Re: [AGA-sc] [AGA-conheads] Convention Field Trip 2006 (fwd)

["Karen Randall" <krandall@rdrcpa.biz>]

Yes
----- Original Message ----- 
From: "Erik Olson" <erik@thekrib.com>
To: <aga-sc@thekrib.com>
Sent: Thursday, March 30, 2006 10:01 PM
Subject: [AGA-sc] [AGA-conheads] Convention Field Trip 2006 (fwd)


> Folks, could we get a quick mini-vote on this?  I give it my thumbs-up.
>
>   - Erik
>
> --
> Erik Olson
> erik at thekrib dot com
>
> ---------- Forwarded message ----------
> Date: Thu, 30 Mar 2006 14:53:39 -0800 (PST)
> From: Leon Garden <usgardens@sbcglobal.net>
> Reply-To: Convention Planning <aga-conheads@thekrib.com>
> To: Convention Planning <aga-conheads@thekrib.com>
> Subject: [AGA-conheads] Convention Field Trip 2006
>
> Howdy All,
>
>   I now have a bus contract that includes the "extra" charges I didn't 
> know about with the first proposal.
>
>   10 Nov 2006
>
>   730               Depart Sheraton
>   900               Arrive Monterey Bay Aquarium
>   930-1100       Welcome; MBA orientation briefing; River Otters R&D 
> briefing; behind the scenes tours in groups of less than 10 people.
>   1100-200       Visit aquarium exhibits, wander Cannery Row or whatever; 
> on your own
>   230               Depart MBA
>   400               Arrive Sheraton
>
>   The contract cost for the bus for 12 hours is $900 and includes 
> everything EXCEPT a gratuity for the driver (usually $50 and is optional) 
> and a $25/hr charge if we use the bus for more than 12 hours. The bus is 
> based in Monterey and the contract cost includes the bus and driver 
> deadheads between Monterey and South San Francisco, all the gas surcharges 
> and taxes. This price is significantly lower than any bids from 
> transportaton companies on the SF peninsula.
>
>   The coffee, juice and pastry on arrival at MBA can be optional (add it 
> if you sell the 50 seats on the bus) and budget $200 for AGA Board 
> discretion. Budget the $50 gratuity if you are happy with the 
> transportation. And budget an additional $50 just in case something 
> unlikely causes the bus to be over 12 hours.
>
>   My suggestion for the charge to those making the field trip reservation 
> is $35 -- that makes the break even point about 35 seats sold; and as I 
> expect, we will fill the bus quickly with 50 people which leaves a 
> positive reserve of at least $550.
>
>   Reservation for the field trip made and paid with convention 
> registration is limited to the first 50 people. And I can still 
> accommodate 10 more people on the MBA entry and tours that are in Monterey 
> independently on the 10th. You can decide to hold these 10 tickets in your 
> pocket or devise a scheme to have people pay for the entry and tours 
> separately from their registrations.
>
>   So, I'm through with the Field Trip Proposal -- let the auditors examine 
> it and make your decision to accept (or not) the proposal. I need a 
> commitment from who ever can authorize it for me to sign the contract and 
> agree to repay me the $900. You need to decide to include the (optional) 
> field trip in the registration package and to determine the charge for the 
> trip you can be comfortable with. The bus contract is not in effect until 
> I sign it. The aquarium facilities for a group of 60 are being made 
> available to AGA as a contribution to the SFBAAPS for support of the AGA 
> convention.
>
>   This will be a fabulous addition to the 2006 AGA Convention.
>
>   Leon Garden.


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