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Re: GSAS October 2003 Board Meeting Minutes - Preliminary Publication for Review
- To: GSAS Board <gsas-board@thekrib.com>
- Subject: Re: GSAS October 2003 Board Meeting Minutes - Preliminary Publication for Review
- From: Erik Olson <erik@thekrib.com>
- Date: Fri, 7 Nov 2003 11:45:00 -0800 (PST)
Paul Loiselle is NOT on the docket for Spring 2004. Please remove this.
On Fri, 7 Nov 2003, Rick Rose wrote:
> Here are the minutes for your review.
>
> For the new board members, there are a couple of caveats of which to be
> aware.
>
> 1. Unless otherwise noted, these minutes reflect only the discussion at
> the board meeting; as you know, some things have changed since then
> (specifically the meeting topic for November.)
> 2. The content of the actual, printed copy of the minutes is often
> clarified by text formatting and alignment that does not come through the
> email list filter in the same form as it was sent. Corrections that you may
> identify of a formatting nature do not necessarily need to be reported as
> they probably aren't really there.
>
> With that in mind, would the current board members please respond with
> either your approval or with any additions/corrections that you feel need to
> be made.
>
> Thanks,
> Rick
>
>
> Greater
> Seattle
> Aquarium
> Society Board Meeting Minutes: October 23, 2003
> (at the home of Bob
> Holmes)
>
>
> Board Members Present
>
> Bob Holmes
>
> Rick Rose
>
> Sandu Simion
>
> Susan Welenofsky
> Paul Winchester
>
>
> Absent
>
> (none)
>
>
> Membership Observers
>
> June Olberding
> Steev Ward
>
>
> Preliminary Business
>
> * Election of Officers - As per the procedures set forth by the
> previous Board of Directors, the first item of business to be addressed by
> the newly elected Board was to elect among themselves the following
> officers:
>
> * President - Bob Holmes was the sole nominee, elected unanimously
>
> * Secretary/Historian - Rick Rose was the sole nominee, elected
> unanimously
>
> * Treasurer - Susan Welenofsky and Paul Winchester were both
> nominated, Susan was elected by private ballot.
>
>
> Executive Committee Reports
>
> * The Minutes of the previous Board meeting (September 18, 2003) were
> accepted and approved.
>
>
> * The Treasurer's Report:
>
> 1) Current Bank Balance: $3475.22
> 2) Cash Box: 18.00
>
> 3) No Outstanding Bills
>
> 4) One outstanding check to Rick Rose
>
> 5) Bob (and Susan) will replenish the cash in the box from the bank
> account to $60.00.
>
>
> Meeting & Program Schedule
>
> Month Topic / Activity
> Fish-o-the-Month
>
> SEP 9th Introduce yourself and your fish, solicit ideas, Nominations
> ($30 Dave-Dwarf/Pygmy Coreys)
> OCT 21st Dave Sanford - Intro/Spawning of Killifish, Elections
> (Dave & Bob)
> NOV 11th Erik and Kathy's trip [or, plan B, the Nat'l Geographic
> Video] ($40)
> DEC 9th Christmas Party
> (None)
> JAN 13th
> (__________________)
> FEB 10th Plant Auction
> (None)
> MAR 9th
> (__________________)
> APR 13th General Auction
> (None)
> MAY 11th
> (__________________)
> JUN 8th
> (__________________)
>
>
> (2004-2005 Club-Year)
>
> SEP 14th
> OCT 12th
> NOV 9th
> DEC 14th Christmas Party
> JAN 11th
> FEB 8th Plant Auction
> MAR 8th
> APR 12th General Auction
> MAY 10th
> JUN 14th
>
> Spring 2004 Paul Loiselle - on West African Dwarf Cichlids
>
> (*) Tentative, Special Dates
>
>
> Special Dates (in Red)
>
> List of possible speakers:
>
> Pam Chin
> Steve Lunblad (African Cichlids)
> ____________ (Livebearers, Rick will contact possible speakers proposed by
> Frank Tomko.)
> Steev Ward (Freshwater Fish Diseases from a Practical Standpoint)
>
>
> Meeting Ideas:
>
> o Field trip to African NW (ask Sam)
> o Ask GPAS @ Portland Show
> o Videos from Erik's library
> o National Geographic video - Jewels of Tanganyika
> o Home Video Night (10 minute presentation by various members)
> o Rain Forest Aquarium Presentation by Sandu
> o Erik and Kathy's collection trip in the Amazon [Dwarf cichlids,
> Corey cats, tetras]
> o Florida Aqua Farms Presentation
> o Anthony Calfo - from Pennsylvania - Saltwater (friend of Sandu)
> o Advanced Killifish Presentation - Dave Sanford/Kate Breimayer
>
>
>
> Next Meeting: November 11, 2003
>
>
>
> * The November General Meeting will be a presentation showing the
> video of Erik and Kathy's collection trip (Bob is almost certain that the
> club has a copy of the tape in the library.) Hopefully, Erik will be
> available to comment/narrate and answer questions afterwards. This tape was
> shown several years ago, but there are many new members who have not seen it
> and even others who have seen it (like Steev) that would enjoy seeing it
> again. If this does not work out, then we will find a copy of the National
> Geographic video, Jewels of Tanganyika, and show that.
