Re: [GSAS-board] auctopsy 2007

[Erik Olson <erik@thekrib.com>]

I think Michael Roberts is NOT a member, and should NOT be getting the 
22.80.  I think that he was mistakenly listed as the shrimp seller.

In fact, this makes sense that he was #137 and woody was #131.  One of 
woody's items was mistakenly attributed to him Please send Woody the 
$22.80 then!

   - Erik


On Sat, 14 Apr 2007, SUSAN WELENOFSKY wrote:

> Wasn't 2005 the year of the used aquariums, lots?
>
> The bumblebee shrimp were from Woody. I don't know about the other shrimp. I
> would have brought some Cherry Shrimp in, but I ran out of time and was
> already over my limit by two.
>
> Who has Michael Roberts driver's license? Is he a new member I should know
> about? Is this the person that Rick has the new member form that I didn't
> get? So far I only have one new member (Thurman Gillespy, who came over here
> to check out the glass 115 sold in February from Craig's List) and one
> renewal. Should I wait before I mail him his check of $22.80?
>
> Susan
>
>
>
> -----Original Message-----
> From: gsas-board-bounces@thekrib.com [mailto:gsas-board-bounces@thekrib.com]
> On Behalf Of Erik Olson
> Sent: Saturday, April 14, 2007 9:21 PM
> To: gsas-board@thekrib.com
> Subject: [GSAS-board] auctopsy 2007
>
> The kids are tucked in, and the car unloaded.  Here are the numbers off
> the computer, as always, compared with previous
> years...
>
>               2007    2006    2005    2004    2003    2002    2001    2000
>
>
> lots          397     260     408     317     336     322     289     310
> (411)
> bidders               60      41      63      55      49      71      54      
> 57
>
>
> gross         2954    $1925   $3604   $2729   $2148   $2517   $2923
> $2485
> -splits                925    $628     $881    $834    $611    $486    $869
> $672
> net           2029    $1297   $2723   $1537   $2031   $2054   $1754
>
>
> Auction rate = 2.0 items per minute.  Seems to be our max on the general
> auction.  We were done on time, approximately 3 hours, 10 minutes.
>
> There is probably $50-75 or so less actual income due to credits given for
> items that people did not actually buy.
>
> Observations about the numbers:  Gross was 2nd highest in 8 years.  The
> net was pretty darn good, on the upper end (if 2005 counts as an
> anomolously great year).  Broke the record for amount paid out in splits,
> which in itself is something to be happy about.  Like I said after the
> plant auction, part of the purpose of the club is to allow members to sell
> off their fish, plants and (in my case) old crap in my garage that
> someone else might be able to use.
>
> It was nice that we now had the option of telling a late seller to take
> their tags and fill them out elsewhere, rather than having to enter their
> stuff and break the flow of the auction.
>
> The PA worked very well, it seemed, though the wireless receiver was too
> close to a remote computer station that we ended up having to scrap (RF
> interference).  It was OK, though.  I think the remote workstation wasn't
> necessary.
>
> We had all the computers working the entire auction, and Rick brought one
> that would have acted as backup in case of disasters similar to previous
> years. :)
>
> Though some labels were waterlogged, we didn't seem to have a lot of lost
> labels this time.  A couple here  & there, but they got figured out.
>
> The approach of "protect Rick" worked very well.  Rick was responsible for
> getting the bids recorded, and if someone wanted to check out or had
> questions, they were directed to wait until we were caught up.  So nobody
> checked out while we were in the 15-minute "plant moving frenzy", and
> there was a little bit of a run on the computers at the end, but I don't
> think anyone was really inconvenienced.  I wish we has at least one other
> person trained on the computers, but we were low on staff today and I
> think having as many runners as possible was key.
>
> We had enough change, and the approach of keeping the secret stuff behind
> the wall near the desk worked great for me.
>
> Issues:
>
> For some reason there were a lot of misrecorded bids this time around.  a
> lot of this was directly due to one bidder not putting up his card, but
> instead saying his number, which it turned out, was not the right number.
> But there were some others that just didn't make sense.
>
> I noticed that a lot of the sellers and runners were ambiguous in their
> numbering (0's that looked like 6's, etc), so we should work on that next
> time.  This may have caused some of the misrecorded items. (There also
> were a lot of missing item descriptions, but nothing that became a
> problem.)
>
> Two people walked out without their drivers' licenses.
>
> One person expressed concern about the somewhat coercive, possibly shaming
> style of our new auctioneer ("Hey, put that card back up!").  I wasn't
> sure from my vantage point, head down in the computers.
>
> Some people had some problems not seeing a value for how much they owed or
> were owed when the splits were taken into account.  Rick also noted that
> the receipt doesn't show the amount they actually paid (which can be one
> of two things... either counting or not counting the splits).  I will say
> that this historically has evolved.  Initially the club's policy was that
> splits were always paid out AFTER the auction, not during the auction.  As
> you guys know, a seller might check out early and still have to be mailed
> a split check (which is the case today).  Or there is an adjustment made
> to a sale ("Hey, I didn't pay $30 for that 10-gallon tank") and then we
> have to ask for money BACK from a seller, or eat the $18 split.  There may
> be some cases of that here as well.
>
> But I digress.  The receipt SHOULD have the amount we think they actually
> paid, as well as both "amount bought" (already there) and "amount bought -
> splits".
>
>
> Tasks for the programmer, to implement before next time:
>
>   1. Figure out a way to reduce ambiguous bidder numbers.  As they're
> already 3-digits, maybe I could randomize them within the space of
> 100-999.  As we're not assembling the bags "backstage", there is no
> requirement of having them in any order now.
>
>   2. Add a field for noting we took their driver's license.  On the web
> screen, include large red "DID THEY GET THEIR DRIVERS LICENSE BACK?" and
> also similar message on their printout.
>
>   3. Modify printout to include "amount paid" and "amount bought - splits".
>
>
>
> Split checks to be mailed:
>
> Nate McCarthy: $3.60
>
> Linda Knap: $63.60
>
> Christine Ranegger: $15
>
> Michael Roberts: $22.80 -- I think this is a mistake.  He's one of the
> guys who left his driver's license, and it shows him selling a Shrimp.  I
> wonder if that's actually supposed to be Hiro?
>
> Tara Hirjak: $9.60
>
>
> That is all.  Great job everyone!
>
>   - Erik
>
>

-- 
Erik Olson
erik at thekrib dot com
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