schedule of the project and the precise use of the money he is planning on spending. He could present this to the Board I think, in 15 minutes or less. Just some of the things I feel are needed.

Clay

-----Original Message-----
From: Bob and Judy Holmes [mailto:jbholmes@nwlink.com]
Sent: Friday, October 29, 2004 2:07 PM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Fwd: Senior Project

I received this email a couple of days ago and, with Thai's permission, am forwarding it to both the board and member lists.
This might be a worthwhile philanthropic opportunity. Thai sounds to me like a kid with a lot on the ball.
Bob

Hello, my name is Thai from the Bellevue International high school. As a senior at the school, I am required to do a senior project that requires me to explore and to go in depth on an educational subject. Being a fish enthusiast, I have decided to learn and explore more about ichthyology and fish keeping. I've chosen to write an essay on matter of "how does society ensure the well being of aquatic zones while at the same time ensuring the well being of the ornamental fish collectors who depend on their jobs for a living." Therefore, I was wondering if there were anyone who is experienced and has extensive knowledge on the field, who I can possibly consult the subject with and someone who I can possibly rely on as a mentor. Secondly, one of the other goals for my project is to become involved with the community. I've chosen to teach an elemenatary school class about the fundamental science and art behind fish keeping. I wish to broaden their views about the aquatic world and show them that there is a lot more to fish keeping than just having gold fishes in a bowl. As a result, I plan on teaching an interactive learning class where students learn how set up a fresh water community fish tank and how to maintain and take care of it. To do so, I would have to raise enough money for the proper equipment and material (about 200-250$). I was wondering if the Greater Seattle Aquarium Society does any sponsoring and could possibly sponsor my project to make the project possible. My phone number is (425)861-7902 and my email adress is Thaichicken162004@yahoo.com. If anyone can help out, that would be awesome. I hope to hear back from you. Thank you.
Cincerely; Thai

Rick and Bob will locate the Philanthropy Project Procedures that were established by the board two years ago and refer this issue to Clay. Bob found details of this item in March 2003 minutes. Rick will email Clay about the form he was planning to make. (Outstanding) Bob will email Thai to let him know that we are interested and will soon have a form for him to fill out. (Status?)

February Discussion: The equipment has been donated to Thai – this issue is complete.

Ø Sponsoring a class at the ACA Convention - Bob

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Monday, January 17, 2005 8:19 AM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Fwd: Re: ACA

Here's some pre- board meeting info about sponsoring a class (or other

event) at the ACA convention.

>X-Original-To: jbholmes@nwlink.com

>Delivered-To: jbholmes.nwlink.com@mx1.pacifier.net

>User-Agent: Microsoft-Outlook-Express-Macintosh-Edition/5.02.2022

>Date: Mon, 17 Jan 2005 08:51:47 -0600

>Subject: Re: ACA

>From: Kathy England <kengland@pattonhaltom.com>

>To: Bob and Judy Holmes <jbholmes@nwlink.com>

>In order to sponsor an award at ACA 2005's show, go to www.aca2005.org and

>see what's available in the sign-up-to-sponsor area. All spoken-for classes

>have been removed there, but just in case, you might e-mail me to make sure

>something is available before claiming it. Our webmaster is really good at

>promptly removing something from the website once it's taken, but he might

>not have had a chance to get it done after receiving word.

>The cost to sponsor a class is $50. To sponsor a division is $150. We only

>have Division C left. Pick the award you would like to sponsor and mail a

>check to TCA President Kathy Stearns, 1515 Creekview Drive, Keller, Texas

>76248, noting on the check which award it is for and which club is

>sponsoring it. You might also send me an e-mail of which one you choose so

>I can mark it off my list and get it off the website.

>In return for your sponsorship, you will receive mention in the convention

>brochure and have a placard beside the show tanks making up the class you

>sponsor. Plus TCA's eternal gratitude!

>Thanks so much. TCA and I really appreciate any consideration you give us.

>Kathy England

>Texas Cichlid Association

> > From: Bob and Judy Holmes <jbholmes@nwlink.com>

> > Date: Sat, 15 Jan 2005 09:12:11 -0800

> > To: kengland@pattonhaltom.com

> > Subject: ACA

> >

> > Hello Kathy.

