Note to Reviewers: This was a special, abbreviated meeting of the board, mainly for the purpose of officer elections. Therefore, the only items that really require review are…

1) Preliminary Business

2) New Business (Picnic Discussion)

Thanks,

Rick

Greater

Seattle

Aquarium

Society Board Meeting Minutes: June 30, 2005

(at the home of Meredith Crichton)

Board Members Present Absent

Meredith Crichton

Bob Holmes

Rick Rose

Sandu Simion

Susan Welenofsky

Paul Winchester

Membership Observers

· Steev Ward

Preliminary Business

The meeting was called to order by outgoing President, Bob Holmes, with the first order of business being the Election of Officers:

President – Rick Rose was the sole nominee, elected unanimously

Secretary/Historian – Meredith Crichton was the sole nominee, elected unanimously

Treasurer – Susan Welenofsky was willing to retain the office of Treasurer – unanimously ratified by the Board.

Executive Committee Reports

Ø The Minutes of the previous Board Meeting (May 2005) were unavailable as Rick was out of state with a family emergency.

Ø The Treasurer’s Report - Unavailable

Meeting & Program Schedule

Month Topic / Activity Fish-o-the-Month

SEP 14^th Steev Ward – Fish Pathogens Small, Community Fish

OCT 12^th Jim Atchison – Live Foods $35 Live Food Items

NOV 9^th Michael Goumas – Breeding, Selling & Trading Fish to Local Stores Rummy nose Tetras

DEC 14^th Christmas Party (None)

JAN 11^th Tom Waltzek – Leafish Small Tetras, Neons, & Glowlights

FEB 8^th Plant Auction (None)

MAR 8^th Mike O’Brien (3) $10.00 gift certificates

APR 12^th General Auction (None)

MAY 10^th Tim Hovanec – Water Chemistry & Filtration (______________________)

JUN 14^th (Oliver L.?) (______________________)

(2005-2006 Club-Year)

SEP 13^th

OCT 11^th ) _ John Lyons? – Livebearers Livebearers

NOV 8^th )

DEC 13^th Christmas Party

JAN 10^th

FEB 14^th Plant Auction

MAR 14^th

APR 11^th General Auction

MAY 9^th

JUN 13^th

(*) Tentative, Special Dates

Special Dates (in Red)

List of possible speakers:

ü Pam Chin

ü Steve Lunblad (African Cichlids) FOTM: Tanganyikan Cichlids

ü Steev Ward (Freshwater Fish Diseases from a Practical Standpoint) FOTM: Any nice tetra, barb, catfish, otocinclus

ü Wayne Liebel – Cichlids, or History of the Aquarium Hobby

ü Paul Louiselle

ü Mel O’Meare (sp?) – Large Central American Cichlids (Dave) FOTM: New World cichlids – NO CONVICTS, Blue Rams would be good.

ü Lee Findley – Catfish

ü Yohan Fernando – Wild Bettas – Part II

ü David Spector – Show Bettas

ü Tom Waltzek – Fish Disease, Leaf fish, Cichlids

ü Oliver Lucanus (www.belowwater.com) FOTM: (Variety)

ü Takashi Amano (will be here in the US in November 2004)

ü Sandu Simion – Breeding Fish Techniques (Corys, Neons, Angels)

ü Anthony Calfo – from Pennsylvania – Saltwater/Beginner Reef

ü Dave Sanford/Kate Breimayer - Advanced Killifish Presentation

ü Frank Tompko - How to Sell on AquaBid

ü Betty Goetz – Autoliths (sp?) – after established and comfortable

ü Rick’s Friend from Fred Hutch Lab

ü Mike O'Brien – PSAS – Beginning Saltwater Aquaria/Reef FOTM: (3) $10.00 gift certificates

ü Chuck Rambo – Dwarf Cichlids (referred by Tom Waltzek)

Meeting Ideas:

Field trip to African NW (South Park Industrial Area – weekend activity) (Sam is willing to set up – let him know when ready)
Videos from Erik’s library
Home Video Night (10 minute presentation by various members)
Rain Forest Aquarium Presentation by Sandu
Florida Aqua Farms Presentation

o Livebearers

South American cichlids (broad selection. could be subdivided into dwarf,pike etc.)
Asian fish (loaches, barbs, rasboras etc.)
Gold Fish
Anabantoids (again, subdivide into bettas, gouramis etc.)
Round-Table – Bring something to trade

Action Items:

Sandu is in contact with Oliver Lucanus and has offered June 2005.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of simion
Sent: Monday, March 14, 2005 12:17 PM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Oliver Lucanus

I've been trying, once again, to get a more definite answer from Lucanus regarding a possible trip to Seattle, for a June -or any other time, for that matter- fish collection presentation. Well, he is very busy with his business. I think that, at least for a while, we should look some place else for speakers for our club meetings. Lucanus' answer is always the same: I am busy, I will mail you.

