Re: [AGA-sc] Draft Convention Report

[Kathy Olson <kathy@thekrib.com>]

it was me!

On Sun, 19 Nov 2006, Karen Randall wrote:

> [Laughing at myself here while I bang my forhead on the desk. Karen told me 
> give Troels a "Receipt for $50 for the raffle tickets."
>
> Not that it matters much, but it warn't me... I didn't know they bought 
> raffle tickets.
>
> Karen
>
> ----- Original Message -----
>  From: S. Hieber
>  To: Aquatic Gardeners Association Board
>  Sent: Saturday, November 18, 2006 10:36 PM
>  Subject: Re: [AGA-sc] Draft Convention Report
>
>
>  Thanks. This is very helpful. Some clarifications in [brackets] below
>
>  ----- Original Message ----
>  From: Erik Olson <erik@thekrib.com>
>  To: Aquatic Gardeners Association Board <aga-sc@thekrib.com>
>  Sent: Saturday, November 18, 2006 8:39:40 PM
>  Subject: Re: [AGA-sc] Draft Convention Report
>
>
>  Rockin!  Thanks for all the hard work.  I actually read through the whole
>  thing (much to the chagrin of my family in the other room).
>
>  ----------
>  Minor note: if including aquaforest in IA donors, also include ADG, as
>  they donated tank and sand.
>
>  [got it]
>
>  page 6, "AG2K3 granted..." maybe do a global search on AGA2K3.
>  [Oy! Fixed them]
>
>  also page 6, "The financial results for 2004 include..." 2004?
>  [Same Oy -- that's what I get for not having my wife do her usual proof read]
>
>  p9: I don't understand how banquet & presentation rooms cost $1600.89.
>  Shouldn't it have been more like the 3500 you mention on the previous
>  page.  Or did I miss a paragraph?
>
>  [Okay, this tells me I need to redo the numbers so that this is clear. It's 
> obviously a muddled presentation now. I'll keep the rooms and banq entirely 
> separate -- it means redoing a bunch of refences inthe spreadsheets and links 
> but the stuff isn't any good if it isn't clear.  You're right about the 
> amount but that dang liquidated damages credit comes into play. If you ignore 
> the line item "Meeting Rooms" and think of the expense line item for "Banq 
> and Rooms" as the entry for both, throw inthe $1,800 credit there, and you'll 
> get to the number shown. I'll make this more straightforward.]
>
>  page 10.  Shirt sales should have been a loss, because we gave them to
>  volunteers, and paid about $900.  Not sure how the $336 number is
>  calculated.  Is that per-shirt cost?  Hmm... (OK, on page 11 you explain
>  it) I sort of look at it that the purchased shirts were a way to offset
>  the overall cost of printing the run of 72.  So it's a net loss on the
>  shirts of around $350 as opposed to a profit of $203.  We would never have
>  sold all 72 shirts, so I can't realistically look at it as a profit.
>  Perhaps the answer is somewhere in between.  Doesn't matter. :)
>
>  [I can make this clearer too. I could have just treated the shirts as one 
> thing. But we sold shirts and they were a good deal and we knew we weere 
> going to give most away without any return on them. The sirts weren't inthe 
> budget at all so I thought I could go ahead and treat the ggift shirts as one 
> item and the sale shirts as another -- separate the gifts from the sales 
> shirts. On the gifts there was no revenue and no corresponding revenue line 
> item. I tried to explain this treatment with the discussion but didn't do a 
> very good job. I'll talk it over to Cheryl and think of a better treatment.]
>
>  Comment on field trip at bottom of page.  Not sure the purpose of the
>  downer message on the field trip.  Making $500 on a $1300 expenditure
>  isn't too shabby in reality!
>
>  [Oops. It wasn't meant to sound like a downer. I'll make some changes to 
> avoid that import in the text]
>
>  p.11 AGA2K3 again.  Did they have a cash bar?  I thought we didn't.
>
>  p.11 Raffle.  Those tickets were provided by ME, not tropica. :) They cost
>  about $8. That's part of that $30 of misc. office depot expenses.
>
>  [Laughing at myself here while I bang my forhead on the desk. Karen told me 
> give Troels a "Receipt for $50 for the raffle tickets."  With the insight of 
> John Maynard Keynes, I thought he wanted something to show he had bought and 
> provided the tickets--and that's how I wrote out the receipt and Troels read 
> it and said, "Fine." So, let me think harder here -- is the case actually 
> that they bought $50 worth of chances on the Aquarium and needed proof of 
> that for the expense account? Okay, yes, that makes all kinds more sense. The 
> other way sounds pretty silly now. I can straighten that out as soon as the 
> swelling on my forhead subsides.]
>
>  p.14 Ooh, you counted the TFH ad as part of AGA2K6?  Cool.
>
>  [We bought six ads  I was going to charge the 4 that ran preconvention to 
> the AGA2K6 but when I checked with Cheryl said two were for AGA2K6, two were 
> contest, and two were TAG. Honestly, I looked for all reasonably attrbutable 
> costs. Got any AGA2K6-related ATM fees? DVD label ink use? Scotch tape? 
> Mechanical pencil leads? Any speaker meals?]
>
>  Thanks, again,
>  The your comments and corrections will definitely make for a better report. 
> That won't get you a cup of coffee but better matters.
>
>  sh
>
>
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>
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