Re: Newsletter cost containment

[June Olberding <jdolb1@comcast.net>]

>From a cost containment point, pdf's would save the club a bundle. The
newsletter is a big chunk of the budget. Just 6 issues of the 37 cent
postage one is $700 a year and 60 cent postage ones would be >$1000 a year.
I think it is worth querying the member list and see how many people would
like an electronic newsletter or would at least accept one. For those who
like to read hard copy, they could print it. Folks who do not have computers
could still get snail mail ones. After all how many of us now get electronic
bills rather than via USPS. Personally I would rather have the money go to
great speakers.
AFA by-laws dictating mailed notification of meetings, those were written
before the days of the web and could be updated to the current century.
Electronic nl would also save the time of folding, sealing and stamping.
June

on 10/24/03 12:49 PM, Hess, Clay A at clay.a.hess@boeing.com wrote:

> I would not mind getting my newsletter in a digital format.
> 
> -----Original Message-----
> From: Paul Winchester [mailto:bravo454@hotmail.com]
> Sent: Friday, October 24, 2003 12:09 PM
> To: gsas-board@thekrib.com
> Subject: Re: Newsletter cost containment
> 
> 
> Here's a thought I have had so I am just going to put it out to see what
> everyone thinks.
> 
> Many clubs are senidng out newsletters as pdf's by email, now I know the
> charter says we are to mail a notice each month but what if some members
> prefer email over US mail. Would it be possible to offer the members a
> choice? I personally dont like paper, I recieve too much now, and would
> choose to read the newsletter as a pdf. When there is something I need to
> see on paper, like a form, I print it out.
> 
> I had no idea the the newsletter was consuming such a large portion of each
> members dues, not to mention the freebie newsletters.
> 
> Paul
> 
> 
>> From: June Olberding <jdolb1@comcast.net>
>> Reply-To: gsas-board@thekrib.com
>> To: <gsas-board@thekrib.com>
>> Subject: Newsletter cost containment
>> Date: Fri, 24 Oct 2003 11:02:25 -0700
>> 
>> Subsequent to the board discussion on newsletter cost containment, I
>> looked at the data base. We send out newsletters to 15 people whose
>> membership has been expired for more than 6 months and another three
>> whose membership expired for 4 and 5 months. Rick, you questioned if
>> someone should hit the "purge" button". Doing so could save the club as
>> much as $200 a year. If it is to be done, please let me know by Tuesday
>> so I can reduce the number of  copies to be printed. I will add "Please
>> email me if you wish to participate in nl exchange program" notes in
>> all those nonreciprocating  exchange ones we send out and see what we
>> get. If we reduce the number of nl sent out by 25, which is about what
>> it would be if we purge those long expired membership mailings and the
>> exchanges that
>> drop out, it could save the club $200-$400 a year depending on number of nl
>> published in any year.
>> June
>> 
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> 
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