Re: [AGA-sc] Questions

["Karen Randall" <krandall@rdrcpa.biz>]

I think if we do T-shirts, we HAVE to use Bill's design.  We can always do 
our own AGA T-shirts separately with the drawing I'm working on.  Regular 
AGA T-shirts aren't date-sensitive the way convention T's are.  The day 
after the convention, any left over convention T-s are "priceless".<g>

Karen

----- Original Message ----- 
From: "S. Hieber" <shieber@yahoo.com>
To: "Aquatic Gardeners Association Board" <aga-sc@thekrib.com>
Sent: Tuesday, September 26, 2006 1:15 PM
Subject: Re: [AGA-sc] Questions


>>>>see below
>
> ----- Original Message ----
> From: Erik Olson <erik@thekrib.com>
> To: aga-sc@thekrib.com
> Sent: Monday, September 25, 2006 4:23:54 AM
> Subject: [AGA-sc] Questions
>
>>>>>>>Ohhhh, those questions.
>
>  Another late night reading archives.
>
> Scott: I'm looking at the various budget forcecasts used to predict
> whether the convention would break even, and where it shows it happens at
> around 80 people.  It appears these did NOT take into account auction
> revenue, or that auction revenue is hidden from the spreadsheet.  Can you
> elaborate?
>
>
>>>>>>>>>>>>>I've been assuming auction revs at 1.3 items per paid attendee 
>>>>>>>>>>>>>and an avg of $8 per item gross revenue based on 2003 data and 
>>>>>>>>>>>>>a 30% share to the convention. That's not espeically 
>>>>>>>>>>>>>conservative except that the convention share will be higher 
>>>>>>>>>>>>>than 30% overall since the FAN donations are significant $s 
>>>>>>>>>>>>>with 100% going to the convention. But in any event, Silent and 
>>>>>>>>>>>>>live Auction revs are absolutely critical to this thing working 
>>>>>>>>>>>>>out financially.
>
> Scott: Based on what I dug up yesterday, I think you are the one to decide 
> if we have the budget to do T-Shirts (as opposed to asking the question
> "Are we doing shirts?").  My only suggestion is that whoever might do the
> printing (Bill, or Cheryl's connections) get a quote for a run of 50
> rather than 100 shirts.  I think we'll sell around 25-50.  We can probably
> give away shirts to volunteers as a thank-you.
>
>>>>It was hard to know whether to inlcude them or not. I had something 
>>>>small for shirts that I've been using as a place holder.
>>>>Let's figure about $650 for 50 shirts or an average of $13 each -- that 
>>>>fits Bill's vendor's price on a lot of 100. I assume at 80 paid 
>>>>attendees, we might sell 15 @ $15, proportionally more or less with more 
>>>>or fewer attendees.
>
>>>>With those assumptions, they can generate $300-$400 in losses.  If we 
>>>>can sell the same number of shirts at $18, then the loss on the shirts 
>>>>would be about $230-350. The breakeven moves up by the loss divided by 
>>>>$59 so about 5 to 9 registrations to cover the shirts. It depends very 
>>>>much on  how many we we have to buy, how much we could sell them for and 
>>>>how many we could sell. On a financial basis, they don't make sense. 
>>>>They will cost us and we haven't gotten close to 80 paid regs yet. So 
>>>>pushing the breakeven bar higher might be really pressing it. Otoh, 
>>>>we're probably within a $1000-$2000 in losses at this point rather than 
>>>>the $3000-$5000 range. And, we might even break even, there's still time 
>>>>for a big rush. So shirts won't be a terrible burden. Still, 
>>>>financially, they don't make sense.
>
>>>>>As a business decision, it could be good to get them anyway -- PR, 
>>>>>intangibles, and all that. I say someone should buy 50 shirts if we can 
>>>>>get them for $13 or less average cost per shirt --  and someone wants 
>>>>>to get the >>>design , deal worth the shirts and printer, etc.. Be good 
>>>>>to give some to staffers and sell what we can.
>
>>>>Should we ask Bill if he wants to order 50 shirts? ;-)  It might be salt 
>>>>in a lot of wounds if we did our own convention design shirt at this 
>>>>point. (although, personally, I'm partial to KR's work).
>
> So the narowminded Treasurer says no but I say yes to shirts.
>
> sh
>
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