Re: [AGA SC] 2003 financials -- 2004 budget

["S. Hieber" <shieber@yahoo.com>]

AGA net proceeds from the AGA2K3 were $5,121.64. There was
some or all of a paypal transfer that comprised funds that
should have been transferred to AGA2K3 but were not, and so
ended up going directly to AGA. Rather than transfer funds
back from AGA to AGA2K3 only to be paid back to AGA in the
final payout of AGA2K3, we left the money with AGA and
counted it as part of the AGA proceeds from the AGA net
results (see, e.g., AGA2K3 Treasurer's Report -- Attachment
1)

Total disbursements of the Net proceeds from AGA2K3 were:

Final & Total Payouts
-------------------------       
Credits =Checks made out to AGA that could not be processed
in the AGA2K3 account and were forwarded 
  to AGA towards AGA's share                  $465.00
Credits=Paypal trx sent to AGA 
  instead of AGA2K3                         $1,216.59
Final payout AGA Check 153                  $3,440.05
                                         --------------
Total AGA                                   $5,121.64
        
DFWAPC Payout                               $3,121.65
                                         --------------
Total payouts                               $8,243.29

The checks forwarded to AGA referenced in the first item
above were:
$232 (payment from Keller Farms), $74, $74, $24, $61
(auction or reg payments from various payers). I did not
store the names of the payers for these last four checks.
I'd have to review images of cancelled checks in the AGA
account to identify the payers.

******************

The checks to Erik you refer to were presumably related to
recording the convention for the AGA archives and
bookstore? This was not an AGA2K3 activity -- e.g., no
sales count towards AGA2K3 revs. If so, maybe should be
identified as a separate item or with another activity
other than AGA2K3 the same as contest costs are separate
from the convention -- at least through AG2K3 -- AGA2K4
might be handled diff. If anyone ever looks back at the
numbers, there won't be wany way to consider the net
results of the bookstore sales vs the Convention net
results, not to mention that the AGA2K3 books won't balance
with the AGA records. Also, it will appear that DFWAPC was
overpaid because these costs were not included in the net
results for AGA2K3

*************************
Until receiving the message below, I have been unaware of
any credit card payment received by AGA that constituted a
payment towards AGA2K3. I thought that we were not
accepting any credit card payments for AGA2K3. If there was
such a payment, it increases the total net results of
AGA2K3 by $91 and half of that amount should be paid to
DFWAPC under our agreement with them.

Scott H.
--- David Lass <davidlass@villasunscape.com> wrote:
> The entries I have for the revenues to AGA for the 2003
> convention are:
> Credit card                            $   91
> Keller check                          $ 232
> Other check                           $ 233
> Check from the convention     $3.440
>                                         =========
> Total revenue to AGA            $3,996
> 
> The expenses for 2003 conventrion were two checks to Erik
> 12/18/03            $590
> 12/30/03            $127
>                        =======
> Total                   $717
> 
> Hope this explains your questions, Scott.
> David
> 
> 
> ----- Original Message ----- 
> From: "S. Hieber" <shieber@yahoo.com>
> To: <aga-sc@thekrib.com>
> Sent: Wednesday, January 21, 2004 5:59 AM
> Subject: Re: [AGA SC] 2003 financials -- 2004 budget
> 
> 
> > I think the 2003 convention revs were somewhat higher
> -- I
> > can't confirm thenumber until I get home this
> afternoon.
> > 
> > What were the 2003 Convention expenses? All convention
> > expenses were to have been paid out of AGA2K4 and only
> the
> > AGA share of the AGA2K4 net proceeds should show for
> AGA
> > (about $5k as I recall).
> > 
> > sh
> > --- David Lass <davidlass@villasunscape.com> wrote:
> > > Hi all -- 
> > > Enclosed is the financial report for 2003, and the
> budget
> > > for 2004. A few comments, please
> > > 1) We ended up with a ($2,664) loss for FY 2003.
> > > 2) Had we not paid for some of the 2002 convention
> (the
> > > disputed portion that was not settled at the end of
> 2002)
> > > we would have made a profit in 2003.
> > > 3) Our cash position is about what it was the end of
> 2002
> > > -- we seem to have stemmed the bleeding. This was due
> to
> > > a) Kathy getting the payments from our advertisers
> and 2)
> > > AGA's share of the profit from the 2003 convention,
> much
> > > of which we can thank Scott for. Way to go guys.
> > > 
> > > For the budget for 2004 I have assumed:
> > > 1) A modest increase in membership revenue
> > > 2) No revenue from the 2004 convention
> > > 3) A savings of $2,000 per issue on the last 3 TAGs
> of
> > > the year.
> > > 
> > > Based on that we should make a small profit in 2004.
> > > Fortunately we are non-profit.
> > > 
> > > Please feel free to play around with the budget
> numbers
> > > -- that's the beauty of a spreadsheet.
> > > 
> > > Please let me know what you think.


=====
S. Hieber

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