Here are the minutes for your review.
For the new board members, there are a couple of caveats of which to be
aware.
1. Unless otherwise noted, these minutes reflect only the discussion at
the board meeting; as you know, some things have changed since then
(specifically the meeting topic for November.)
2. The content of the actual, printed copy of the minutes is often
clarified by text formatting and alignment that does not come through the
email list filter in the same form as it was sent. Corrections that you may
identify of a formatting nature do not necessarily need to be reported as
they probably aren't really there.
With that in mind, would the current board members please respond with
either your approval or with any additions/corrections that you feel need to
be made.
Thanks,
Rick
Greater
Seattle
Aquarium
Society Board Meeting Minutes: October 23, 2003
(at the home of Bob
Holmes)
Board Members Present
Bob Holmes
Rick Rose
Sandu Simion
Susan Welenofsky
Paul Winchester
Absent
(none)
Membership Observers
June Olberding
Steev Ward
Preliminary Business
* Election of Officers - As per the procedures set forth by the
previous Board of Directors, the first item of business to be addressed by
the newly elected Board was to elect among themselves the following
officers:
* President - Bob Holmes was the sole nominee, elected unanimously
* Secretary/Historian - Rick Rose was the sole nominee, elected
unanimously
* Treasurer - Susan Welenofsky and Paul Winchester were both
nominated, Susan was elected by private ballot.
Executive Committee Reports
* The Minutes of the previous Board meeting (September 18, 2003) were
accepted and approved.
* The Treasurer's Report:
1) Current Bank Balance: $3475.22
2) Cash Box: 18.00
3) No Outstanding Bills
4) One outstanding check to Rick Rose
5) Bob (and Susan) will replenish the cash in the box from the bank
account to $60.00.
Meeting & Program Schedule
Month Topic / Activity
Fish-o-the-Month
SEP 9th Introduce yourself and your fish, solicit ideas, Nominations
($30 Dave-Dwarf/Pygmy Coreys)
OCT 21st Dave Sanford - Intro/Spawning of Killifish, Elections
(Dave & Bob)
NOV 11th Erik and Kathy's trip [or, plan B, the Nat'l Geographic
Video] ($40)
DEC 9th Christmas Party
(None)
JAN 13th
(__________________)
FEB 10th Plant Auction
(None)
MAR 9th
(__________________)
APR 13th General Auction
(None)
MAY 11th
(__________________)
JUN 8th
(__________________)
(2004-2005 Club-Year)
SEP 14th
OCT 12th
NOV 9th
DEC 14th Christmas Party
JAN 11th
FEB 8th Plant Auction
MAR 8th
APR 12th General Auction
MAY 10th
JUN 14th
Spring 2004 Paul Loiselle - on West African Dwarf Cichlids
(*) Tentative, Special Dates
Special Dates (in Red)
List of possible speakers:
Pam Chin
Steve Lunblad (African Cichlids)
____________ (Livebearers, Rick will contact possible speakers proposed by
Frank Tomko.)
Steev Ward (Freshwater Fish Diseases from a Practical Standpoint)
Meeting Ideas:
o Field trip to African NW (ask Sam)
o Ask GPAS @ Portland Show
o Videos from Erik's library
o National Geographic video - Jewels of Tanganyika
o Home Video Night (10 minute presentation by various members)
o Rain Forest Aquarium Presentation by Sandu
o Erik and Kathy's collection trip in the Amazon [Dwarf cichlids,
Corey cats, tetras]
o Florida Aqua Farms Presentation
o Anthony Calfo - from Pennsylvania - Saltwater (friend of Sandu)
o Advanced Killifish Presentation - Dave Sanford/Kate Breimayer
Next Meeting: November 11, 2003
* The November General Meeting will be a presentation showing the
video of Erik and Kathy's collection trip (Bob is almost certain that the
club has a copy of the tape in the library.) Hopefully, Erik will be
available to comment/narrate and answer questions afterwards. This tape was
shown several years ago, but there are many new members who have not seen it
and even others who have seen it (like Steev) that would enjoy seeing it
again. If this does not work out, then we will find a copy of the National
Geographic video, Jewels of Tanganyika, and show that.
