Re: [AGA-sc] Some financial info

["S. Hieber" <shieber@yahoo.com>]

It's made me throw up a time or two, but I haven't given up
my hands ;-)

sh
--- Karen Randall <krandall@rdrcpa.biz> wrote:

> Sounds good to me.  A consistent well-known system like
> Quickbooks would 
> also save endless grief if Scott were to throw up his
> hands in dismay and 
> decide we needed a new treasurer. (Not that he would EVER
> do that!!!<g>)
> 
> Karen
> 
> ----- Original Message ----- 
> From: "S. Hieber" <shieber@yahoo.com>
> To: <aga-sc@thekrib.com>
> Sent: Saturday, February 19, 2005 9:47 AM
> Subject: [AGA-sc] Some financial info
> 
> 
> > First of all, the IRS contact called me and confirmed
> that
> > she received the additional statement, which Cheryl
> kindly
> > faxed to her. So hopefully we will have some kind of
> > resolution in the not too distant future.
> >
> > Next, some financial info. The following is just a
> little
> > FYI -- it's no substitute for a financial report.
> Mainly
> > what is missing is an analysis of the Paypal revenue
> *by*
> > category -- all the paypal revs show up below as
> "Paypal".
> > The bank account is shown below, including totals for
> all
> > transaction categories from the first deposit of cash
> (my
> > payment for Tshirts) and funds transferred from the MA
> > account to today's deposit of the last of the AGA2K4
> money
> > from Ivo.
> >
> > RE Income, note that much of the income is from Paypal,
> > which I still need to analyze separately for its
> component
> > transactions. Also, most checks come to me without any
> > listing of what they are payments for. These show up
> under
> > Uncategorized Deposits -- the ones I can figure out
> show up
> > under one or more of the other categories shown below.
> When
> > we convert to our own shopping cart and credcard
> system, we
> > probably will be able to track a single consistent
> system
> > of transaction categories.
> >
> > Expenses are generally more consistently organized
> since I
> > have more control over how those are first entered into
> the
> > system.
> >
> > What I would really like to see is this, hiring an
> > accountant on a one-time basis to set us up on
> Quickbooks
> > -- Quickbooks is a step up accountingwise from the
> > checkbook software I'm now using. This should be an
> > accountant that has experience setting up books for
> small
> > non-profs. Once the accounts are set up and organized
> > according to proper accounting principles, we could
> take
> > care of the books ourselves -- i.e., I could do the
> data
> > entry and make the categorization judgement calls based
> on
> > how the books are set up, and given how the books are
> set
> > up, generate all the reprots necessary for the Feds and
> our
> > own curiosities.
> >
> > Cash Flow:  6/1/2004 Through 2/19/2005
> > Category Description
> >
> > INCOME
> > Uncategorized                     765
> > AGA2K4 Net                   2,972.61
> > Amano Books                    -400
> > Auction donation to AGA              49
> > Book Revs                   2,307.00
> > Contest Revs                   1,005.68
> > DVD & VHS Sales                      25
> > Membership 1yr                   1,373.00
> > Membership 2 yr                     466
> > Membership 3 yr                     324
> > Membersip Combo                     108
> > Other Inc                   3,532.78
> > PayPal                          13,372.30
> > TAG Ads                           3,100.00
> > TAG or PAM 1 issue              51
> > Transferred Funds          29,903.91
> > TOTAL INCOME                  58,955.28
> >
> > EXPENSES
> > Uncategorized                   2,171.64
> > AGA2K4 Misc Expense             133
> > Books                           1,618.00
> > Brochure pinting             728
> > Charity                             300
> > Contest Costs                     185.43
> > DVD & VHS Production           1,050.00
> > Office                             232.33
> > Postage and Delivery             785.5
> > TAG Editing                     600
> > TAG Layout                   1,500.00
> > TAG Mailing                   1,680.73
> > TAG Printing               11,544.95
> > Tax, Business
> >    Fed                 500
> >    TOTAL Tax, Business             500
> > Tshirts Exp                     437.12
> > Web Site Cost                     468
> > TOTAL EXPENSES                  23,934.70
> >
> > OVERALL TOTAL                  35,020.58
> >
> > That last number is the balance as of today.
> > _______________________________________________
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> > 
> 
> 
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