Re: AGA2K3 $ Info

[Erik Olson <erik@thekrib.com>]

On Fri, 28 Nov 2003, Kathy Olson wrote:

> ..year 1 convention, Contest and convention were separate, since James 
> Purchase really did an awesome job he collected like 3000 of donations, 
> way more than we needed for the contest.  Well Charlene Nash was later on 
> the start and got denied by lots of people saying we already dontated, or 
> had upset people.  From this experience I think we can only go to 
> people/businesses/sponsors to donate ONCE and for BOTH things

The only thing I'd add here is that many of those items never made it, as
the fellow who collected the prizes had a weird situation involving fires
and police seizures that I've never fully understood.  The grand prize,
the All-Glass aquarium, may have been the only prize that actually was 
delivered, as I personally saw to that (and the unfortunate ensuing 
year-plus debacle of getting the money to the winner).

> Year 2,3-the groups that collected donation, the AGA staff picked some 
> appropriate things for the contest prizes.  This wasn't many, I think like 
> 5 or 6 things, and they were things that were easy to mail and wouldn't be 
> a big ticket auction item.

I beleive we gave out a cash prize for best of show the second and third 
years.  In addition, I supplemented the prizes with convention videotapes; 
I don't think we even had a full set of six prizes last year.  Oh, and I 
also included a copy of the CD with the ribbons.

> Year 4-this year, no prizes for the contest.  EEEK, I still thing the AGA 
> should do a cash prize for best of show, but I defer to Erik (and the 
> board) about what to do.  Erik ran the contest, and I  think he has some 
> plans.  

Unfortunately, with what happened with the items this year, I have NO
plans, other than to offer videotapes or DVDs of this year's convention.  
This, and the CDs and Ribbons, is all I have to offer.  I was hurt by
Larry's attitude when I asked him about it (and Bailin's complete lack of
help), and frankly want nothing more to do with merch distribution this
year.

At this point, I don't think I'm going to ask for any $ for prizes.  On
the one hand, knowing how much we need to keep the treasury afloat, it's
very difficult to ask the board for $300-500 for prizes for the winners.  
But on the other hand, it IS appropriate use of these convention
funds---one of the minor draws for people may have been getting to see the
winners announced at the banquet, and some of the donors may have thought
they were donating to the contest and not the convention.

Future: I agree with what Kathy says that we cannot ask for these items in
separate pushes.  I can also add that it's a sore point for the
organizers.  Even though Bailin was in charge of donations for BOTH
events, I'm sure his heart was more in the convention, and I'll bet he
never mentioned the contest to the other folks like Luis who were actually
GETTING the donations.  I suggest that there be included an agreement and
explanation that the AGA WILL receive 6-7 merchandise donations, total not
to exceed $300 retail, of the contest rep's choosing (for mailability).

  - Erik

-- 
Erik Olson
erik at thekrib dot com

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