Re: Silent Auction

[Karen Randall <krandall@world.std.com>]

At 12:28 PM 5/25/2000 -0400, Mary wrote: 

>
> I wish Neil and Karen had voiced their conerns earlier about the silent
> auction.  I wonder if it makes sense to change the auction now that the
> brochure has been printed.


I voiced my concern as soon as I saw it.  I couldn't do it earlier because it
never crossed my mind that is would be donation only.  I certainly mentioned it
as soon as Charlene asked for any input.  Neil wasn't more than 24 hours behind
me.  Are we sure the brochures have been printed?  Charlene was asking for
input _before_ she went to print, and we resonded immediately.  I _think_ the
only issue is the web site, which is pretty easy to rectify.

I'm _sure_ no one would mind finding out that they will be getting money for
their participation in the auction.  We're not taking anything away from
them... we're giving them more.  In any case, the event is still so far away at
this point that I don't think people will be looking that closely at a little
detail like that on the web site.

>
> In any event, when I agreed to chair the silent auction, I thought it was
> agreed that we would ask for donations.  As I said earlier, if people want a
> split, I am amenable to this proving  that someone steps forward to help me
> with the bookkeeping.  I am not willing to run the auction by myself.


David, You'll be coming as a speaker anyway, would you mind helping Mary with
that part of things?  I know you've done this before for BAS, so you have the
experience.  I would be happy to help out, but I don't have the experience you
have in running these things.  I also think we should do what NEC does, and
send out checks after the fact rather than trying to pay people at the event. 
That takes some of the time pressure off.

>
> I will be joining Bob thus coming Sunday night, and we should be back June
> 8th or 9th.  So if we are going to discuss the auction on Saturday, the
> timing is a little awkward, although we will be seeing Erik Monday night and
> he could fill me in on things.


I don't think we can make a final decision on the auction issue without Mary,
but I also see no reason to rush it that much anyway.  Let's make the final
decision when Mary gets back.

As far as Neil's concern over the cost of the banquet being included in the
event, I'm in favor of leaving it as is.  I suspect that we'll have to
guarantee a certain minimum for the banquet, and including it is the easiest
way of doing it.  When added to the rest of the costs of going to an
out-of-town convention, the banquet is pretty insignificant.  If we get plenty
of attendees, and people prefer to have the banquet as optional the next time
around, we can change it then.  

Karen

Karen
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