Re: [AGA-sc] RE AGA2K4 Final Budget

[Kathy Olson <kathy@thekrib.com>]

glad you are checking into it!

k

On Thu, 30 Dec 2004, S. Hieber wrote:

> I'm not clear yet on the revs and costs for the Banquet.
> SOne of the rev figures in Ivo's sheet doesn't work out
> mathematically -- he appears to overstate the Banquet
> revenues ( 131*39=$5,109 not the reported $5,249).
>
> Banqs actually cost $50.05 each including tax and
> gratuituies. Recall that we charged $39 for the Banqs
> instead of $49 and upped the reg fees $10 to compensate.
> The diff between 131 banquets at a cost of -$50.05 each and
> the dollar amount Ivo shows ($7,250.00) amounts a diff of
> $693.45 or about 14 more banquets -- presumably comped
> banqs.
>
> Btw, in 2003 we comped banqs only for speakers and workshop
> leaders and had 13 comped banquets. In 2003 Banq revs were
> $2,905 and banq costs were -$3,430.36 -- a diff of
> -$525.36.
>
> I thought there were fewer this year -- I've asked Ivo to
> explain the banquet numbers.
>
> I'm guessing the banquet cost is just the amount on the
> hotel bill and possibly no one checked if it was the right
> number of meals and price OR they really had 14 comped
> banquets. As for the banq revs--I think Ivo just erred in
> the count or the price extension.
>
>
> sh
> --- Kathy Olson <kathy@thekrib.com> wrote:
>
> > as Erik and I have talked about,
> > how did we LOOSE MONEY at the banquet.  I thought they
> > had enough to break
> > even.  Sounds like the hotel got away with something, or
> > something went
> > really weird.  How do they explain that?
> >
> > Kathy
> >
> >
> > On Thu, 30 Dec 2004, S. Hieber wrote:
> >
> > > Good question, but the way you asked it, I have to
> > answer,
> > > "Yes" and "No." I didn't pay Tomoko, Ivo sent the check
> > to
> > > her.
> > >
> > > But the corrected Ivo numbers nclude the amounts paid
> > to
> > > Tomoko and costs borne by AGA after the convention
> > > including Ray.
> > >
> > > The AGA amounts are included as deductions from the
> > final
> > > disbursement according to the instructions I sent him.
> > The
> > > I held back about $650 in AGA2K4 monies and the amounts
> > AGA
> > > paid to Ray and for shipping costs incurred after the
> > > convention were deducted from that amount. So we were
> > > credited with holding back a smaller amount that $650.
> > In
> > > Ivo's sheet this shows up as amount already disburesed
> > to
> > > AGA.
> > >
> > >
> > > --- Cheryl Rogers <cheryl@wilstream.com> wrote:
> > >
> > > > Does this include the convention expenses that you
> > paid
> > > > to Ray and Tomoko?
> > > >
> > > > Cheryl
> > > >
> > > > S. Hieber wrote:
> > > > > Whle looking over Ivo's final report, I discovered an
> > > > > error in recording the Rooms-Comped-by-the-Hotel that
> > > > > required a change in some of the numbers.
> > > > >
> > > > > First, expenses were overstated by $804.06, which
> > made
> > > > net
> > > > > revenues appear understated by the same amount.
> > > > >
> > > > > However, in investigating this error, Ivo reported
> > that
> > > > the
> > > > > Auction revenue amount included the raffle and some
> > > > other
> > > > > amounts such that it overstated auction sales by
> > about
> > > > > $700.
> > > > >
> > > > > After those changes, the net effect is that Ivo now
> > > > reports
> > > > > the following:
> > > > >
> > > > > Total Expenses   (20,066.55)
> > > > >
> > > > > Total Revenues   $24,113.00
> > > > >
> > > > > Total Net        $4,046.46
> > > > > Amount to GWAPA  $2,023.23
> > > > > Amount to AGA    $2,023.23
> > > > >
> > > > > This amounts to an additional $26.03 due each club
> > > > compared
> > > > > to the previously reported amount.
> > > > >
> > > > > I can send a revised version of Ivo's finance sheet
> > if
> > > > > anyone wants it but I'm making up my own and, of
> > > > course, I
> > > > > suggest you wait (maybe a day) for that one.
> > > > >
> > > > > sh
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > > > _______________________________________________
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> > > >
> > > > --
> > > > Cheryl Rogers, Membership
> > > > Aquatic Gardeners Association
> > > > http://www.aquatic-gardeners.org
> > > > _______________________________________________
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> > >
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