Re: [AGA-sc] telecon?

["S. Hieber" <shieber@yahoo.com>]

"Stepping in" means ?
 
Perhaps language roughly along these lines -- you folks pretty it up if you 
have the notion:
 
 
The San Francisco Bay Area Aquatic Plant Society ("SFBAAPS"), a regional 
organization of planted aquarium enthusiasts living generally in and around the 
greater San Francisco Bay Area and whose stated purpose is to enrich its 
membersâ aquatic gardening experience while advancing the aquatic gardening 
hobby, and The Aquatic Gardeners Association, Inc. ("AGA"), a nonprofit 
organization incorporated under the laws of Massachusetts, agree to the 
following:
 
SFBAAPS and AGA shall endeavor to jointly plan and conduct the activities for a 
convention in furtherance of the AGA's stated purpose ("Convention"):

    -    to disseminate information about aquatic plants. 
    -    to study and improve upon techniques for culturing aquatic and bog 
plants in aquariums and ponds. 
    -    to increase interest in aquatic gardening. 
    -    to promote fellowship among its members. 

The Convention is to be held a the Park Plaza Hotel, in Oakland, California, on 
or about November 10, 11, and 12, 
 
Convention Expenses shall be the gross amount of those expenditures made the 
AGA or SFBAAPS on behalf of the Convention with the Approval of the AGA Board 
of Directors, not including the Participation Payment, if any, paid by the AGA 
to SFBAAPS. Convention Revenues shall be the gross amount of all revenues 
received by the AGA or SFBAAPS as a direct result of the Convention. Membership 
dues or revenues shall not be deemed to be a direct result of the Convention.
 
The difference between all Convention Expenses and Convention Revenues shall be 
deemed the Net Financial Return of the Convention ("Net Return"). The Net 
Return, whether positive or negative, shall be borne solely by the AGA. 
Participation Payment: After the convention, the AGA shall pay to SFBAAPS for 
its participation in the planning and activities of the Convention one-half of 
the amount of the any Net Return in excess of $2,000. 
 
Whereas the convention is intended to be a joint endeavor of both parties, it 
is understood that each will be involved in the decision-making processes 
through representatives appointed by their respective organization and each 
party agrees that it will make reasonable good faith efforts to resolve any 
disputes relating to this agreement. The AGA, being the only party at risk for 
financial loss, may at its discretion assume responsibility for the planning 
and activities of the convention if it determines that doing so may reasonably 
minimize risk of significant financial loss.
 
 
[add here what other things do we want promised?]

 


----- Original Message ----
From: Erik Olson <erik@thekrib.com>
To: Aquatic Gardeners Association Board <aga-sc@thekrib.com>
Sent: Wednesday, January 25, 2006 11:07:58 PM
Subject: Re: [AGA-sc] telecon?


Did Jim say who the speaker wrangler is?

When the time comes, we should ask Leon if he has any experience running a 
big auction... it's all well and good to ask to chair it because you're 
pissed at how last year's was run, but...

I would propose we do a similar deal to DFW in terms of liability and 
profit: first $2000 net goes entirely to AGA, then 50% between the clubs 
afterwards.  But also add provision that since AGA is solely backing this 
financially, we are allowed to step in if we think the financial viability 
of the convention is threatened by actions (or inactions) by SFBAAPS.

Glad Larry is taking over hotel negs.  Might actually make this work now.

   - Erik

On Wed, 25 Jan 2006, S. Hieber wrote:

> No and yes. Jim and Larry still have to link up. I spoke about three hours or 
> so to the two of them separately.
>
> Jim's the chair (90% certain, imo) -- when there's no one else in line, you 
> are at the head of the line.
>
> Larry will speak with hotel.
>
> I will do a second redraft tomorrow of the hotel contract (to add catering 
> language) I sent previously to Jim and Larry (essentially the contract for 
> our last two conventions)
>
> Leon wants to do the auction.
>
> Still need to get clear with SF on the split between SF and AGA.
>
>
> I'm beat and have to get up at 4:00 am and haven't had dinner yet. So 
> th-th-th-th-that's all folks.
>
> sh
> ----- Original Message ----
> From: Erik Olson erik@thekrib.com
>
>
> Did you guys get together with Jim from SFBAAPS tonight?
>
>
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-- 
Erik Olson
erik at thekrib dot com
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