RE: meeting

["Hess, Clay A" <clay.a.hess@boeing.com>]

Erik/All,

Sounds like some of what I remember about the Bylaws is correct....they really 
do not reflect what we do today.

As I noted before, I really enjoy going to other member's homes for the Board 
Meetings, but, if this is too much trouble for others, then, I am not adverse 
to meeting in a central location.  The Board just needs to decide how they wish 
to handle this and make it so.

You are correct as to the suggestion on Nominations and Elections and Change of 
Officers.  I was off by a month it appears.  No biggie, we can work with 
whatever the Board votes into position and incorporates into the Bylaws.  I 
really do not wish to be changing this type of thing every year.....I do not 
feel that is in the best interest of any Society.

I am happy to hear the Summer picnic is in work.....that is a worry off my mind 
then.

Clay

-----Original Message-----
From: Erik Olson [mailto:erik@thekrib.com]
Sent: Saturday, May 10, 2003 7:47 AM
To: gsas-board@thekrib.com
Subject: RE: meeting


Hi Clay,

On Sat, 10 May 2003, Hess, Clay A wrote:

> Along these lines I know some clubs meet in restaurants and that might
> be an option for a location half way in between, or closer to halfway at
> least.  I would realy like to make it work the best for all those that
> attend the club and the board meetings too.

10-year history: Before I was prez ('93-95) the board meeting was nearly
always at the same house, Avis Mitchell's place in Greenlake, because of
its cental location.  There also wasn't the whole crazy food/host thing,
it was more sort of "show up and have the meeting".  When I was prez
('95-98), Avis was starting to get sick and had to leave the board, so we
moved the meetings to Romio's pizza on Eastlake, the basement of
Elliott Bay Books in downtown, and different people's houses.  So it has
been done before!

I would definitely prefer either a more central location, or a wider 
variety of member houses every month.  To put a positive spin on it, 
sometimes a new house is what actually gets me motivated enough to show 
up.

> But, I think we should discuss the Summer picnic and where and what that
> might entail.  I know that Paul Winchester has offered his place as an
> option for the picnic.

We talked about it at the last board meeting, and I beleive Rick has been 
working out details of how Paul would like to run it.

>  The other item I would really like to get
> addressed is how much longer the officer terms will go.  
...
> I know we have discussed elections in December, which
> is fine by me if that is what the majority wish.  I will stay on as
> President as long as the Board wishes me to this year.  

Actually, I suggested having elections BEFORE December, like nominations
in October, election in November, but the actual changeover in officers at
the December meeting a month later.  The advantage of such would be that
the changeover happens at a better point in the year where meetings have
been planned out, and the old officers are kind of "on hand" to help with
the transition.

There's been no vote on this I think.  Actually I don't think the board
voted on anything last month because you weren't there to give your input
and vote!

> So, if we are going to change elections permanently, I think we should
> ammend our bylaws.  But, to do this, I do believe it would be worthwhile
> to review the bylaws completely and update them wherever we feel it
> necessary.

Yes, if you actually read the bylaws (something I *finally* did a few
weeks back) you'll see that (1) they're not that big, and (2) they're
completely out of sync with what's actually happens in the club.    
They're more relevant for the tax status than anything else.  But as a 
club, we're pretty much as illegal as as you can be from that standpoint.

  - Erik

-- 
Erik Olson
erik at thekrib dot com

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