So, for now, I'll leave it at that.

Sandu

Sandu will put out a request on the email list for spawning pictures (to be emailed to him off-list.)
Sandu: Anthony Calfo can only be here in May and we don’t have May open. Sandu asked Mike O’Brien (of PSAS) if we can establish a relationship with their club to let our members in free (by showing membership card for this meeting only.) We have offered to pay $100 to Anthony as an honorarium. We need to promote this in March and April.
Bob contacted these men about speaking at a future meeting (without specific dates, for now.) – John Lyons is a possibility for the Fall of 2005, Steve K will not be able to do it.
Bob will purchase two $10 gift certificates (one from King’s Discus and one from The Fish Store to be used for Fish-o-the-Month at the March meeting.
Susan will purchase one $10 gift certificate from Conway Tropical Fish to be used for Fish-o-the-Month at the March meeting.
Bob will email Mike O’Brien and “nudge” him to put some slides together for the meeting.
Bob will check with Ann Scranton (our new SPU contact) about additional bathrooms that might be made available for our use.

Next Meeting: September 13^th, 2005

The topic for the September meeting is still to be determined. Bob is working on the schedule and will update the board via email as the details are established.

Old Business – listed here for documentation purposes only – was not discussed at this special meeting of the Board. (See New Business.)

Ø Recap of June General Membership Meeting – (Unavailable)

Ø June Olberding (from the membership) requested that the kid’s coloring contest winning entries be displayed on the table near the entrance. Rick will do this. (Outstanding)

Ø Library Handout – Bob will contact Woody to go through the cabinet and update the inventory - producing a handout based on the new book list. (Outstanding) Rick will make a poster promoting the library with Woody’s picture on it. (Outstanding)

Ø Susan will ask Kate B. about our using her fish painting to create T-Shirts for sale to club members.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Susan Welenofsky
Sent: Tuesday, August 24, 2004 3:34 PM
To: GSAS Board
Subject: [GSAS-board] Fw: Fish Painting

Kate said it would be fine for us to use her picture. Can we give her some kind of compensation for its use? It's a beautiful rendering.

Susan

v It was decided that we will give Kate a free shirt to thank her for donating her artwork to the T-Shirt project.

The Board again discussed Susan’s proposal (above.) It was decided that we will have the artwork aon the back of the shirt with the Latin name in small letters (Voted 3-to-1 in favor of adding the Latin Name.) Then, on the front, in the pocket-area, we will have the logo along with the name of the club, in the font Nadianne in the four-line, gradually indented format that has become standard over the past three years – as shown below.

Greater

Seattle

Aquarium

Society

If the cost would go up significantly to have the logo printed in its typical black and (whatever color that is?) then it could be printed in dark blue with white (no color) for the embedded letters GSAS.

It will not have the years, or “Since 1977,” or the website url.

Some shirts will be on white material and some on black with the color of the letters and logo adjusted accordingly.

Sizes will be mostly large and extra-large, with a limited quantity of small, medium, and XXL.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Susan Welenofsky
Sent: Monday, November 08, 2004 4:15 PM
To: gsas-board
Subject: [GSAS-board] FW: t-shirt prices from shirtworks, ellensburg

Okay, I found a much better deal in Ellensburg. Here it is. Kate requested a black shirt, as she would like something that would show stains. The black shirts require an extra color, making it a 5-color process, and the shirt itself is more expensive. So are XXL, XXXL t-shirts.

Susan

-----Original Message-----
From: Kyle Williams [mailto:shirtworksembroidery@elltel.net]
Sent: Monday, November 08, 2004 2:54 PM
To: welenofsky@comcast.net
Subject: t-shirt prices from shirtworks, ellensburg

Susan-

Hello, this is Kyle from Shirtworks in Ellensburg. Karen requested that I e-mail you some prices on t-shirts that you were interested in. Please let me know if this information is what you were looking for and if you have any further questions.

The board voted unanimously to select the thicker material in this option - 75 pcs. Hanes Beefy t-s 6.1 oz. with 2 color front logo and 5 color back logo, sizes small - x-large. (Including a pocket.)

