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Re: [AGA SC] 2003 financials -- 2004 budget
Hi David,
As per the agreement with the board from 2 years ago, I don't charge
anything for the taping itself. Rather, the invoices I send are for
fixed-price reimbursements on the actual tapes, DVDs and CDs I send out
and should correspond directly with appropriate income from PayPal or
checks (the latter of which I include with the invoices). They aren't
AGA2K3 per se, but may be of all four conventions and the aquascaping
contest.
Where to place them? I thought we had a separate category for videos and
CDs that was being tracked. Maybe that was from an earlier budget. At
any rate, they probably should have their own category. And if not, the
closest thing would be Bookstore.
- Erik
On Thu, 22 Jan 2004, David Lass wrote:
> Revised numbers for 2003 enclosed. Note the changes made are in bold print
> with gray background.
> The $91 I traced back and it was actually a payment from the 2002 auction,
> so I moved it to "misc income".
> The PayPal transfer was something that I heard about either in conversation
> or email, but since I was not in on any of the financial discussions of
> AGA2K3 I was never told what actually happened. I have added that amount to
> the convention proceeds and deducted it from membership. This makes the
> projected revenue for membership for 2004 lower. The number for the
> convention proceeds now jibes with Scott's number.
> The $716.88 that was two checks paid to Erik I have for taping and CD's of
> AGA2K3. I would be glad to move this to another category if someone tells me
> what to do.
> David
> ----- Original Message -----
> From: "S. Hieber" <shieber@yahoo.com>
> To: <aga-sc@thekrib.com>
> Sent: Thursday, January 22, 2004 6:50 AM
> Subject: Re: [AGA SC] 2003 financials -- 2004 budget
>
>
> > AGA net proceeds from the AGA2K3 were $5,121.64. There was
> > some or all of a paypal transfer that comprised funds that
> > should have been transferred to AGA2K3 but were not, and so
> > ended up going directly to AGA. Rather than transfer funds
> > back from AGA to AGA2K3 only to be paid back to AGA in the
> > final payout of AGA2K3, we left the money with AGA and
> > counted it as part of the AGA proceeds from the AGA net
> > results (see, e.g., AGA2K3 Treasurer's Report -- Attachment
> > 1)
> >
> > Total disbursements of the Net proceeds from AGA2K3 were:
> >
> > Final & Total Payouts
> > -------------------------
> > Credits =Checks made out to AGA that could not be processed
> > in the AGA2K3 account and were forwarded
> > to AGA towards AGA's share $465.00
> > Credits=Paypal trx sent to AGA
> > instead of AGA2K3 $1,216.59
> > Final payout AGA Check 153 $3,440.05
> > --------------
> > Total AGA $5,121.64
> >
> > DFWAPC Payout $3,121.65
> > --------------
> > Total payouts $8,243.29
> >
> > The checks forwarded to AGA referenced in the first item
> > above were:
> > $232 (payment from Keller Farms), $74, $74, $24, $61
> > (auction or reg payments from various payers). I did not
> > store the names of the payers for these last four checks.
> > I'd have to review images of cancelled checks in the AGA
> > account to identify the payers.
> >
> > ******************
> >
> > The checks to Erik you refer to were presumably related to
> > recording the convention for the AGA archives and
> > bookstore? This was not an AGA2K3 activity -- e.g., no
> > sales count towards AGA2K3 revs. If so, maybe should be
> > identified as a separate item or with another activity
> > other than AGA2K3 the same as contest costs are separate
> > from the convention -- at least through AG2K3 -- AGA2K4
> > might be handled diff. If anyone ever looks back at the
> > numbers, there won't be wany way to consider the net
> > results of the bookstore sales vs the Convention net
> > results, not to mention that the AGA2K3 books won't balance
> > with the AGA records. Also, it will appear that DFWAPC was
> > overpaid because these costs were not included in the net
> > results for AGA2K3
> >
> > *************************
> > Until receiving the message below, I have been unaware of
> > any credit card payment received by AGA that constituted a
> > payment towards AGA2K3. I thought that we were not
> > accepting any credit card payments for AGA2K3. If there was
> > such a payment, it increases the total net results of
> > AGA2K3 by $91 and half of that amount should be paid to
> > DFWAPC under our agreement with them.
> >
> > Scott H.
> > --- David Lass <davidlass@villasunscape.com> wrote:
> > > The entries I have for the revenues to AGA for the 2003
> > > convention are:
> > > Credit card $ 91
> > > Keller check $ 232
> > > Other check $ 233
> > > Check from the convention $3.440
> > > =========
> > > Total revenue to AGA $3,996
> > >
> > > The expenses for 2003 conventrion were two checks to Erik
> > > 12/18/03 $590
> > > 12/30/03 $127
> > > =======
> > > Total $717
> > >
> > > Hope this explains your questions, Scott.
> > > David
> > >
> > >
> > > ----- Original Message -----
> > > From: "S. Hieber" <shieber@yahoo.com>
> > > To: <aga-sc@thekrib.com>
> > > Sent: Wednesday, January 21, 2004 5:59 AM
> > > Subject: Re: [AGA SC] 2003 financials -- 2004 budget
> > >
> > >
> > > > I think the 2003 convention revs were somewhat higher
> > > -- I
> > > > can't confirm thenumber until I get home this
> > > afternoon.
> > > >
> > > > What were the 2003 Convention expenses? All convention
> > > > expenses were to have been paid out of AGA2K4 and only
> > > the
> > > > AGA share of the AGA2K4 net proceeds should show for
> > > AGA
> > > > (about $5k as I recall).
> > > >
> > > > sh
> > > > --- David Lass <davidlass@villasunscape.com> wrote:
> > > > > Hi all --
> > > > > Enclosed is the financial report for 2003, and the
> > > budget
> > > > > for 2004. A few comments, please
> > > > > 1) We ended up with a ($2,664) loss for FY 2003.
> > > > > 2) Had we not paid for some of the 2002 convention
> > > (the
> > > > > disputed portion that was not settled at the end of
> > > 2002)
> > > > > we would have made a profit in 2003.
> > > > > 3) Our cash position is about what it was the end of
> > > 2002
> > > > > -- we seem to have stemmed the bleeding. This was due
> > > to
> > > > > a) Kathy getting the payments from our advertisers
> > > and 2)
> > > > > AGA's share of the profit from the 2003 convention,
> > > much
> > > > > of which we can thank Scott for. Way to go guys.
> > > > >
> > > > > For the budget for 2004 I have assumed:
> > > > > 1) A modest increase in membership revenue
> > > > > 2) No revenue from the 2004 convention
> > > > > 3) A savings of $2,000 per issue on the last 3 TAGs
> > > of
> > > > > the year.
> > > > >
> > > > > Based on that we should make a small profit in 2004.
> > > > > Fortunately we are non-profit.
> > > > >
> > > > > Please feel free to play around with the budget
> > > numbers
> > > > > -- that's the beauty of a spreadsheet.
> > > > >
> > > > > Please let me know what you think.
> >
> >
> > =====
> > S. Hieber
> >
> > __________________________________
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>
--
Erik Olson
erik at thekrib dot com
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