Auction rules

[Bob and Judy Holmes <jbholmes@nwlink.com>]

Here's a basic statement of rules and procedures for both auctions that I 
have come up with for the proposed auction handout. It might be a good idea 
to include some or all of it in the next newsletter and/or post it on the 
website & member email list.
Comments and suggestions?

AUCTION RULES AND PROCEDURES
BIDDING: You will be issued a bidding number on a card. If you wish to bid 
on an item, hold that card up so that it gets the auctioneer's attention. 
Auction operation will be explained by an auctioneer at the start of the 
auction.

CHECKOUT: After you have paid one of the recorders for your purchases a 
printer located near the staging area will print out your receipt. One of 
the runners will then pick up the receipt, take it over to your "loot pile" 
in the staging area and verify that everything you purchased is there. Your 
receipt and all purchased items will then be brought out to you.
Please remain outside the staging area unless you are invited to enter by 
one of the runners. This helps to minimize confusion.

EARLY CHECK OUT: You can check out before the auction ends if you like. One 
of the recorder stations will be designated as the early checkout station. 
Keep in mind that once you are checked out you will be unable to bid on any 
more items.

SPLITS (members only): Splits work this way; members may bring in items to 
sell at the auction. Quantity is limited to twenty items or "lots" (bags or 
boxes containing more than one item). 60% of the top bid goes to the 
member, 40% to the club. Splits will either be paid at the auction or 
mailed out within a few days depending on how frantic things get during the 
auction.
It is crucial that members desiring splits get their sale items logged into 
the system well  BEFORE the auction starts. Please do this as early as 
possible!

LARGE ITEMS: There is a ramp to the second floor and there will be one or 
more carts or hand trucks available for transporting large or heavy items 
to and from the auction room.

THANKS FOR SUPPORTING THE GREATER SEATTLE AQUARIUM SOCIETY THROUGH YOUR 
DONATIONS AND PURCHASES

That's it for auction rules and regs.

Sign ideas:
"STAGING AREA. AUCTION PERSONNEL ONLY PLEASE" or maybe just "AUCTION 
PERSONNEL ONLY PLEASE"
"SIGN UP FOR BIDDING CARDS HERE"
"EARLY CHECKOUT" & "LATE CHECK IN". Maybe these could be combined.
"GSAS AUCTION" with an arrow pointing up. For the bottom of the stairs, and 
maybe one for the entry doorway at the top of the stairs. I have a sandwich 
board the sign could be attached to.

Anyone up for making some signs? they don't have to be fancy. Paper and 
Magic Marker will do.

Bob

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