Old Business
* Recap of October General Membership Meeting - Dave Sanford -
Introduction to Killifish and Basic Spawning Techniques
* 34 members signed in, plus 11 visitors for a total of 45 in
attendance.
* Meredith Crichton had to withdraw her nomination due to personal
reasons.
* Board Member Elections were held; Board members-elect are as
follows:
o Bob Holmes
o Rick Rose
o Sandu Simion
o Susan Welenofsky
o Paul Winchester
* Email from Bob...
-----Original Message-----
From: owner-gsas-board@thekrib.com
[mailto:owner-gsas-board@thekrib.com] On Behalf Of Bob and Judy Holmes
Sent: Wednesday, October 22, 2003 2:03 PM
To: gsas-board@thekrib.com
Subject: Oct. meeting
Great meeting last night. Dave's presentation was excellent!
We took in
$104 in dues and $26 from the auction for a total of $130.
See you tomorrow night.
Bob
* June Olberding (from the membership) requested that the kid's
coloring contest winning entries be displayed on the table near the
entrance. Rick will do this. (Outstanding)
New Business
* Newsletter Update
1) November Newsletter Status - June Olberding
o Deadline is next Monday, 10/27/03.
2) A FEW words from the President - Bob, as our newly elected
president, will write a "few words" to be included in the newsletter.
3) Sandu will write an "Introductory article" on his Rain Forest
Aquarium idea.
4) Steev will consider writing a "Parasite of the Month" article.
5) Cost Containment Discussion
o We currently print/process 105 copies of the newsletter. Of that,
2-3 copies are used administratively and 14 copies are part of the Exchange
program. Even though we send out these 14 exchange issues, June only
receives exchanges from a couple of clubs and she reports that the quality
of the two that she does receive is low and does not provide her with any
"re-printable" material. June prepared the following cost analysis to help
the Board discuss the viability of continuing the exchange program.
o Printing costs: 1 - 8 pages = .08/page, 12 - 16 pages = .07/page
o The following analysis is based on our current volume of 105 copies
Pre-mailing Postage Cost/Issue
Total
8 pages 67.20 .40
1.04 109.32
12 pages 88.20 .63
1.46 153.22
14 pages 102.90 .63
1.61 168.90
(add 10% for miscellaneous overhead)
To put the Exchange issue into prospective,
using the 12 page cost analysis (1.46/issue) for 10 months for 14 exchanges,
the annual cost of the exchange program is $204.40.
Board discussion of this issue yielded the
following...
1. June will include a notice with the next issue for the exchange
participants politely asking if they are interested in continuing the
exchange program and, if so, we need to start receiving their newsletter in
"exchange."
2. Regardless of the response to the notices (above) we will continue
to send "exchange" issues to the local-area clubs (Portland and Vancouver)
in order to promote good relations with our neighbors.
6) June's backup for March and April issues (might also be June and
September)
o There has been no communication with Cathryn, she may be
overcommitted.
o Rick can always send out a letter/postcard (depending of the subject
material) as a meeting reminder in lieu of a newsletter.
7) Thank You to Aaron Kraemer will be published in the next newsletter
since his donations for the Library have been received.
8) We really need to "expire" the old, lapsed members. June will
investigate - Rick will assist if needed.
9) Several of the board members expressed an interest in receiving
their copy of the newsletter electronically (via email) rather than as
printed material in the mail. The possibility of providing that as an
option was discussed. When the bylaws are rewritten, they would have to
reflect this option as a viable means of "notification" of club events and
activities. June will investigate the possibility of producing a pdf file
version.
* New Members since last meeting - Bob
* Guy Cardillo
* Todd Miller
* John Wasserman
* Review of Committee Chairs / Volunteers - After the last general
meeting, several members volunteered to fill some of the open committee
chairs.
o Tori Craig - Kids' Activities
o Sandy Gibson - Fish-o-the-Month
o Clay Hess - Philanthropy
o Cheryl Winchester - "Anything party-related"
The board voted unanimously to approve the four volunteers listed
above.
