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Re: [AGA SC] 2003 financials -- 2004 budget
We have a separate category for CD and Tape Sales, but not for CD & Tape
Expenses. Would you like me to create that category and shift the $717 into
it?
David
----- Original Message -----
From: "Erik Olson" <erik@thekrib.com>
To: <aga-sc@thekrib.com>
Sent: Thursday, January 22, 2004 7:57 PM
Subject: Re: [AGA SC] 2003 financials -- 2004 budget
> Hi David,
>
> As per the agreement with the board from 2 years ago, I don't charge
> anything for the taping itself. Rather, the invoices I send are for
> fixed-price reimbursements on the actual tapes, DVDs and CDs I send out
> and should correspond directly with appropriate income from PayPal or
> checks (the latter of which I include with the invoices). They aren't
> AGA2K3 per se, but may be of all four conventions and the aquascaping
> contest.
>
> Where to place them? I thought we had a separate category for videos and
> CDs that was being tracked. Maybe that was from an earlier budget. At
> any rate, they probably should have their own category. And if not, the
> closest thing would be Bookstore.
>
> - Erik
>
>
>
> On Thu, 22 Jan 2004, David Lass wrote:
>
> > Revised numbers for 2003 enclosed. Note the changes made are in bold
print
> > with gray background.
> > The $91 I traced back and it was actually a payment from the 2002
auction,
> > so I moved it to "misc income".
> > The PayPal transfer was something that I heard about either in
conversation
> > or email, but since I was not in on any of the financial discussions of
> > AGA2K3 I was never told what actually happened. I have added that amount
to
> > the convention proceeds and deducted it from membership. This makes the
> > projected revenue for membership for 2004 lower. The number for the
> > convention proceeds now jibes with Scott's number.
> > The $716.88 that was two checks paid to Erik I have for taping and CD's
of
> > AGA2K3. I would be glad to move this to another category if someone
tells me
> > what to do.
> > David
> > ----- Original Message -----
> > From: "S. Hieber" <shieber@yahoo.com>
> > To: <aga-sc@thekrib.com>
> > Sent: Thursday, January 22, 2004 6:50 AM
> > Subject: Re: [AGA SC] 2003 financials -- 2004 budget
> >
> >
> > > AGA net proceeds from the AGA2K3 were $5,121.64. There was
> > > some or all of a paypal transfer that comprised funds that
> > > should have been transferred to AGA2K3 but were not, and so
> > > ended up going directly to AGA. Rather than transfer funds
> > > back from AGA to AGA2K3 only to be paid back to AGA in the
> > > final payout of AGA2K3, we left the money with AGA and
> > > counted it as part of the AGA proceeds from the AGA net
> > > results (see, e.g., AGA2K3 Treasurer's Report -- Attachment
> > > 1)
> > >
> > > Total disbursements of the Net proceeds from AGA2K3 were:
> > >
> > > Final & Total Payouts
> > > -------------------------
> > > Credits =Checks made out to AGA that could not be processed
> > > in the AGA2K3 account and were forwarded
> > > to AGA towards AGA's share $465.00
> > > Credits=Paypal trx sent to AGA
> > > instead of AGA2K3 $1,216.59
> > > Final payout AGA Check 153 $3,440.05
> > > --------------
> > > Total AGA $5,121.64
> > >
> > > DFWAPC Payout $3,121.65
> > > --------------
> > > Total payouts $8,243.29
> > >
> > > The checks forwarded to AGA referenced in the first item
> > > above were:
> > > $232 (payment from Keller Farms), $74, $74, $24, $61
> > > (auction or reg payments from various payers). I did not
> > > store the names of the payers for these last four checks.
> > > I'd have to review images of cancelled checks in the AGA
> > > account to identify the payers.
