Re: Masthead IV: Masthead's Revenge

[Erik Olson <erik@thekrib.com>]

On Tue, 3 Sep 2002, Charter wrote:

> Here's the latest draft of the dreaded Masthead.  Take heart from the 
> thought that we only have to hash this out once, at the beginning of the 
> year.  As soon as we've got it all straightened out, we will not need to 
> discuss it any further, I promise!  :) 
> 
> GSAS BOARD OF DIRECTORS 
> 
> President: Clay Hess
> Treasurer: Bob Holmes
> Historian: Rick Rose
> Board Members: Dave Sanford, Don Rudee, Paul Carey 

    , Erik Olson, Erika Barcott

> COMMITTEE CHAIRS 
> Plant Auction: Erik Olson

I think that technically that's still "open".  I have not committed to it 
for this year.  I am hoping I can, but I do not know yet.


> OPEN POSITIONS 
> 
> Board Meeting Coordinator
> Contests
> Fish of the Month
> General Auction       
> General Meeting Coordinator
> Horticulture Award Program
> Philanthropy
> Promotional Relations
> Shows
> Summer Picnic Coordinator
> Winter Party Coordinator 
> 
> Take a close look at the list of open positions and let me know if we can 
> dispense with or combine some of the positions.  For example, do we really 
> need both a summer and a winter party coordinator?  Could this position 
> plausibly be combined into a single position called "Party Coordinator"?  
> And do we actually need a board meeting coordinator?  Seems like they do a 
> pretty good job of coordinating themselves, but what do I know?  :) 

Here's the problem with combining summer & winter... At least when we were
doing picnics (since Steve left, we have no picnic).  I know, Rick, you
want to talk about it at the meeting.. so consider this all pre-fodder...
They were organized by two separate people.  One to go and take care of
getting a spot for the picnic, sending out the announcement, food, etc.  
The Christmas/holiday party was a totally different beast, often handled
by the hospitality person, but realistically a big enough project in
itself.  (Think of these positions as individual "one-shot meeting
coordinators"  .. xmas, plantauction, gen auction, picnic, and the general
meeting coordinator.  You wouldn't want to force the Plant Auction 
person to also coordinate the general auction?  OK, bad example. :( ).

You are right about Board Meeting Coordinator.  This position was invented
when I took over as president because we rotated locations (sometimes
houses, sometimes restaurants, sometimes the basement of Elliott Bay
Bookstore) and this person was put in charge of making sure we had a spot
for the next meeting & that everyone knew by the end of the previous board
meeting, so it would make it into the minutes.  This has essentially been
obsoleted by the e-mail list, because even up to the day of the board
meeting, "someone" can say "oh, board meeting tonight, my house."  This
doesn't remove the need for someone to be responsible... perhaps it is the
president, or even better, the Vice President (a topic for another day!).

Contests used to be separated out.  It's pretty useless as a single chair
now, as each contest is run by its particular champion.  I'd suggest 
voting it out.

Likewise, Shows is only relevant if someone actually wants to start doing
one.  It sits as a reminder that someday we may have a home show or bowl
show again.

That's the danger of optimizing out empty chairs, unfortunately...I now 
really regret doing this on the website & have restored them in the next 
version (which I am taking online in mere seconds!).

  - Erik

-- 
Erik Olson
erik at thekrib dot com


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