The board unanimously approved the creation of a new committee chair
called "Kid's Activities Coordinator"
Board Meeting Coordinator Rick Rose
Breeders Award Program [open]*
Contests [open]
Fish Of The Month Sandy Gibson
General Auction [open]**
Holiday Party Cheryl Winchester
Horticultural Award Program [open]
Hospitality June Olberding
Library Bob Holmes
Membership Susan Welenofsky
Newsletter June Olberding
Philanthropy Clay Hess
Picnic Cheryl Winchester
Plant Auction Erik Olson
Programs Bob Holmes
Promotion Rick Rose
Shows [open]
Website Erik Olson
Kids' Activities Coordinator Tori Craig
* Susan is considering the BAP Committee Chair. She will research the BAP
requirements and present a proposal for restarting this program at the next
board meeting.
** Paul is considering the General Auction Committee Chair.
Regarding the Fish-o-the-Month committee chair, the Board determined the
following guidelines and procedures.
* In general there should be 4 bags containing 2-6 fish/bag (depending
on the species)
* Each month, the Board, in consideration of the meeting topic, will
decide what kind(s) of fish to use as fish-o-the-month and establish a
budget for that month. This information will be given to Sandy, as the
committee chair person.
* Sandy should consider soliciting donations from club members and/or
buying fish from club members when the species is appropriate. One tool for
communicating such a need is the members email list.
* Sandu will research and prepare a presentation for the next board
meeting to introduce his idea for an "Aquascaping Award Program." Brief
discussion highlights are as follows:
o Submissions/entries would be pictures
o Entrants should have the option of being/providing their-own
photographer or requesting that a "club photographer" (one person, to be
determined) take the pictures. This would alleviate the potential problem
of "blaming" a non-winning entry on "which photographer was assigned to take
their picture."
o The contest could accept entries during the entire club-year,
culminating in a slide presentation at the June meeting, at which time the
membership would judge the entries and vote for the winner(s).
o Sandu will ask if there is enough interest in this idea at the next
general meeting.
Announcements for the next General Meeting
* Clay - Introduction of newly elected officers
* Bob - Thank You to Clay for his many years of service
* June - Articles and photographs needed
* Sandu - Interest in creating a Rain Forest Aquarium?
* Sandu - Would there be enough interest to pursue having an
Aquascaping Award Program?
Low-Priority and On-going Issues
(The following issues which may or may not have been addressed above will
continue to be listed here until they are completely resolved.)
* Official Bylaws - Rick
1. Dave has obtained a copy of GPAS bylaws and passed them on to Rick
2. Erik has obtained a copy of AKA bylaws and passed them on to Rick
3. Erik found a copy of the GSAS bylaws, scanned them, and gave them to
Rick
4. Rick has produced an editable text file from the scanned images - a
copy given to each board member and one to June Olberding.
* Promotional Materials for GSAS - Rick
* Poster Boards (for Fish Stores) and GSAS fliers are still
outstanding.
* Business cards will be produced for all board members plus the
Newsletter Editor. All new board members and June agreed to have their
phone numbers and email addresses included on their card. Paul would like
his cell phone number (206-383-2910) used rather than his home phone.
* GSAS Fliers
* Standard GSAS Thank You cards
* Historian Project(s) - Rick
* History of Philanthropy Projects
* Probe the minds of Clay, Dave, Bob, and Erik
* Look for old article (on the 30-years CD), written by Laurie Hess,
about the "Providence Tank"
* Committee Chair - "Job Descriptions" - Rick has no progress to
report.
* Discussion on a future Philanthropy Project - Clay
* Clay has asked Diane Elliot how Rich (a lawyer) would advise us to
proceed with regard to Liability Insurance - Waiting for an Answer.
* Meeting Activities for younger kids - Dave, Bob, and Rick (Tori
Craig)
1. Dave - coloring book update - gave a folder full of artwork to Rick.
2. Rick - pages for the coloring book that promote GSAS
3. Rick - Aquarium-related word searches, puzzles, mazes
Next Board Meeting Location
The location of the next meeting will be at Bob Holmes' home. The date will
be Thursday, November 20, 2003, starting promptly at 7:30pm.
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