>
>
> Old Business
>
>
> * Recap of October General Membership Meeting - Dave Sanford -
> Introduction to Killifish and Basic Spawning Techniques
>
> * 34 members signed in, plus 11 visitors for a total of 45 in
> attendance.
>
> * Meredith Crichton had to withdraw her nomination due to personal
> reasons.
>
> * Board Member Elections were held; Board members-elect are as
> follows:
>
> o Bob Holmes
> o Rick Rose
> o Sandu Simion
> o Susan Welenofsky
> o Paul Winchester
>
> * Email from Bob...
>
> -----Original Message-----
> From: owner-gsas-board@thekrib.com
> [mailto:owner-gsas-board@thekrib.com] On Behalf Of Bob and Judy Holmes
> Sent: Wednesday, October 22, 2003 2:03 PM
> To: gsas-board@thekrib.com
> Subject: Oct. meeting
>
> Great meeting last night. Dave's presentation was excellent!
> We took in
> $104 in dues and $26 from the auction for a total of $130.
> See you tomorrow night.
>
> Bob
>
> * June Olberding (from the membership) requested that the kid's
> coloring contest winning entries be displayed on the table near the
> entrance. Rick will do this. (Outstanding)
>
>
> New Business
>
>
> * Newsletter Update
>
> 1) November Newsletter Status - June Olberding
>
> o Deadline is next Monday, 10/27/03.
>
> 2) A FEW words from the President - Bob, as our newly elected
> president, will write a "few words" to be included in the newsletter.
>
> 3) Sandu will write an "Introductory article" on his Rain Forest
> Aquarium idea.
>
> 4) Steev will consider writing a "Parasite of the Month" article.
>
> 5) Cost Containment Discussion
>
> o We currently print/process 105 copies of the newsletter. Of that,
> 2-3 copies are used administratively and 14 copies are part of the Exchange
> program. Even though we send out these 14 exchange issues, June only
> receives exchanges from a couple of clubs and she reports that the quality
> of the two that she does receive is low and does not provide her with any
> "re-printable" material. June prepared the following cost analysis to help
> the Board discuss the viability of continuing the exchange program.
>
> o Printing costs: 1 - 8 pages = .08/page, 12 - 16 pages = .07/page
> o The following analysis is based on our current volume of 105 copies
>
> Pre-mailing Postage Cost/Issue
> Total
> 8 pages 67.20 .40
> 1.04 109.32
> 12 pages 88.20 .63
> 1.46 153.22
> 14 pages 102.90 .63
> 1.61 168.90
>
> (add 10% for miscellaneous overhead)
>
> To put the Exchange issue into prospective,
> using the 12 page cost analysis (1.46/issue) for 10 months for 14 exchanges,
> the annual cost of the exchange program is $204.40.
>
> Board discussion of this issue yielded the
> following...
>
> 1. June will include a notice with the next issue for the exchange
> participants politely asking if they are interested in continuing the
> exchange program and, if so, we need to start receiving their newsletter in
> "exchange."
>
> 2. Regardless of the response to the notices (above) we will continue
> to send "exchange" issues to the local-area clubs (Portland and Vancouver)
> in order to promote good relations with our neighbors.
>
>
> 6) June's backup for March and April issues (might also be June and
> September)
>
> o There has been no communication with Cathryn, she may be
> overcommitted.
> o Rick can always send out a letter/postcard (depending of the subject
> material) as a meeting reminder in lieu of a newsletter.
>
> 7) Thank You to Aaron Kraemer will be published in the next newsletter
> since his donations for the Library have been received.
>
> 8) We really need to "expire" the old, lapsed members. June will
> investigate - Rick will assist if needed.
>
> 9) Several of the board members expressed an interest in receiving
> their copy of the newsletter electronically (via email) rather than as
> printed material in the mail. The possibility of providing that as an
> option was discussed. When the bylaws are rewritten, they would have to
> reflect this option as a viable means of "notification" of club events and
> activities. June will investigate the possibility of producing a pdf file
> version.
>
>
> * New Members since last meeting - Bob
>
> * Guy Cardillo
> * Todd Miller
> * John Wasserman
>
>
> * Review of Committee Chairs / Volunteers - After the last general
> meeting, several members volunteered to fill some of the open committee
> chairs.
