Re: [AGA-sc] [AGA-conheads] Convention Field Trip 2006 (fwd)

["S. Hieber" <shieber@yahoo.com>]

I'm okay with anything over $25 so I'm okay with $35. However, I think we have 
to make a point of saying that it includes admission to MBA which is normally 
$22 -- i.e., point out the overall value rather than let folks focus on on just 
the one figure. 
 
BTW, If we don't get enough folks to breakeven on the Field Trip then we 
probably won't be breaking even on overall Registration and will have bigger 
things about which to opine.
 
Assuming this passes, In the interest of time, I suggest that I send a check 
made out to the bus company but mailed to mailed to Leon, and have Leon sign 
the contract. We would have to include that in the vote, that he can enter the 
contract for us.
I'll work this out with Leon.
 
We should settle on all the prices, no?
 
I suggest ( or move if a motion is needed) we price at Registration $59, 
Banquet $39.80 & Field Trip $35, which seems to be the popular figure. That 
puts Reg & Banq at less than $100, same as the base price for a room night and 
an overall breakeven at about 70 persons.  Let's get this done today!
 
In the pool, I have 87 as the number of paid regs and 93 as total attendees. 
 
 
sh
 
 
----- Original Message ----
From: Erik Olson <erik@thekrib.com>
To: aga-sc@thekrib.com
Sent: Thursday, March 30, 2006 10:01:53 PM
Subject: [AGA-sc] [AGA-conheads] Convention Field Trip 2006 (fwd)


Folks, could we get a quick mini-vote on this?  I give it my thumbs-up.

   - Erik

-- 
Erik Olson
erik at thekrib dot com

---------- Forwarded message ----------
Date: Thu, 30 Mar 2006 14:53:39 -0800 (PST)
From: Leon Garden <usgardens@sbcglobal.net>
Reply-To: Convention Planning <aga-conheads@thekrib.com>
To: Convention Planning <aga-conheads@thekrib.com>
Subject: [AGA-conheads] Convention Field Trip 2006

Howdy All,

   I now have a bus contract that includes the "extra" charges I didn't know 
about with the first proposal.

   10 Nov 2006

   730               Depart Sheraton
   900               Arrive Monterey Bay Aquarium
   930-1100       Welcome; MBA orientation briefing; River Otters R&D briefing; 
behind the scenes tours in groups of less than 10 people.
   1100-200       Visit aquarium exhibits, wander Cannery Row or whatever; on 
your own
   230               Depart MBA
   400               Arrive Sheraton

   The contract cost for the bus for 12 hours is $900 and includes everything 
EXCEPT a gratuity for the driver (usually $50 and is optional) and a $25/hr 
charge if we use the bus for more than 12 hours. The bus is based in Monterey 
and the contract cost includes the bus and driver deadheads between Monterey 
and South San Francisco, all the gas surcharges and taxes. This price is 
significantly lower than any bids from transportaton companies on the SF 
peninsula.

   The coffee, juice and pastry on arrival at MBA can be optional (add it if 
you sell the 50 seats on the bus) and budget $200 for AGA Board discretion. 
Budget the $50 gratuity if you are happy with the transportation. And budget an 
additional $50 just in case something unlikely causes the bus to be over 12 
hours.

   My suggestion for the charge to those making the field trip reservation is 
$35 -- that makes the break even point about 35 seats sold; and as I expect, we 
will fill the bus quickly with 50 people which leaves a positive reserve of at 
least $550.

   Reservation for the field trip made and paid with convention registration is 
limited to the first 50 people. And I can still accommodate 10 more people on 
the MBA entry and tours that are in Monterey independently on the 10th. You can 
decide to hold these 10 tickets in your pocket or devise a scheme to have 
people pay for the entry and tours separately from their registrations.

   So, I'm through with the Field Trip Proposal -- let the auditors examine it 
and make your decision to accept (or not) the proposal. I need a commitment 
from who ever can authorize it for me to sign the contract and agree to repay 
me the $900. You need to decide to include the (optional) field trip in the 
registration package and to determine the charge for the trip you can be 
comfortable with. The bus contract is not in effect until I sign it. The 
aquarium facilities for a group of 60 are being made available to AGA as a 
contribution to the SFBAAPS for support of the AGA convention.

   This will be a fabulous addition to the 2006 AGA Convention.

   Leon Garden.
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