> > Bob Holmes here, president of the Greater Seattle Aquarium Society. Kathy

> > Olson emailed me regarding the possibility of our club sponsoring an ACA

> > class. I'd like to discuss this at our board meeting Thursday night. Could

> > you email me the details as to what's involved in doing this?

> > Thanks

> > Bob

Bob moved and Paul seconded that we sponsor a class, the motion passed unanimously. Susan gave Bob a check for the $50 sponsorship fee. Bob will pick a class from those that are still available and send the check.

February Meeting:

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Monday, January 24, 2005 11:32 AM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Fwd: Re: ACA Convention

Class 6 is dwarf cichlids --- Apistogramma, etc.

Bob

X-Original-To: jbholmes@nwlink.com

Delivered-To: jbholmes.nwlink.com@mx3.pacifier.net

From: "Kathy England" <kengland@pattonroberts.com>

To: "Bob and Judy Holmes" <jbholmes@nwlink.com>

Cc: <tcichlid@flash.net>, <jiml@ti.com>

Subject: Re: ACA Convention

Date: Mon, 24 Jan 2005 11:31:00 -0600

X-Mailer: Microsoft Outlook Express 6.00.2900.2180

I will give you Class 6 - THANKS!! Make check payable to Texas Cichlid

Association and mail to Kathy Stearns, 1515 Creekview Drive, Keller, Texas

76248.

TCA and ACA thank Greater Seattle for your support.

Kathy

Ø Bob TFH has offered donations to the club – Bob will pursue. (Status – “In the mail.”)

Ø Bob The “guy” from whom we previously purchased the Castleman books has offered to make donations to GSAS for the plant auction – Bob will pursue. (Status – No response after multiple attempts.)

Ø Susan suggested that we investigate changes to the GSAS Library check-out procedure – possibly including filling requests by mail at the book-rate. [Move to On-going section.]

New Business

Ø Newsletter Update

Steev Ward’s first issue – goal to receive 10 days prior to meeting (February 26, 2005)
Aqua-Tips from Sandu
Paul Wallace as the new BAP/HAP Coordinator
Anthony Calfo speaking at PSAS in May – GSAS Invited (Show your GSAS ID at the door.)
Welcome New Members
Coming Events
Susan – Worms
Rick will make labels for Steev
Rick will ask Erik to put Steev into the Editor position on the website.

Rick has offered to help Steev in getting started with the newsletter – March issue (to be mailed end of February, if possible.)

Ø New Members since last meeting – Susan

Thai Huynh

Ø Paul Wallace – After originally declining to be the BAP/HAP chair, has re-volunteered after determining that he will still be in the area through next December. Prior Board Approval still stands.

Ø Bob – Victorian Cichlid Society newsletter with Steev's Jags article – Update by Bob

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Friday, February 11, 2005 12:30 PM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Sam & Daryl

I emailed Sam, checking to see if he's OK. I also emailed Daryl Hutchins in Australia, thanking him for sending us the copy of the Victorian Cichlid Society newsletter with Steev's Jags article in it (which I forgot to mention at the auction - sorry. Next meeting!). I told him I would send him whatever copies of our mini-newsletter pamphlets I can get ahold of. Rick, do we have any extras?

Bob

Ø We have two gift certificates from TFH and one from Denny’s for $25 that are still good. - Bob

Ø We have a new SPU contact – Ann Scranton has replaced Judy Bruce. Rick will update his mailing database and also, since Steev will be producing the mailings using the Club database, Rick will add her to the database as a business contact. This is because we have been sending Judy one of the monthly pamphlets and the board wants to continue that by sending Ann a newsletter each month.

Ø Susan will place an ad in TFH for the General Auction via email and try Aquarium Fish magazine too.

Announcements for the next General Meeting

· Bob – April Meeting Topic – General Auction

· Susan will prepare illustrations and check for interest in the T-Shirt project.

· Bob BAP/HAP Chairperson – Paul Wallace

· Bob – Victorian Cichlid Society newsletter with Steev's Jags article

· Bob – Bathroom?

· Bob – Pick Up after yourselves

Low-Priority and On-going Issues

(The following issues which may or may not have been addressed above will continue to be listed here until they are completely resolved.)

Ø Official Bylaws - Rick

1. Dave has obtained a copy of GPAS bylaws and passed them on to Rick

2. Erik has obtained a copy of AKA bylaws and passed them on to Rick

3. Erik found a copy of the GSAS bylaws, scanned them, and gave them to Rick

4. Rick has produced an editable text file from the scanned images – a copy given to each board member and one to June Olberding.

