Re: [AGA-mcm] Re: T-shirts and other things with drawers

[Ghazanfar Ghori <GhoriG@gmail.com>]

I agree. Keep the TShirt sales and cash seperate from the rest of
the AGA Convention stuff since its a pure AGA expense and revenue.
Does the AGA want to buy a table?


On Thu, 21 Oct 2004 19:00:59 -0700 (PDT), S. Hieber <shieber@yahoo.com> wrote:
> I haven't been very clear. My fault.
> 
> My only point is that the cashier drawer, or pocket, or
> box, etc. for the Tshirts revenues should be kept separate
> from that for auctions, and walk-in registrations, etc. at
> least unless the individual transactions will be recorded
> as to the kind of item sold --not at good but better than
> nothing. The idea is to be able to track the revs for each
> kind of item.  Also, when the cash drawers are allowed to
> mingle, an error in one area, e.g. registrations is lost,
> mixced in with the other items. That only has to happen a
> couple of times and reconciling the revenues with the
> receipts/records becomes pretty much a mess. Basically, you
> loose the audit trail and can't track down and account for
> any mistakes. Most folks figure, well they're all honest
> folks so what's the problem? I think they are all honest
> too. But if we go through 5 or 6 or more thousand dollars
> over the weekend -- and we probably will -- it's not hard
> for there to be mistakes on the order of a 5, 10 100
> dollars. They are much easier to find and correct if you
> don't have to go through everything to track or locate each
> error and if the erros aren't all lumped into one
> accountable pile.
> 
> With separate drawers, errors are at least held within a
> specific kind of item, and the info on the other items is
> not affected by an error on just one item. Last year we
> were lucky, there were only a few hundred dollars in
> counting errors and I was able to track them down over the
> course of a week.  With separate drawers it would have
> taken maybe an hour or two.
> 
> In fact, the best thing is to have separate drawers for
> each cashier but I don't expect us to go that far.
> 
> I know this might sound like a lot of helicopter-beanie
> stuff but having the money is the only reason AGA can do
> what it does -- the only reason TAG is in color and can
> come out quarterly, etc. Not to mention that the IRS
> expects us to be able to maintain a modicum of Genarally
> Accepted Accounting Practices and the business methods
> necessary to do that.
> 
> And I'm being selfish. I don't expect Ivo to spend a week
> straightening out the convention books. I'd like to make it
> easier for him, and ultimately for me.
> 
> sh
> 
> _______________________________________________
> AGA-mcm mailing list
> AGA-mcm@thekrib.com
> http://lists.thekrib.com/mailman/listinfo/aga-mcm
>
_______________________________________________
AGA-mcm mailing list
AGA-mcm@thekrib.com
http://lists.thekrib.com/mailman/listinfo/aga-mcm