Black = $10.33 - White $8.72

~~75 pcs. 5.6 oz cotton t-shirt, 2 color front logo 5 color back logo, sizes small - x-large.~~

~~Black = $9.47 - White $7.86.~~

Thank you and once again please don't hesitate with any questions you might have.

Kyle Williams

509-925-3469

Shirtworks, inc.

Ellensburg, WA

Rick will email Shawn (of GPAS) to get info on how they produce t-shirts with art – Outstanding.

------------- Forwarded Message: --------------
From: Kate Breimayer <kate@munat.com>
To: Susan Welenofsky <welenofsky@comcast.net>
Subject: Re: T-Shirt
Date: Thu, 16 Dec 2004 19:53:03 +0000

Hi,
You get up early! (:
I think at least letting the club know we are working on this project is
a good idea, getting some input, and seeing if anyone asks about voting
would be a good idea. Like we could announce the project exists on the
email list and let people respond, if anyone offers design service take
them up on it, if noone raises their voice about voting or design offers
then continue forward but not offer to put it to vote outright.
See if Rick will agree to that.

Who designed that old logo? I can do NW native style graphics... maybe I
should just whip one out. Argh, another project.

Kate

! Susan Welenofsky wrote:

>So, deal right now is the GSAS logo with the Nadinne font of "Greater
>Seattle Aquarium" on the front pocket, then your painting of the killifish
>on the back, with the Latin name of the fish underneath.

Susan forwarded the above message from Kate B. to the board email list for further discussion at the December board meeting. After discussing Kate’s ideas, Bob moved to stay with the plan that was originally approved by the board in October and again ratified by the board in November – including that the board is NOT interested in changing the club logo. Sandu seconded this motion and it passed unanimously.

Quantities and sizes were set as follows:

2 – Small

3 – Medium

4 – Large

4 – X-Large

1 – XX-Large

1 – XXX-Large

15 of each color (black and white) for a total of 30 shirts to be done and ready to sell at the February auction. The 15 white shirts will each be sold for $15 and the 15 black shirts will each be sold for $17.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Wednesday, December 22, 2004 9:45 AM
To: Greater Seattle Aquarium Society board members
Subject: Re: [GSAS-board] Fish painting

Hi Sandu. Thanks for offering to check into the possibility of your friend doing a T-shirt picture for us. It would be an alternate choice if needed, and also for future T-shirt projects beyond this one.
I will attempt to contact Kate and make sure it's OK with her to use her picture.
Bob

At 11:20 AM 12/21/2004 -0800, you wrote:

On Dec. 20, 2004 Susan Welenofsky wrote:

Well, that is fine, but I believe Kate wants to use her killifish painting
for the killifish club now. So, if you want to use her painting, I suggest
you work it out with her on your own.

Susan

I have a good friend that is a wonderful artist, and a big fish passionate, who attended, in the past, a few of our club meetings. He told me once that he is thinking to start to digitally paint tropical fish. I can ask him for such a picture, if you guys want me too.

Sandu

PS. He is one of the main artists that created the "Half Life" -one and two- computer game characters- the best seller game in the world at this moment, and for the past three years.

-----Original Message-----
From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Tuesday, December 28, 2004 7:58 AM
To: gsas-board@thekrib.com
Subject: [GSAS-board] Fwd: Re: Killifish picture

This came in from Kate last night. Looks like we're OK to go ahead on T

shirts. I told her no problem with the two shirts and asked her about the size.

Bob

>To: Bob and Judy Holmes <jbholmes@nwlink.com>

>Subject: Re: Killifish picture

>Hi,

>Yes, you have my permission. When I heard there was a possibility of a

>tshirt I volunteered it as that is what it was designed for. Thanks for

>the compliment! I made it up for the killifish club and then due to a

>series of computer mishaps was unable to get it transmitted in time so

>they went with another design. Since their next tshirt design is in debate

>I would like to see what you guys are going to do, if you are not going to

>use it then I guess I will try getting it to the killifish people. If you

>do use it can I get a couple shirts? I would wear one at the fish store I

>work at-free advertising for the club! and then I would keep the other one

>nice and clean for fishy occasions. I am not a member of the club anymore

>as it's way to far to drive, don't know if that will affect anyone's

>willingness to give me two shirts.

>Thanks,

>Kate

>Bob and Judy Holmes wrote:

>>Hello Kate.

