Thanks. This is very helpful. Some clarifications in
[brackets] below
----- Original Message ----
From: Erik Olson
<
erik@thekrib.com>
To: Aquatic
Gardeners Association Board <
aga-sc@thekrib.com>
Sent: Saturday,
November 18, 2006 8:39:40 PM
Subject: Re: [AGA-sc] Draft Convention
Report
Rockin! Thanks for all the hard work. I actually
read through the whole
thing (much to the chagrin of my family in the
other room).
----------
Minor note: if including aquaforest in IA
donors, also include ADG, as
they donated tank and sand.
[got it]
page 6, "AG2K3 granted..." maybe do a global search on
AGA2K3.
[Oy! Fixed them]
also page 6, "The
financial results for 2004 include..." 2004?
[Same Oy -- that's what I get for not having my wife
do her usual proof read]
p9: I don't understand how banquet
& presentation rooms cost $1600.89.
Shouldn't it have been more like
the 3500 you mention on the previous
page. Or did I miss a
paragraph?
[Okay, this tells me I need to redo the numbers so
that this is clear. It's obviously a muddled presentation now. I'll keep the
rooms and banq entirely separate -- it means redoing a bunch of refences inthe
spreadsheets and links but the stuff isn't any good if it isn't clear.
You're right about the amount but that dang liquidated damages credit comes
into play. If you ignore the line item "Meeting Rooms" and think of the
expense line item for "Banq and Rooms" as the entry for both, throw inthe
$1,800 credit there, and you'll get to the number shown. I'll make this more
straightforward.]
page 10. Shirt sales should have
been a loss, because we gave them to
volunteers, and paid about
$900. Not sure how the $336 number is
calculated. Is
that per-shirt cost? Hmm... (OK, on page 11 you explain
it) I
sort of look at it that the purchased shirts were a way to offset
the
overall cost of printing the run of 72. So it's a net loss on the
shirts of around $350 as opposed to a profit of $203. We would
never have
sold all 72 shirts, so I can't realistically look at it as a
profit.
Perhaps the answer is somewhere in between. Doesn't
matter. :)
[I can make this clearer too. I could have just
treated the shirts as one thing. But we sold shirts and they were a good deal
and we knew we weere going to give most away without any return on them. The
sirts weren't inthe budget at all so I thought I could go ahead and treat the
ggift shirts as one item and the sale shirts as another -- separate the gifts
from the sales shirts. On the gifts there was no revenue and no corresponding
revenue line item. I tried to explain this treatment with the discussion but
didn't do a very good job. I'll talk it over to Cheryl and think of a better
treatment.]
Comment on field trip at bottom of page. Not sure the
purpose of the
downer message on the field trip. Making $500 on
a $1300 expenditure
isn't too shabby in reality!
[Oops. It wasn't meant to sound like a downer. I'll
make some changes to avoid that import in the text]
p.11 AGA2K3
again. Did they have a cash bar? I thought we
didn't.
p.11 Raffle. Those tickets were provided by ME, not
tropica. :) They cost
about $8. That's part of that $30 of misc. office
depot expenses.
[Laughing at myself here while I bang my forhead on
the desk. Karen told me give Troels a "Receipt for $50 for the
raffle tickets." With the insight of John Maynard Keynes, I thought he
wanted something to show he had bought and provided the tickets--and that's
how I wrote out the receipt and Troels read it and said, "Fine." So, let
me think harder here -- is the case actually that they bought $50 worth
of chances on the Aquarium and needed proof of that for the expense account?
Okay, yes, that makes all kinds more sense. The other way sounds pretty
silly now. I can straighten that out as soon as the swelling on my forhead
subsides.]
p.14 Ooh, you counted the TFH ad as part of
AGA2K6? Cool.
[We bought six ads I was going to charge the
4 that ran preconvention to the AGA2K6 but when I checked with
Cheryl said two were for AGA2K6, two were contest, and two were
TAG. Honestly, I looked for all reasonably attrbutable costs. Got any
AGA2K6-related ATM fees? DVD label ink use? Scotch tape? Mechanical pencil
leads? Any speaker meals?]
Thanks, again,
The your comments and corrections will
definitely make for a better report. That won't get you a cup of
coffee but better matters.
sh