>
> o Tori Craig - Kids' Activities
> o Sandy Gibson - Fish-o-the-Month
> o Clay Hess - Philanthropy
> o Cheryl Winchester - "Anything party-related"
>
> The board voted unanimously to approve the four volunteers listed
> above.
>
> The board unanimously approved the creation of a new committee chair
> called "Kid's Activities Coordinator"
>
> Board Meeting Coordinator Rick Rose
> Breeders Award Program [open]*
> Contests [open]
> Fish Of The Month Sandy Gibson
> General Auction [open]**
> Holiday Party Cheryl Winchester
> Horticultural Award Program [open]
> Hospitality June Olberding
> Library Bob Holmes
> Membership Susan Welenofsky
> Newsletter June Olberding
> Philanthropy Clay Hess
> Picnic Cheryl Winchester
> Plant Auction Erik Olson
> Programs Bob Holmes
> Promotion Rick Rose
> Shows [open]
> Website Erik Olson
> Kids' Activities Coordinator Tori Craig
>
>
> * Susan is considering the BAP Committee Chair. She will research the BAP
> requirements and present a proposal for restarting this program at the next
> board meeting.
>
> ** Paul is considering the General Auction Committee Chair.
>
> Regarding the Fish-o-the-Month committee chair, the Board determined the
> following guidelines and procedures.
>
> * In general there should be 4 bags containing 2-6 fish/bag (depending
> on the species)
> * Each month, the Board, in consideration of the meeting topic, will
> decide what kind(s) of fish to use as fish-o-the-month and establish a
> budget for that month. This information will be given to Sandy, as the
> committee chair person.
> * Sandy should consider soliciting donations from club members and/or
> buying fish from club members when the species is appropriate. One tool for
> communicating such a need is the members email list.
>
> * Sandu will research and prepare a presentation for the next board
> meeting to introduce his idea for an "Aquascaping Award Program." Brief
> discussion highlights are as follows:
>
> o Submissions/entries would be pictures
>
> o Entrants should have the option of being/providing their-own
> photographer or requesting that a "club photographer" (one person, to be
> determined) take the pictures. This would alleviate the potential problem
> of "blaming" a non-winning entry on "which photographer was assigned to take
> their picture."
>
> o The contest could accept entries during the entire club-year,
> culminating in a slide presentation at the June meeting, at which time the
> membership would judge the entries and vote for the winner(s).
>
> o Sandu will ask if there is enough interest in this idea at the next
> general meeting.
>
>
> Announcements for the next General Meeting
>
> * Clay - Introduction of newly elected officers
> * Bob - Thank You to Clay for his many years of service
> * June - Articles and photographs needed
> * Sandu - Interest in creating a Rain Forest Aquarium?
> * Sandu - Would there be enough interest to pursue having an
> Aquascaping Award Program?
>
>
> Low-Priority and On-going Issues
>
> (The following issues which may or may not have been addressed above will
> continue to be listed here until they are completely resolved.)
>
>
> * Official Bylaws - Rick
>
> 1. Dave has obtained a copy of GPAS bylaws and passed them on to Rick
> 2. Erik has obtained a copy of AKA bylaws and passed them on to Rick
> 3. Erik found a copy of the GSAS bylaws, scanned them, and gave them to
> Rick
> 4. Rick has produced an editable text file from the scanned images - a
> copy given to each board member and one to June Olberding.
>
>
> * Promotional Materials for GSAS - Rick
>
> * Poster Boards (for Fish Stores) and GSAS fliers are still
> outstanding.
> * Business cards will be produced for all board members plus the
> Newsletter Editor. All new board members and June agreed to have their
> phone numbers and email addresses included on their card. Paul would like
> his cell phone number (206-383-2910) used rather than his home phone.
> * GSAS Fliers
> * Standard GSAS Thank You cards
>
>
> * Historian Project(s) - Rick
>
> * History of Philanthropy Projects
>
> * Probe the minds of Clay, Dave, Bob, and Erik
> * Look for old article (on the 30-years CD), written by Laurie Hess,
> about the "Providence Tank"
>
>
> * Committee Chair - "Job Descriptions" - Rick has no progress to
> report.
>
> * Discussion on a future Philanthropy Project - Clay
>
> * Clay has asked Diane Elliot how Rich (a lawyer) would advise us to
> proceed with regard to Liability Insurance - Waiting for an Answer.
>
> * Meeting Activities for younger kids - Dave, Bob, and Rick (Tori
> Craig)
>
> 1. Dave - coloring book update - gave a folder full of artwork to Rick.
> 2. Rick - pages for the coloring book that promote GSAS
> 3. Rick - Aquarium-related word searches, puzzles, mazes
>
>
> Next Board Meeting Location
>
> The location of the next meeting will be at Bob Holmes' home. The date will
> be Thursday, November 20, 2003, starting promptly at 7:30pm.
>
>
>
--
Erik Olson
erik at thekrib dot com
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