>>Just double-checking to make sure we have your permission to use your

>>killie picture on the back of the GSAS T-shirts we are about to have

>>produced. Incredible picture, by the way.

>>Please let me know at your earliest convenience.

>>Thanks.

>>Bob

Issues discussed at the January meeting:

1) We will see how the plant auction goes and then decide if we can afford to produce T-Shirts for the general auction.

2) Susan asked that we re-visit the previous decision regarding verbiage underneath the picture on the back of the shirts. After some discussion, Bob moved that we rescind the previous plans, and include the club name and website address under the picture on the back of the shirt. Susan seconded the motion and the motion carried (4 to 1.)

3) Rick will mock-up a pocket layout using the Nadianne font.

Issues to discuss at the February meeting:

1) … See how the plant auction goes and then decide if we can afford to produce T-Shirts?

2) Rick will mock-up a pocket layout using the Nadianne font. (Outstanding)

3) Susan will promote at the March meeting by passing around a clip-board with information on it and then follow-up on the email list.

4) We are no longer targeting the April Auction – rather, the June meeting.

Ø Affiliate Program of www.livefoodcultures.com (Jim Atchison) Affiliates! For clubs with web sites, we have an active affiliate program which is a simple way to raise funds for the club. It doesn't matter if your club is a fish club, a herb club or a bird club...we support all our affiliate sales with the same level of customer service and your club gets a check.

-----Original Message-----
From: Jim Atchison [mailto:jim@atchison.com]
Sent: Friday, October 15, 2004 1:25 AM
To: Rick Rose
Subject: The Talk for the Group

Rick,

…

Also, I know you have looked through our WWW sites. Did you happen to pick up on the hot link that we created for "affiliate" groups? Essentially it's a way for groups to place a link from their site to ours and sales that might be generated from the clicks on the link result in a 5% donation to the group. If the GSAS would be interested let me know.

…

Jim Atchison

The board is interested in participating as an affiliate. We need to get input from Erik to see if he has any concerns. Rick will ask Erik for feedback.

-----Original Message-----
From: Erik Olson [mailto:erik@thekrib.com]
Sent: Thursday, December 16, 2004 4:38 PM
To: Rick Rose
Subject: Re: Affiliate Program through Jim Atchison's website/business

I don't like it, makes it kinda like buying support. I've always been for

putting links to people's websites for free, but I am always a little

antsy about going further and basically making money by providing

advertising. Just me, though.

- Erik

After discussing Erik’s concerns, Rick moved and Bob seconded to proceed with the affiliate program by placing a link on our website. The motion passed with unanimous support. Rick will contact Erik to find out how to proceed. (Erik referred Rick to Jim – Outstanding)

New Business

Ø Newsletter Update

Publish goal to receive 10 days prior to next meeting (September 3, 2005)
Aqua-Tips from Sandu
Welcome New Members
Coming Events

Ø New Members since last meeting – Susan

Ø GSAS Summer Picnic

· Bob has contracted with the Mercer Island Parks Department for the use of Area C at Luther Burbank park on August 20^th 2005. The $80 fee has been paid.

· Bob volunteered to be the Picnic Chairperson.

· Rick will coordinate an email pot-luck sign-up

· Rick will print and mail a promotional flyer.

· Meredith and possibly Susan will take a day-trip to the park and take digital pictures for Rick to use in the promotional flyer.

· The club will again provide the meat (hamburgers, hotdogs, chicken, polish dogs, brauts, and garden burgers,) condiments, paper goods, and drinks as in past years.

Announcements for the next General Meeting

· Bob – October Meeting – Phil Edwards speaking on Plants & Aquascaping

· Rick – Committee Chairs: Hospitality, FOTM,

· Paul Wallace – BAP/HAP

· Erik – Photo Session after meeting

· Trish – Emma’s Science Project

· Steev – Newsletter Articles

· Susan – New Address for Membership Correspondence

Low-Priority and On-going Issues

(The following issues which may or may not have been addressed above will continue to be listed here until they are completely resolved.)

Ø Official Bylaws - Rick

1. Dave has obtained a copy of GPAS bylaws and passed them on to Rick

2. Erik has obtained a copy of AKA bylaws and passed them on to Rick

3. Erik found a copy of the GSAS bylaws, scanned them, and gave them to Rick

4. Rick has produced an editable text file from the scanned images – a copy given to each board member and one to June Olberding.

