RE: Memberships, expiry, cards, etc

["Hess, Clay A" <clay.a.hess@boeing.com>]

~~laughing~~......Uhhhhhhhhh, does this mean that I should stop doing that
now too?  

-----Original Message-----
From: Charter [mailto:charter@charter-terminal.com]
Sent: Wednesday, September 04, 2002 7:57 PM
To: gsas-board@thekrib.com
Subject: Re: Memberships, expiry, cards, etc


I promise not to use a super girly script, with little smiley faces in the 
dots over the letter I, and everything.  ;) 

 - Erika 

Hess, Clay A writes: 

> Gosh, as long as the back of blue postcards don't look like checks, I
> suppose I am ok....~~smile~~ 
> 
> -----Original Message-----
> From: Charter [mailto:charter@charter-terminal.com]
> Sent: Wednesday, September 04, 2002 7:38 PM
> To: gsas-board@thekrib.com
> Subject: Re: Memberships, expiry, cards, etc 
> 
> 
> I hate to add an extra step to the process, but it seems to me that people

> who are about to be purged should be notified the month before, to give
them 
> 
> a chance to renew at the next meeting.  If the membership cards are blue, 
> then the reminder cards could be orange.  
> 
> Since I'm the one who came up with this idea (and since I can hear
everyone 
>  - particularly Erik - groan when they read this message) I don't mind
being 
> 
> appointed Chair of the Mailing Stuff Out Committee.  I'm pretty
responsible 
> (if I do say so myself), I live just a few blocks from a post office, I
have 
> 
> ample free time for projects this year, and I'm good with databases.  
> 
> Then again, there is the issue of Clay's signature.  Of course, with 
> official approval, I'm also capable of writing "Clay A. Hess" on the backs

> of blue postcards.  Just something to keep in mind.  :)  
> 
>  - Erika  
> 
> Erik Olson writes:  
> 
>> Hi folks,  
>> 
>> I am printing the labels for the postcards right now.  Reminded me of yet

>> one more little annoyance we probably have to address.  
>> 
>> History:   
>> 
>> GSAS has handled membership renewals in a variety of ways in the past.  
>> During some dynasties, membership was always due at the same time of the
>> year, i.e. at the general auction.  Cards were mailed out (or given out? 
>> Clay or Dave, any input here?) at that time to the entire membership.  
>> 
>> During my tenure as editor, memberships were renewed throughout the year.
> 
>> Thus, they were also EXPIRED throughout the year.  The software handling 
>> the database was set up to "flag" new and renewing members, so their 
>> labels would be printed last and thus easily separated by the person 
>> mailing the newsletter.    
>> 
>> The newsletter mailer, meanwhile, inserts a small blue membership card 
>> into the magazine, either stapled or taped.  When I was prez, I just did 
>> it all at once.  I think Heather  gave me a whole bunch of cards 
>> pre-signed.  I think Clay did the same with Joe.  
>> 
>> When I ported the database to be web-based, I kept this functionality --
>> Bob sets a special "renew/new" field when he processes the checks, and
>> when I print the labels, I have a script that resets the flags...  
>> 
>> ...or so it used to be.  Since about mid-2000, I have stopped doing this,

>> because I didn't think we were being fair to the membership when I was 
>> only publishing 6 newsletters a year.  As a result of this, we have about

>> 25 members who will be purged off the list next time I reset the flags.  
>> Folks like Anne & Bob, David Walburger, Sam Beavin, and  Laurie Hughes.  
>> 
>> THE PRESENT:  
>> 
>> OK, so I propose that as of next month, i.e. Erika's first newsletter, we

>> purge the list and send new membership cards to everyone left, just to be

>> sure everyone is covered.  Perhaps we mail it out before the purge, so 
>> that expuiring folks get a chance to renew.  I'm not positive, but I 
>> suspect that it's been so long since the last reset-n-purge that some of 
>> the "new" flagged people have already expired!  
>> 
>> An alternative proposal might be that we switch to "once-a-year" mode,
>> especially if it's easier for Erika to handle.  Should we want to, this
is
>> a unique opportunity to change modes because everything's already so
>> messed up.  
>> 
>> What to do until then:  
>> 
>>   * Locate & sign membership cards (Clay)
>>   * Modify label software to show expire date even on renewals (Erik)  
>> 
>>   - Erik  
>> 
>> -- 
>> Erik Olson
>> erik at thekrib dot com  
>> 
>>   ------------------
>>   To unsubscribe from this list, e-mail majordomo@thekrib.com
>>   with "unsubscribe gsas-board" in the body of the message.
>>   Old messages are available at http://lists.thekrib.com/gsas-board
>>   When asked, log in as username is "gsas-board", and password
> "gsas-bored". 
>> 
>  
>   ------------------
>   To unsubscribe from this list, e-mail majordomo@thekrib.com
>   with "unsubscribe gsas-board" in the body of the message.
>   Old messages are available at http://lists.thekrib.com/gsas-board
>   When asked, log in as username is "gsas-board", and password
"gsas-bored".
>   ------------------
>   To unsubscribe from this list, e-mail majordomo@thekrib.com
>   with "unsubscribe gsas-board" in the body of the message.
>   Old messages are available at http://lists.thekrib.com/gsas-board
>   When asked, log in as username is "gsas-board", and password
"gsas-bored". 
> 
 
  ------------------
  To unsubscribe from this list, e-mail majordomo@thekrib.com
  with "unsubscribe gsas-board" in the body of the message.
  Old messages are available at http://lists.thekrib.com/gsas-board
  When asked, log in as username is "gsas-board", and password "gsas-bored".
  ------------------
  To unsubscribe from this list, e-mail majordomo@thekrib.com
  with "unsubscribe gsas-board" in the body of the message.
  Old messages are available at http://lists.thekrib.com/gsas-board
  When asked, log in as username is "gsas-board", and password "gsas-bored".