Re: [AGA-sc] Notification of Payment Received

["S. Hieber" <shieber@yahoo.com>]

Yes, snacks are in the budget and can be reimbursed up to the budgeted amount. 
It's good that SF checks before making an expenditure that it expects the PA to 
cover -- they're not exactly organized.
 
If we just tell folks to meet at x:00 am and board the bus, we risk a lot of 
things going wrong, including people on the bus that shouldn't be there, people 
that should be but are not on the bus but waiting for further instructions. One 
reason I suggested scheduling the meeting time a good while before the 
departure time.
 
No tip guy, no ticket checker guy, no crowd organizer and question answering 
guy? Who the hell in SF claimed to have organized this friggin thing? That's 
who should be . . .
 
I vote we hold the convention somewhere else. Is it too late to change venue? 
 
sh


----- Original Message ----
From: Erik Olson <erik@thekrib.com>
To: Leon Garden <usgardens@sbcglobal.net>
Cc: aga-sc@thekrib.com
Sent: Sunday, June 4, 2006 5:50:49 PM
Subject: Re: [AGA-sc] Notification of Payment Received


Hi Leon,

That's good to know about the bus.  I am definitely holding to that 
hardfast limit of 60 (hence my posts to aga-conheads reminding SFBAAPS of 
this).  We're going to sell 50, and those will be guaranteed seats. 
There will probably be a few others such as my wife and myself (though I 
actually bought seats -- we'll consider that donation) who are going to 
take other transportation in order to return to the convention early 
enough to set up, coordinate and greet people at 4 (so that we do not have 
a repeat of 2004).  We will keep the other 10 slots in reserve for 
speakers and semi-paid folks who are going back early.

We will definitely make sure that someone is coordinating the bus loading. 
It will be a lot easier with only 50 instead of 100. (cc-ing AGA board so 
someone else puts it on the checklist.)

I thought we authorized you to do the snacks thing as part of the deal. 
Guys, is this OK?

I guess we should have tip-guy be the same as herd-guy.

   - Erik


On Sun, 4 Jun 2006, Leon Garden wrote:

> Erik,
>
>  I plan to meet the bus at the aquarium in Monterey -- someone else 
> (who?) will coordinate loading the 50 field trippers. The bus actually 
> has 56 or 58 seats -- I set the limit at 50 pax to preclude over 
> crowding. You, of course, can use the seats however you like. But, the 
> aquarium tour is limited to 60 people. Are you ready to authorize the 
> purchase of snacks and coffee for the brief breifing period in the 
> conference room before the behind the scenes tours? I plan to use one of 
> the Starbucks meeting packs. If you have made that decision I'll put it 
> on my list of pending preparations. You may want to designate who (on 
> the bus) will pass the tip to the bus driver (if you are satisfied with 
> the transportation).
>
>  Leon.
>  Erik Olson <erik@thekrib.com> wrote:
>  Hi Leon,
> Are you going to need one of the bus slots, or are you driving to/from
> Monterey?
> Thanks again for putting the field trip together!
> - Erik

-- 
Erik Olson
erik at thekrib dot com
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