5. It was decided that the Articles of Incorporation, when again established, should be amended to identify the board members. (See discussion re: Incorporation Considerations.)

Ø Promotional Materials for GSAS – Rick

· Poster Boards (for Fish Stores) and GSAS fliers are still outstanding.

· Business cards will be produced for all board members plus the Newsletter Editor. All new board members and June agreed to have their phone numbers and email addresses included on their card. Paul would like his cell phone number (206-383-2910) used rather than his home phone. – Rick to have sample at next (September board meeting) - OUTSTANDING

· GSAS Fliers

· Standard GSAS Thank You cards - Done

· T-Shirts and Caps with GSAS logo

· A-Frame Sign(s) – check using “shower board.”

· Mugs, Pens, Window Decals

Ø Historian Project(s) – Rick

· History of Philanthropy Projects

q Probe the minds of Clay, Dave, Bob, and Erik

q Look for old article (on the 30-years CD), written by Laurie Hess, about the “Providence Tank”

Ø Committee Chair – “Job Descriptions” – Rick has no progress to report.

Ø Discussion on a future Philanthropy Project - Clay

Ø Clay has asked Diane Elliot how Rich (a lawyer) would advise us to proceed with regard to Liability Insurance – Waiting for an Answer.

Ø Meeting Activities for younger kids – Dave, Bob, and Rick

1. Dave - coloring book update – gave a folder full of artwork to Rick.

2. Rick - pages for the coloring book that promote GSAS

3. Rick – Aquarium-related word searches, puzzles, mazes

4. Bob will come up with a “Where’s Nemo?” or “Loach-o” patterned after the popular “Where’s Waldo?” game. (Done)

Ø Sandu - a presentation to introduce his idea for an “Aquascaping Award Program.” Brief discussion highlights from last month’s meeting are as follows: - Moved to “Low Priority” items at Sandu’s request. Sandu will prepare a short “blurb” for the January Newsletter.

o Submissions/entries would be pictures

o Entrants should have the option of being/providing their-own photographer or requesting that a “club photographer” (one person, to be determined) take the pictures. This would alleviate the potential problem of “blaming” a non-winning entry on “which photographer was assigned to take their picture.”

o The contest could accept entries during the entire club-year, culminating in a slide presentation at the June meeting, at which time the membership would judge the entries and vote for the winner(s).

o Sandu will asked if there is enough interest in this idea at the last general meeting.

Ø The “show of hands” of those interested in receiving an electronic version of the newsletter was positive at the December 2003 meeting. June will continue to investigate on a low priority basis.

Ø Sandu suggested the idea of establishing a “Sister Club” in some foreign country. Bob is already in contact with Daryl Hutchins from Brisbane Australia. An English-speaking country would be much preferred. Bob will email to exchange newsletters first; then, if that works, he will propose the idea of a “Sister Club.” Rick will send copies of the pamphlets to Bob. – Done. Bob will continue correspondence re: “Sister Club” specifically to establish some common activities and a video exchange.

Ø Sandu shared an idea to raffle a significant item at one meeting per year – possibly the Picnic, September meeting (to encourage attendance,) or at the December Holiday Party.

Ø Susan proposed that we look into producing “Club Buttons” for events or as a possible fund raiser. She brought an advertisement from a company called “Badge-A-Minit.” Rick will request their catalog. If we decide to pursue this idea, we might save money by simply purchasing the supplies from this company and using the machine that Rick’s church already owns to produce our buttons. – (Still waiting on catalog delivery – moved to low priority and ongoing issues at board direction)

Ø Susan suggested that we investigate changes to the GSAS Library check-out procedure – possibly including filling requests by mail at the book-rate.

[GSAS-board] Board Meeting Minutes - June 30, 2005 - Preliminary Copy for Review

Note to Reviewers: This was a special, abbreviated meeting of the board, mainly for the purpose of officer elections. Therefore, the only items that really require review are…

Greater

Aquarium

Society Board Meeting Minutes: June 30, 2005

Preliminary Business

Meeting & Program Schedule

Old Business – listed here for documentation purposes only – was not discussed at this special meeting of the Board. (See New Business.)

Greater

Aquarium

Society

New Business

Announcements for the next General Meeting

Low-Priority and On-going Issues

(The following issues which may or may not have been addressed above will continue to be listed here until they are completely resolved.)

Next Board Meeting Location

The location of the next meeting will be at Paul Winchester’s home. The date will be Thursday, August 25, 2005, starting promptly at 6:30 pm.