Re: [AGA-sc] Notification of Payment Received

[Erik Olson <erik@thekrib.com>]

Remember, though, that Leon is just reporting in what needs to get done to 
the closest thing he sees as someone in charge.  That's a good thing.

I would say we either have the registration packets available at 7:00 AM 
in the meeting area, or use a simple check-off-the-clipboard technique to 
validate everyone.  But yes, someone needs to do the organization, 
possibly two people.  This is something for October.

   - Erik

On Mon, 5 Jun 2006, S. Hieber wrote:

> Yes, snacks are in the budget and can be reimbursed up to the budgeted 
> amount. It's good that SF checks before making an expenditure that it 
> expects the PA to cover -- they're not exactly organized.
>
> If we just tell folks to meet at x:00 am and board the bus, we risk a 
> lot of things going wrong, including people on the bus that shouldn't be 
> there, people that should be but are not on the bus but waiting for 
> further instructions. One reason I suggested scheduling the meeting time 
> a good while before the departure time.
>
> No tip guy, no ticket checker guy, no crowd organizer and question 
> answering guy? Who the hell in SF claimed to have organized this friggin 
> thing? That's who should be . . .
>
> I vote we hold the convention somewhere else. Is it too late to change 
> venue?
>
> sh
>
>
> ----- Original Message ----
> From: Erik Olson <erik@thekrib.com>
> To: Leon Garden <usgardens@sbcglobal.net>
> Cc: aga-sc@thekrib.com
> Sent: Sunday, June 4, 2006 5:50:49 PM
> Subject: Re: [AGA-sc] Notification of Payment Received
>
>
> Hi Leon,
>
> That's good to know about the bus.  I am definitely holding to that
> hardfast limit of 60 (hence my posts to aga-conheads reminding SFBAAPS of
> this).  We're going to sell 50, and those will be guaranteed seats.
> There will probably be a few others such as my wife and myself (though I
> actually bought seats -- we'll consider that donation) who are going to
> take other transportation in order to return to the convention early
> enough to set up, coordinate and greet people at 4 (so that we do not have
> a repeat of 2004).  We will keep the other 10 slots in reserve for
> speakers and semi-paid folks who are going back early.
>
> We will definitely make sure that someone is coordinating the bus loading.
> It will be a lot easier with only 50 instead of 100. (cc-ing AGA board so
> someone else puts it on the checklist.)
>
> I thought we authorized you to do the snacks thing as part of the deal.
> Guys, is this OK?
>
> I guess we should have tip-guy be the same as herd-guy.
>
>   - Erik
>
>
> On Sun, 4 Jun 2006, Leon Garden wrote:
>
>> Erik,
>>
>>  I plan to meet the bus at the aquarium in Monterey -- someone else
>> (who?) will coordinate loading the 50 field trippers. The bus actually
>> has 56 or 58 seats -- I set the limit at 50 pax to preclude over
>> crowding. You, of course, can use the seats however you like. But, the
>> aquarium tour is limited to 60 people. Are you ready to authorize the
>> purchase of snacks and coffee for the brief breifing period in the
>> conference room before the behind the scenes tours? I plan to use one of
>> the Starbucks meeting packs. If you have made that decision I'll put it
>> on my list of pending preparations. You may want to designate who (on
>> the bus) will pass the tip to the bus driver (if you are satisfied with
>> the transportation).
>>
>>  Leon.
>>  Erik Olson <erik@thekrib.com> wrote:
>>  Hi Leon,
>> Are you going to need one of the bus slots, or are you driving to/from
>> Monterey?
>> Thanks again for putting the field trip together!
>> - Erik
>
>

-- 
Erik Olson
erik at thekrib dot com
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