Re: [AGA-mcm] Re: T-shirts and other things with drawers

["S. Hieber" <shieber@yahoo.com>]

I haven't been very clear. My fault.

My only point is that the cashier drawer, or pocket, or
box, etc. for the Tshirts revenues should be kept separate
from that for auctions, and walk-in registrations, etc. at
least unless the individual transactions will be recorded
as to the kind of item sold --not at good but better than
nothing. The idea is to be able to track the revs for each
kind of item.  Also, when the cash drawers are allowed to
mingle, an error in one area, e.g. registrations is lost,
mixced in with the other items. That only has to happen a
couple of times and reconciling the revenues with the
receipts/records becomes pretty much a mess. Basically, you
loose the audit trail and can't track down and account for
any mistakes. Most folks figure, well they're all honest
folks so what's the problem? I think they are all honest
too. But if we go through 5 or 6 or more thousand dollars
over the weekend -- and we probably will -- it's not hard
for there to be mistakes on the order of a 5, 10 100
dollars. They are much easier to find and correct if you
don't have to go through everything to track or locate each
error and if the erros aren't all lumped into one
accountable pile.

With separate drawers, errors are at least held within a
specific kind of item, and the info on the other items is
not affected by an error on just one item. Last year we
were lucky, there were only a few hundred dollars in
counting errors and I was able to track them down over the
course of a week.  With separate drawers it would have
taken maybe an hour or two.

In fact, the best thing is to have separate drawers for
each cashier but I don't expect us to go that far.

I know this might sound like a lot of helicopter-beanie
stuff but having the money is the only reason AGA can do
what it does -- the only reason TAG is in color and can
come out quarterly, etc. Not to mention that the IRS
expects us to be able to maintain a modicum of Genarally
Accepted Accounting Practices and the business methods
necessary to do that.

And I'm being selfish. I don't expect Ivo to spend a week
straightening out the convention books. I'd like to make it
easier for him, and ultimately for me.

sh

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