> > >
> > > ******************
> > >
> > > The checks to Erik you refer to were presumably related to
> > > recording the convention for the AGA archives and
> > > bookstore? This was not an AGA2K3 activity -- e.g., no
> > > sales count towards AGA2K3 revs. If so, maybe should be
> > > identified as a separate item or with another activity
> > > other than AGA2K3 the same as contest costs are separate
> > > from the convention -- at least through AG2K3 -- AGA2K4
> > > might be handled diff. If anyone ever looks back at the
> > > numbers, there won't be wany way to consider the net
> > > results of the bookstore sales vs the Convention net
> > > results, not to mention that the AGA2K3 books won't balance
> > > with the AGA records. Also, it will appear that DFWAPC was
> > > overpaid because these costs were not included in the net
> > > results for AGA2K3
> > >
> > > *************************
> > > Until receiving the message below, I have been unaware of
> > > any credit card payment received by AGA that constituted a
> > > payment towards AGA2K3. I thought that we were not
> > > accepting any credit card payments for AGA2K3. If there was
> > > such a payment, it increases the total net results of
> > > AGA2K3 by $91 and half of that amount should be paid to
> > > DFWAPC under our agreement with them.
> > >
> > > Scott H.
> > > --- David Lass <davidlass@villasunscape.com> wrote:
> > > > The entries I have for the revenues to AGA for the 2003
> > > > convention are:
> > > > Credit card $ 91
> > > > Keller check $ 232
> > > > Other check $ 233
> > > > Check from the convention $3.440
> > > > =========
> > > > Total revenue to AGA $3,996
> > > >
> > > > The expenses for 2003 conventrion were two checks to Erik
> > > > 12/18/03 $590
> > > > 12/30/03 $127
> > > > =======
> > > > Total $717
> > > >
> > > > Hope this explains your questions, Scott.
> > > > David
> > > >
> > > >
> > > > ----- Original Message -----
> > > > From: "S. Hieber" <shieber@yahoo.com>
> > > > To: <aga-sc@thekrib.com>
> > > > Sent: Wednesday, January 21, 2004 5:59 AM
> > > > Subject: Re: [AGA SC] 2003 financials -- 2004 budget
> > > >
> > > >
> > > > > I think the 2003 convention revs were somewhat higher
> > > > -- I
> > > > > can't confirm thenumber until I get home this
> > > > afternoon.
> > > > >
> > > > > What were the 2003 Convention expenses? All convention
> > > > > expenses were to have been paid out of AGA2K4 and only
> > > > the
> > > > > AGA share of the AGA2K4 net proceeds should show for
> > > > AGA
> > > > > (about $5k as I recall).
> > > > >
> > > > > sh
> > > > > --- David Lass <davidlass@villasunscape.com> wrote:
> > > > > > Hi all --
> > > > > > Enclosed is the financial report for 2003, and the
> > > > budget
> > > > > > for 2004. A few comments, please
> > > > > > 1) We ended up with a ($2,664) loss for FY 2003.
> > > > > > 2) Had we not paid for some of the 2002 convention
> > > > (the
> > > > > > disputed portion that was not settled at the end of
> > > > 2002)
> > > > > > we would have made a profit in 2003.
> > > > > > 3) Our cash position is about what it was the end of
> > > > 2002
> > > > > > -- we seem to have stemmed the bleeding. This was due
> > > > to
> > > > > > a) Kathy getting the payments from our advertisers
> > > > and 2)
> > > > > > AGA's share of the profit from the 2003 convention,
> > > > much
> > > > > > of which we can thank Scott for. Way to go guys.
> > > > > >
> > > > > > For the budget for 2004 I have assumed:
> > > > > > 1) A modest increase in membership revenue
> > > > > > 2) No revenue from the 2004 convention
> > > > > > 3) A savings of $2,000 per issue on the last 3 TAGs
> > > > of
> > > > > > the year.
> > > > > >
> > > > > > Based on that we should make a small profit in 2004.
> > > > > > Fortunately we are non-profit.
> > > > > >
> > > > > > Please feel free to play around with the budget
> > > > numbers
> > > > > > -- that's the beauty of a spreadsheet.
> > > > > >
> > > > > > Please let me know what you think.
> > >
> > >
> > > =====
> > > S. Hieber
> > >
> > > __________________________________
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> > >
> >
>
> --
> Erik Olson
> erik at thekrib dot com
>
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>
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