5. It was decided that the Articles of Incorporation, when again established, should be amended to identify the board members. (See discussion re: Incorporation Considerations.)

Ø Promotional Materials for GSAS – Rick

· Poster Boards (for Fish Stores) and GSAS fliers are still outstanding.

· Business cards will be produced for all board members plus the Newsletter Editor. All new board members and June agreed to have their phone numbers and email addresses included on their card. Paul would like his cell phone number (206-383-2910) used rather than his home phone. – Rick to have sample at next (September board meeting) - OUTSTANDING

· GSAS Fliers

· Standard GSAS Thank You cards - Done

· T-Shirts and Caps with GSAS logo

· A-Frame Sign(s) – check using “shower board.”

· Mugs, Pens, Window Decals

Ø Historian Project(s) – Rick

· History of Philanthropy Projects

q Probe the minds of Clay, Dave, Bob, and Erik

q Look for old article (on the 30-years CD), written by Laurie Hess, about the “Providence Tank”

Ø Committee Chair – “Job Descriptions” – Rick has no progress to report.

Ø Discussion on a future Philanthropy Project - Clay

Ø Clay has asked Diane Elliot how Rich (a lawyer) would advise us to proceed with regard to Liability Insurance – Waiting for an Answer.

Ø Meeting Activities for younger kids – Dave, Bob, and Rick

1. Dave - coloring book update – gave a folder full of artwork to Rick.

2. Rick - pages for the coloring book that promote GSAS

3. Rick – Aquarium-related word searches, puzzles, mazes

4. Bob will come up with a “Where’s Nemo?” or “Loach-o” patterned after the popular “Where’s Waldo?” game. (Done)

Ø Sandu - a presentation to introduce his idea for an “Aquascaping Award Program.” Brief discussion highlights from last month’s meeting are as follows: - Moved to “Low Priority” items at Sandu’s request. Sandu will prepare a short “blurb” for the January Newsletter.

o Submissions/entries would be pictures

o Entrants should have the option of being/providing their-own photographer or requesting that a “club photographer” (one person, to be determined) take the pictures. This would alleviate the potential problem of “blaming” a non-winning entry on “which photographer was assigned to take their picture.”

o The contest could accept entries during the entire club-year, culminating in a slide presentation at the June meeting, at which time the membership would judge the entries and vote for the winner(s).

o Sandu will asked if there is enough interest in this idea at the last general meeting.

Ø The “show of hands” of those interested in receiving an electronic version of the newsletter was positive at the December 2003 meeting. June will continue to investigate on a low priority basis.

Ø Sandu suggested the idea of establishing a “Sister Club” in some foreign country. Bob is already in contact with Daryl Hutchins from Brisbane Australia. An English-speaking country would be much preferred. Bob will email to exchange newsletters first; then, if that works, he will propose the idea of a “Sister Club.” Rick will send copies of the pamphlets to Bob. – Done. Bob will continue correspondence re: “Sister Club” specifically to establish some common activities and a video exchange.

Ø Sandu shared an idea to raffle a significant item at one meeting per year – possibly the Picnic, September meeting (to encourage attendance,) or at the December Holiday Party.

Ø Susan proposed that we look into producing “Club Buttons” for events or as a possible fund raiser. She brought an advertisement from a company called “Badge-A-Minit.” Rick will request their catalog. If we decide to pursue this idea, we might save money by simply purchasing the supplies from this company and using the machine that Rick’s church already owns to produce our buttons. – (Still waiting on catalog delivery – moved to low priority and ongoing issues at board direction)

[GSAS-board] GSAS February 2005 Board Meeting Minutes - PreliminaryCopy for Review

Greater

Aquarium

Society Board Meeting Minutes: February 15, 2005

Preliminary Business

Meeting & Program Schedule

Old Business

Greater

Aquarium

Society

New Business

Announcements for the next General Meeting

Low-Priority and On-going Issues

(The following issues which may or may not have been addressed above will continue to be listed here until they are completely resolved.)

Next Board Meeting Location

The location of the next meeting will be at Sandu’s home. The date will be Thursday, March 17, 2005, starting promptly at 6:30 pm.