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Re: AGA2K3 $ Info
Scott,
Hi,
Again a very thorough analysis looking at both sides.
I think this year the best thing is to leave AG2k3 alone, they did a great
job, I think it was the AGA's error not clairifying about the donations go
both for the contest and for the convention.
To summarize the history as I understand it.
..year 1 convention, Contest and convention were separate, since James
Purchase really did an awesome job he collected like 3000 of donations,
way more than we needed for the contest. Well Charlene Nash was later on
the start and got denied by lots of people saying we already dontated, or
had upset people. From this experience I think we can only go to
people/businesses/sponsors to donate ONCE and for BOTH things
Year 2,3-the groups that collected donation, the AGA staff picked some
appropriate things for the contest prizes. This wasn't many, I think like
5 or 6 things, and they were things that were easy to mail and wouldn't be
a big ticket auction item.
Year 4-this year, no prizes for the contest. EEEK, I still thing the AGA
should do a cash prize for best of show, but I defer to Erik (and the
board) about what to do. Erik ran the contest, and I think he has some
plans. It was just sad to me to see the work everyone put into the
contest (contestants and Erik) and then see no prizes. That being said,
it wasn't worth upsetting the Dallas folks about. They did a great job.
So, I think this is something that needs to be clarified for FUTURE not
PASt conventions. I think it should be written somewhere that since
donations come from companies only once, that XX number of items will be
set aside for the contest. To be decided by the convention chair and the
Contest chair. What do you guys think??
Hope everyone is having nice holiday dinners!!!
Take care,
Kathy
On Fri, 28 Nov 2003, S. Hieber wrote:
> You're right, Kathy, and certainly this needs to be
> addressed in the Bid Doc. How?
>
> This was a thorny issue that came up during the convention
> preparation period. I'll try to present the issue without
> taking any sides. That should be easy since I have so much
> ambivalence onthis issue, I think I have a dotted line
> running down the middle of my body.
>
> AG2K3 was s separate entity from AGA, for convention
> purposes, and was responsible for it's own bottom line.
> Although the host club was not at financial risk of of loss
> under the agreement with AGA, it did not receive any
> funding from AGA and was under pressure to be solvent
> without any AGA fiancial support. In fact, AGA2K3 staff put
> up the initial outlays until AGA2K3 revenues were adequate
> to cover expenses as they arose. As such, AGA2K3 believed
> that it should not be donating any of it's items to AGA, or
> any other organization or activity -- each was on it's own
> financial path. I.e., the Aquascaping contest was seen as
> an AGA activity separate from AGA2K3. The only connection,
> and it was incidental and not financial, was that the
> winners were announced at the Convention Banquet.
>
> However, I think the AGA2K3 staff responsible for
> soliciting donations for AG2K3 was/were also resposnible
> for soliciting donations for the AGA Aquascaping Contest --
> not sure about this. But, I'm pretty sure that that staff
> did not distinguish between AGA2K3 and the AGA Aquascaping
> Contest -- most people don't; it's all AGA to them.
> Therefore, no donations were requested specifically for the
> Contest and AGA2K3 did not allocate any to the Contest.
> Although I was not involved in this part of preparations, I
> was under the impression that this situation was understood
> on both sides. My impression proved untrue.
>
> As Kathy points out, there is an inherent problem with this
> separate entity approach as far as donations are concerned.
> Consider, can a person ask for donations for the AGA2K3
> Convention and then ask for more donations for the AGA
> Contest? To a sponsor this would surely seem like double
> dipping.
>
> Otoh, if an AGA2K3 person requests donations for AGA2K3 and
> then an person representing AGA but not AGA2K3 separately
> comes in and asks for donations for the AGA Contest, again
> it will seem like double dipping, no?
>
> It's doubtful that vendors will distinguish the Convention
> and the Contest as two separate entities, especially since
> both are, at bottom, under the auspices of AGA.
>
> How to resolve this for 2003, given that donations have
> already been processed? I can see three ways:
>
> 1) AGA insist that AGA2K3 give up a portion of the AGA2K3
> revenues to subsidize the Contest, thereby providing funds
> for purchasing Contest prizes and reducing the AGA2K3
> net revenue accordingly.
>
> 2) Treat the contest as a separate activity of AGA and AGA
> comes up with prizes on it's own.
>
> 3) Give no prizes.
>
> How to resolve this for future convnetions and contest?
>
> 1) Have the contest be an integral part of the convention
> with the convention host explicitly reponsible for aquiring
> and providing prizes for the Contest. With this situation,
> I can imagine the host team wanting some say in the Contest
> operations (selection of judges, categories, who knows).
> But that could all be negotiated up front.
>
> 2) Maintain a strict financial separation between the
> convention and the contest, and AGA comes up with prizes
> independently from the convention.
>
> sh
>
> --- Kathy Olson <
> kathy@thekrib.com> wrote:
>
> > . . .On another note, wasn't sure if this was included
> > and
> > that is that the
> > donations for the AGA were suppose to have included the
> > prizes for the
> > aquascaping contest. Erik may have already addressed
> > this, or it may be
> > in your document (I can't pull up attachements) but I
> > wanted to make sure
> > that it wasn't missed for future conventions. Usually
> > not many donations
> > are pulled for the contest. Manufacturers usually will
> > only donate once
> > for both things, at least from our experience in the
> > past.
> >
> > Just a heads up.
>
> >
>
>
> =====
> S. Hieber
>
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