Re: [AGA-sc] RE AGA2K4 Final Budget

["S. Hieber" <shieber@yahoo.com>]

I'm not clear yet on the revs and costs for the Banquet.
SOne of the rev figures in Ivo's sheet doesn't work out
mathematically -- he appears to overstate the Banquet
revenues ( 131*39=$5,109 not the reported $5,249).

Banqs actually cost $50.05 each including tax and
gratuituies. Recall that we charged $39 for the Banqs
instead of $49 and upped the reg fees $10 to compensate. 
The diff between 131 banquets at a cost of -$50.05 each and
the dollar amount Ivo shows ($7,250.00) amounts a diff of
$693.45 or about 14 more banquets -- presumably comped
banqs. 

Btw, in 2003 we comped banqs only for speakers and workshop
leaders and had 13 comped banquets. In 2003 Banq revs were
$2,905 and banq costs were -$3,430.36 -- a diff of
-$525.36.

I thought there were fewer this year -- I've asked Ivo to
explain the banquet numbers.

I'm guessing the banquet cost is just the amount on the
hotel bill and possibly no one checked if it was the right
number of meals and price OR they really had 14 comped
banquets. As for the banq revs--I think Ivo just erred in
the count or the price extension.


sh
--- Kathy Olson <kathy@thekrib.com> wrote:

> as Erik and I have talked about,
> how did we LOOSE MONEY at the banquet.  I thought they
> had enough to break 
> even.  Sounds like the hotel got away with something, or
> something went 
> really weird.  How do they explain that?
> 
> Kathy
> 
> 
> On Thu, 30 Dec 2004, S. Hieber wrote:
> 
> > Good question, but the way you asked it, I have to
> answer,
> > "Yes" and "No." I didn't pay Tomoko, Ivo sent the check
> to
> > her.
> >
> > But the corrected Ivo numbers nclude the amounts paid
> to
> > Tomoko and costs borne by AGA after the convention
> > including Ray.
> >
> > The AGA amounts are included as deductions from the
> final
> > disbursement according to the instructions I sent him.
> The
> > I held back about $650 in AGA2K4 monies and the amounts
> AGA
> > paid to Ray and for shipping costs incurred after the
> > convention were deducted from that amount. So we were
> > credited with holding back a smaller amount that $650.
> In
> > Ivo's sheet this shows up as amount already disburesed
> to
> > AGA.
> >
> >
> > --- Cheryl Rogers <cheryl@wilstream.com> wrote:
> >
> >> Does this include the convention expenses that you
> paid
> >> to Ray and Tomoko?
> >>
> >> Cheryl
> >>
> >> S. Hieber wrote:
> >>> Whle looking over Ivo's final report, I discovered an
> >>> error in recording the Rooms-Comped-by-the-Hotel that
> >>> required a change in some of the numbers.
> >>>
> >>> First, expenses were overstated by $804.06, which
> made
> >> net
> >>> revenues appear understated by the same amount.
> >>>
> >>> However, in investigating this error, Ivo reported
> that
> >> the
> >>> Auction revenue amount included the raffle and some
> >> other
> >>> amounts such that it overstated auction sales by
> about
> >>> $700.
> >>>
> >>> After those changes, the net effect is that Ivo now
> >> reports
> >>> the following:
> >>>
> >>> Total Expenses   (20,066.55)
> >>>
> >>> Total Revenues   $24,113.00
> >>>
> >>> Total Net        $4,046.46
> >>> Amount to GWAPA  $2,023.23
> >>> Amount to AGA    $2,023.23
> >>>
> >>> This amounts to an additional $26.03 due each club
> >> compared
> >>> to the previously reported amount.
> >>>
> >>> I can send a revised version of Ivo's finance sheet
> if
> >>> anyone wants it but I'm making up my own and, of
> >> course, I
> >>> suggest you wait (maybe a day) for that one.
> >>>
> >>> sh
> >>>
> >>>
> >>>
> >>>
> >>>
> >>>
> >>> _______________________________________________
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> >>>
> >>>
> >>
> >> --
> >> Cheryl Rogers, Membership
> >> Aquatic Gardeners Association
> >> http://www.aquatic-gardeners.org
> >> _______________________________________________
> >> AGA-sc mailing list
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> >>
> >
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