Re: GWAPA Proposal rough draft2 (fwd)

["S. Hieber" <shieber@yahoo.com>]

--- Cheryl Rogers <cheryl@wilstream.com> wrote:
> 
> 
> Well, yes. I *begged* repeatedly for more information on
> how that was 
> going to work so I could explain it in the literature.
> They didn't 
> even have a coordinator for the LIVE auction until the
> meeting before 
> the convention. To my knowledge, Larry *was* the Auction
> committee and 
> he was overwhelmed.


I don't know whay the wait on geting the auction organizer
-- Larry and I spoke about this repeatedly for several
months. I don't think anyone knew until the end that that
organizer was not having anything to do with the silent
auction.

> 
> > 
> > By the third round or so, I think the Silent folks had
> the
> > thing down pretty well.
> 
> Yes, by then, I understood it too. :-)


It generated another problem which is the same people were
taking money for Live Auction, Silent Auction, Raffle,
registrations.  It was a godawful mess to straigthen out
--everyone reported diff numbers.  It's the only reason
took a week for the sellers' checks to go out.

Cash management is not something that one can do off the
cuff and do right -- not if one cares how the numbers come
out.

It was all pretty organized until the Auctions and raffle
happened. If I had it to do over -- knowing what I know now
-- I'd organize the auctions myself, as Treasurer. At a
minimum the cash management processes need to be clear and
approved by the Treasurer before the cash start changing
hands -- if one cares about the numbers.

> > 

> 
> Humph. Unless they have a volunteer to layout and print
> for free (I'm 
> rolling off my chair laughing here) then they are dead
> wrong.

You want I should pass that on or do want to give some more
specifics.

Btw, they're planning on professionally printing the
Contest pics.

So to be a bit more serious -- I'm going to tell them they
should itemize the printing and marketing costs in greater
detail to assuage the doubts that they can cover it with
what they have budgeted.  Sound about right?  OR I can use
your sentence above.

sh

=====
S. Hieber

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