RE: Memberships, expiry, cards, etc

["Hess, Clay A" <clay.a.hess@boeing.com>]

Gosh, as long as the back of blue postcards don't look like checks, I
suppose I am ok....~~smile~~

-----Original Message-----
From: Charter [mailto:charter@charter-terminal.com]
Sent: Wednesday, September 04, 2002 7:38 PM
To: gsas-board@thekrib.com
Subject: Re: Memberships, expiry, cards, etc


I hate to add an extra step to the process, but it seems to me that people 
who are about to be purged should be notified the month before, to give them

a chance to renew at the next meeting.  If the membership cards are blue, 
then the reminder cards could be orange. 

Since I'm the one who came up with this idea (and since I can hear everyone 
 - particularly Erik - groan when they read this message) I don't mind being

appointed Chair of the Mailing Stuff Out Committee.  I'm pretty responsible 
(if I do say so myself), I live just a few blocks from a post office, I have

ample free time for projects this year, and I'm good with databases. 

Then again, there is the issue of Clay's signature.  Of course, with 
official approval, I'm also capable of writing "Clay A. Hess" on the backs 
of blue postcards.  Just something to keep in mind.  :) 

 - Erika 

Erik Olson writes: 

> Hi folks, 
> 
> I am printing the labels for the postcards right now.  Reminded me of yet 
> one more little annoyance we probably have to address. 
> 
> History:  
> 
> GSAS has handled membership renewals in a variety of ways in the past.  
> During some dynasties, membership was always due at the same time of the
> year, i.e. at the general auction.  Cards were mailed out (or given out? 
> Clay or Dave, any input here?) at that time to the entire membership. 
> 
> During my tenure as editor, memberships were renewed throughout the year.

> Thus, they were also EXPIRED throughout the year.  The software handling 
> the database was set up to "flag" new and renewing members, so their 
> labels would be printed last and thus easily separated by the person 
> mailing the newsletter.   
> 
> The newsletter mailer, meanwhile, inserts a small blue membership card 
> into the magazine, either stapled or taped.  When I was prez, I just did 
> it all at once.  I think Heather  gave me a whole bunch of cards 
> pre-signed.  I think Clay did the same with Joe. 
> 
> When I ported the database to be web-based, I kept this functionality --
> Bob sets a special "renew/new" field when he processes the checks, and
> when I print the labels, I have a script that resets the flags... 
> 
> ...or so it used to be.  Since about mid-2000, I have stopped doing this, 
> because I didn't think we were being fair to the membership when I was 
> only publishing 6 newsletters a year.  As a result of this, we have about 
> 25 members who will be purged off the list next time I reset the flags.  
> Folks like Anne & Bob, David Walburger, Sam Beavin, and  Laurie Hughes. 
> 
> THE PRESENT: 
> 
> OK, so I propose that as of next month, i.e. Erika's first newsletter, we 
> purge the list and send new membership cards to everyone left, just to be 
> sure everyone is covered.  Perhaps we mail it out before the purge, so 
> that expuiring folks get a chance to renew.  I'm not positive, but I 
> suspect that it's been so long since the last reset-n-purge that some of 
> the "new" flagged people have already expired! 
> 
> An alternative proposal might be that we switch to "once-a-year" mode,
> especially if it's easier for Erika to handle.  Should we want to, this is
> a unique opportunity to change modes because everything's already so
> messed up. 
> 
> What to do until then: 
> 
>   * Locate & sign membership cards (Clay)
>   * Modify label software to show expire date even on renewals (Erik) 
> 
>   - Erik 
> 
> -- 
> Erik Olson
> erik at thekrib dot com 
> 
>   ------------------
>   To unsubscribe from this list, e-mail majordomo@thekrib.com
>   with "unsubscribe gsas-board" in the body of the message.
>   Old messages are available at http://lists.thekrib.com/gsas-board
>   When asked, log in as username is "gsas-board", and password
"gsas-bored". 
> 
 
  ------------------
  To unsubscribe from this list, e-mail majordomo@thekrib.com
  with "unsubscribe gsas-board" in the body of the message.
  Old messages are available at http://lists.thekrib.com/gsas-board
  When asked, log in as username is "gsas-board", and password "gsas-bored".
  ------------------
  To unsubscribe from this list, e-mail majordomo@thekrib.com
  with "unsubscribe gsas-board" in the body of the message.
  Old messages are available at http://lists.thekrib.com/gsas-board
  When asked, log in as username is "gsas-board", and password "gsas-bored".